At a Glance
- Tasks: Support a dynamic CEO with business and personal tasks in a fast-paced environment.
- Company: Boutique investment firm located in Mayfair, London.
- Benefits: Competitive salary, potential for flexible working, and exposure to exciting projects.
- Other info: Opportunity for career growth in a dynamic and entrepreneurial setting.
- Why this job: Be the right hand to a visionary leader and make a real impact.
- Qualifications: Experience supporting high-level executives and strong organisational skills.
The predicted salary is between 50000 - 70000 £ per year.
Executive Personal Assistant to CEO
Mayfair, London | Boutique Investment Firm
We are looking for an exceptional Executive Personal Assistant (with office management) to support the dynamic Founder across both business and private matters including lifestyle management.
This is a fast-paced varied role for someone who thrives in a high-performance environment and enjoys operating as a true right hand. You will be the central point of coordination across the Founder’s business life, private administration and day-to-day office operations, ensuring everything runs seamlessly and efficiently.
The role offers significant autonomy, exposure to exciting projects and the opportunity to become deeply embedded within a dynamic and entrepreneurial business.
The Role
- Extensive diary and inbox management for the Founder
- Coordinating complex business and personal schedules, meetings and travel
- Acting as a trusted gatekeeper and ensuring priorities are managed effectively
- Handling high-level correspondence and communications on behalf of the Founder
- Organising travel, restaurants, appointments and personal arrangements with precision and discretion
- Supporting with personal administration, lifestyle management and ad hoc errands when required
- Preparing meeting agendas, briefing notes and follow-up actions
- Assisting with research, project coordination and operational tasks across multiple areas of the business
- Liaising with external partners, suppliers and service providers
- Supporting with events, conferences, dinners and occasional personal engagements
- Overseeing the smooth day-to-day running of the London office
- Assisting with onboarding, recruitment and general office operations
- Managing expenses, invoicing and administrative tracking
About You
- Significant experience supporting a HNW, Founder, CEO or senior C-suite executive
- Naturally organised with meticulous attention to detail
- Highly proactive, responsive and solutions-focused
- Able to anticipate needs and operate independently
- Comfortable managing both professional and personal matters with absolute discretion
- Calm under pressure and adaptable within a fast-moving environment
- Strong communication skills, both written and verbal
- Emotionally intelligent, polished and highly professional
- Enjoys improving processes and taking ownership
- Proficient with Microsoft Office and calendar management systems
Whilst the role is office based, there could be some opportunity for flexibility to WFH with time.
Business and Private PA employer: Labnus Search
Join a boutique investment firm in the heart of Mayfair, London, where you will thrive in a fast-paced, high-performance environment as an Executive Personal Assistant to the CEO. This role offers significant autonomy and the chance to engage with exciting projects, all while being part of a dynamic and entrepreneurial culture that values employee growth and development. With a focus on work-life balance and the potential for flexible working arrangements, this is an excellent opportunity for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Business and Private PA
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a role as an Executive Personal Assistant. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its founder. Show us you’re genuinely interested in their work and values. Tailor your responses to highlight how your skills can make their life easier and more efficient.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to be articulate and professional. Consider doing mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Business and Private PA
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Personal Assistant. Highlight your experience in managing diaries, coordinating schedules, and handling high-level correspondence. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced role. Share specific examples of how you've supported senior executives in the past and how you can bring that expertise to our dynamic team.
Showcase Your Organisational Skills:In your application, demonstrate your organisational prowess. Mention any tools or systems you use to keep things running smoothly, especially in high-pressure environments. We love candidates who can keep everything on track with precision!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows us you're proactive and keen to join our team!
How to prepare for a job interview at Labnus Search
✨Master the Art of Organisation
As a Business and Private PA, organisation is key. Before your interview, practice how you would manage a complex diary or coordinate multiple schedules. Be ready to share specific examples of how you've successfully handled similar tasks in the past.
✨Showcase Your Discretion
This role requires handling sensitive information with care. Prepare to discuss situations where you've maintained confidentiality and exercised discretion. Highlight your understanding of the importance of trust in a high-level support role.
✨Demonstrate Proactivity
Employers love candidates who can anticipate needs. Think of instances where you took initiative to solve problems before they arose. During the interview, express your proactive mindset and how it has benefited your previous employers.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you've effectively communicated with various stakeholders, whether in writing or verbally, to ensure smooth operations.
