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- Tasks: Support a dynamic CEO with business and personal tasks in a fast-paced environment.
- Company: Boutique investment firm located in Mayfair, London.
- Benefits: Autonomy, exposure to exciting projects, and potential for flexible working.
- Other info: Opportunity for career growth in a dynamic and entrepreneurial setting.
- Why this job: Be the right hand to a visionary leader and make a real impact.
- Qualifications: Experience supporting high-level executives and strong organisational skills.
The predicted salary is between 50000 - 70000 £ per year.
Executive Personal Assistant to CEO
Mayfair, London | Boutique Investment Firm
We are looking for an exceptional Executive Personal Assistant (with office management) to support the dynamic Founder across both business and private matters including lifestyle management.
This is a fast-paced varied role for someone who thrives in a high-performance environment and enjoys operating as a true right hand. You will be the central point of coordination across the Founder’s business life, private administration and day-to-day office operations, ensuring everything runs seamlessly and efficiently.
The role offers significant autonomy, exposure to exciting projects and the opportunity to become deeply embedded within a dynamic and entrepreneurial business.
The Role
- Extensive diary and inbox management for the Founder
- Coordinating complex business and personal schedules, meetings and travel
- Acting as a trusted gatekeeper and ensuring priorities are managed effectively
- Handling high-level correspondence and communications on behalf of the Founder
- Organising travel, restaurants, appointments and personal arrangements with precision and discretion
- Supporting with personal administration, lifestyle management and ad hoc errands when required
- Preparing meeting agendas, briefing notes and follow-up actions
- Assisting with research, project coordination and operational tasks across multiple areas of the business
- Liaising with external partners, suppliers and service providers
- Supporting with events, conferences, dinners and occasional personal engagements
- Overseeing the smooth day-to-day running of the London office
- Assisting with onboarding, recruitment and general office operations
- Managing expenses, invoicing and administrative tracking
About You
- Significant experience supporting a HNW, Founder, CEO or senior C-suite executive
- Naturally organised with meticulous attention to detail
- Highly proactive, responsive and solutions-focused
- Able to anticipate needs and operate independently
- Comfortable managing both professional and personal matters with absolute discretion
- Calm under pressure and adaptable within a fast-moving environment
- Strong communication skills, both written and verbal
- Emotionally intelligent, polished and highly professional
- Enjoys improving processes and taking ownership
- Proficient with Microsoft Office and calendar management systems
Whilst the role is office based, there could be some opportunity for flexibility to WFH with time.
Executive Assistant Business and Private employer: Labnus Search
Contact Detail:
Labnus Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Business and Private
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the Founder you'll be supporting. Prepare thoughtful questions that show you're genuinely interested in their business and how you can contribute to their success.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed complex schedules or handled high-pressure situations. This will demonstrate that you're the right hand they need.
✨Tip Number 4
Apply through our website! We make it easy for you to showcase your skills and experience. Plus, it shows you're serious about joining our dynamic team and ready to take on the challenge!
We think you need these skills to ace Executive Assistant Business and Private
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Personal Assistant. Highlight your experience in managing diaries, coordinating schedules, and handling high-level correspondence. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced role. Share specific examples of how you've supported senior executives in the past and how you can bring that expertise to our team.
Showcase Your Organisational Skills: In this role, being organised is key! Use your application to demonstrate your meticulous attention to detail and ability to manage multiple tasks. We love seeing examples of how you've kept things running smoothly in previous positions.
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Labnus Search
✨Master the Art of Diary Management
Since you'll be managing the Founder's diary, show your understanding of prioritisation. Prepare examples of how you've effectively managed complex schedules in the past, and be ready to discuss tools or methods you use to stay organised.
✨Demonstrate Discretion and Professionalism
This role requires handling sensitive information. Be prepared to share experiences where you've maintained confidentiality and professionalism, especially when dealing with high-profile individuals or situations.
✨Showcase Your Proactive Nature
Highlight instances where you've anticipated needs before they arose. Discuss how you take initiative in your current or previous roles, as this will resonate well with the fast-paced environment of the firm.
✨Communicate Clearly and Confidently
Strong communication skills are a must. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief introduction about yourself that showcases your personality and professionalism.