Office and Administrative Assistant

About Us

Kyriba is a global fintech leader empowering CFOs and finance teams with cloud‑based treasury, payments, and risk management solutions. We serve 3,000+ customers worldwide, managing $15 trillion in payments annually and helping businesses optimize liquidity performance across the enterprise.

Role Background

The Office and Administrative Assistant is a unique role and a key contributor to the team, ensuring the Staines office is well‑maintained and that services meet the needs of our employees and support our “Great Place to Work” culture, while also supporting travel management and our procurement process. The ideal candidate will thrive in a fast‑paced culture, where the day‑to‑day responsibilities will vary significantly from day to day depending on office meetings and other events.

Key Tasks

• Efficiently manages the day‑to‑day operations of the front office including greeting visitors, answering the main office telephone, opening mail, arranging outgoing shipments and receiving, responding to routine inquiries, maintaining office cleanliness and well‑stocked supplies.
• Handle day‑to‑day ordering/purchasing for office‑related materials.
• Ensures that the office runs in a professional manner daily by monitoring conference rooms, kitchen, and shared areas for cleanliness etc.
• Promotes a fun and friendly environment within the office, and ensures the team feels well cared for and supported.
• Assist and supervise maintenance, upgrade, office upkeep and cleanliness, health and safety, and security services.
• Facilitates special event and food requests for client meetings or employee events, including team lunches, celebrations, and other meetings/events.
• Support Employer Brand initiative to create a “Great Place to Work” program by assisting with employee volunteer opportunities and office team building to promote the company culture.
• Global Health and Safety program support to the Program Manager.
• Global Travel management team support.
• Procurement team support: POs creation and follow up with the AP team for payments.
• Vendor and contract database data input, reporting.

What We’re Looking For

• 2 years of relevant experience.
• Proficient in English – speaking and written.
• Very good written and verbal communication skills.
• Natural curiosity and willingness to learn, acquire and apply new knowledge in the fields of Facilities, Procurement and Travel management.
• Flexible and able to interact with a wide variety of people at all levels of the organization.
• Proficiency with Microsoft Office and Google products including Excel, PowerPoint, and Word.
• Working knowledge of Google mail and calendaring.
• Ability to multitask and work independently in a fast‑paced environment.
• Friendly and supportive demeanor and willing to go the extra mile to champion the Kyriba culture in a fast‑changing environment.

Kyriba’s Core Values

• Think Big & Constantly Innovate: We have the confidence to think big, embrace change, challenge the status quo, and continuously evolve – staying on top of new technologies and industry progress.
• Put Our Customers’ Needs First: We are passionate about delivering the highest value and supporting our customers with end‑to‑end care throughout their entire customer journey.
• Act with Integrity: Integrity is at the heart of everything we do. We take personal responsibility for our actions, our own decisions, and honor each other’s contributions.
• Work as One Team: We are driven by our common goals and share in each other’s successes and failures, learning and working together as a team.
• Strive for Excellence: We bravely take on new challenges with a focus of continuous improvement, whilst delivering the ultimate professionalism and quality customer care, and cutting‑edge innovation.

Kyriba offers a comprehensive compensation package, including a range of health, welfare and wellbeing benefits designed to support both your professional and personal life. Kyriba believes that everyone has the ability to make an impact, and we are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship, and genetic information.

If you require a reasonable accommodation to complete any part of the application or interview process, or to perform essential job functions, please contact us at TArequests@kyriba.com. Requests will be handled confidentially and in accordance with applicable local laws.