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- Tasks: Manage project documents and ensure smooth information flow across teams.
- Company: Dynamic Fit-Out/Refurbishment Contractor with a £200 million turnover.
- Benefits: Competitive salary and opportunities for professional growth.
- Why this job: Join a collaborative team and enhance your skills in a fast-paced environment.
- Qualifications: 2-5 years experience as a Document Controller and proficiency in Procore.
- Other info: Immediate start in a vibrant Central London location.
The predicted salary is between 36000 - 60000 £ per year.
A bespoke Fit-Out/Refurbishment Contractor with a turnover of over £200 million is seeking a Document Controller to join them on a full-time basis. The ideal candidate must have a minimum of 2-5 years experience working as a Document Controller within Fit-out/Refurb Main Contracting and must have experience with Procore, Aconex, ASITE, and 4 Projects, and must be highly proficient in IT skills.
Key Duties include:
- Diary Management
- Building strong relationships with the project team and external contacts (architects, subcontractors, designers, etc.), providing training and systems support as required.
- Coordinating all project information including drawings, specifications, technical submittals, samples, correspondence, minutes, RFIs, and other electronic information, ensuring workflow deadlines are met as per our contractual obligations.
- Being a Procore super-user and administrator.
- Must be able to work on ASITE from start to finish of the project.
- Configuring new projects on Procore and assigning the appropriate user roles to the internal team, subcontractors, clients, and consultants, being mindful of our PQQ process for new suppliers and subcontractors.
- Managing and enforcing our internal and contractually required information management protocols for each project in line with agreed timelines.
- Being the onsite Procore super-user and training contact for your projects, maintaining up-to-date knowledge of any new functionality or changes to the interface/user experience.
- Proactively managing Procore logins and access and permission sets for both internal and external stakeholders.
- Maintaining the latest revisions of all drawings on Procore, ensuring correct distribution.
- Ensuring all information goes through the correct review and approval processes, following standard construction document control procedures and protocols such as publishing/superseding/allocating statuses/distributing/QA checking, etc.
- Ensuring each member of the project team is keeping up to date with their actions on Procore, aiming to reduce overdue tasks as far as possible.
- Collating timely reports on submittals and RFIs as required by the Project Manager, and highlighting any changes/overdue approvals which could hinder progress on the project.
- Coordinating the sample, technical submittal, mock-up, and benchmark approval processes on Procore in line with our quality standards and register O&M manuals.
- Liaising with the Design team and the Production team.
Organised, excellent communicator at all levels. Must be able to work with several different teams and coordinate information. The ideal candidate must be friendly, able to work in a team environment, organised, and have a strong work ethic.
Should you meet the criteria please send your CV to the below email address.
Document Controller in London employer: L.J.B & Co. Construction Recruitment
Contact Detail:
L.J.B & Co. Construction Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, or even hit up LinkedIn. The more people you know, the better your chances of landing that Document Controller role.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with Procore, Aconex, and ASITE. Make sure they know you're the go-to person for all things document control.
✨Tip Number 3
Be proactive! If you see a job opening that fits your skills, don’t wait around. Apply through our website and follow up with a friendly email. Show them you’re eager and ready to jump in!
✨Tip Number 4
Prepare for interviews by brushing up on your knowledge of construction document control procedures. Be ready to discuss how you manage workflows and keep teams organised. Confidence is key, so practice makes perfect!
We think you need these skills to ace Document Controller in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with Procore, Aconex, and ASITE, as well as any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Show Off Your IT Skills: Since this role requires strong IT skills, don’t shy away from showcasing your tech-savviness. Mention specific software you’ve used and any training you've provided. We love a candidate who can be our Procore super-user!
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read through your experience and skills. We appreciate straightforward communication!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates. Let’s get your application in!
How to prepare for a job interview at L.J.B & Co. Construction Recruitment
✨Know Your Tools Inside Out
Make sure you’re well-versed in Procore, Aconex, ASITE, and 4 Projects. Brush up on their functionalities and be ready to discuss how you've used them in past roles. This will show that you’re not just familiar with the tools but can also leverage them effectively.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed project information and deadlines in previous positions. Highlight your ability to coordinate multiple teams and ensure everyone is on the same page. Being organised is key for a Document Controller, so let that shine through!
✨Build Rapport with the Interviewers
Since the role involves liaising with various teams, demonstrate your communication skills during the interview. Be friendly, approachable, and engage with the interviewers. Ask questions about their team dynamics and how they collaborate on projects.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage tight deadlines or resolve conflicts between teams. Prepare to explain your thought process and the outcomes of your actions, as this will showcase your critical thinking skills.
