Senior Facilities Assistant in City of Westminster

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Kyriba is a global leader in liquidity performance that empowers CFOs, Treasurers and IT leaders to connect, protect, forecast and optimize their liquidity.

Role Background: Senior Facilities Assistant, UK, based five days a week in our Staines office, is a key contributor to the team, ensuring the facility is well-maintained and that services meet the needs of our employees and support our office culture. This person holds responsibility for the front office operations and helps develop and support Kyriba's initiatives to enhance corporate culture and create a "Great Place to Work". This role actively supports Global Procurement and Travel teams.

Responsibilities

• Efficiently manages the day-to-day operations of the front office including greeting visitors, answering main office telephone, opening mail, arranging outgoing shipments and receiving, responding to routine inquiries, maintaining office cleanliness and well stocked supplies.
• Handles day-to-day ordering/purchasing for office-related materials.
• Ensures that the office runs in a professional manner on a daily basis by monitoring conference rooms, kitchen, and shared areas for cleanliness etc.
• Promotes a fun and friendly environment within the office, and ensures the team feels well cared for and supported.
• Assists for office upkeep and cleanliness, health and safety, and security.
• Assists the maintenance and alteration of office areas and equipment, as well as layout, arrangement and daily housekeeping of office facilities.
• Supports workplace enhancement efforts in collaboration with the HR and Office Management team.
• Facilitates special food requests for client meetings or employee events, including team lunches, celebrations, and other meetings/events.
• Supports Employer Brand initiative to create a "Great Place to Work" program by assisting with employee volunteer opportunities and office team building to promote the company culture.
• Assists vendors and budget related to office operations worldwide - POs creation and following up with the AP team payments for all suppliers worldwide related to office operations.
• Assists and may manage local events.
• Actively contributes to the execution and continuous improvement of the Global Health and Safety program.
• Supports Global Travel manager with travel platform bookings, approvals and travellers requests.
• Supports Procurement team through data input in the procurement systems, reporting and other ad hoc duties.

Qualifications

• A-Level degree required.
• Outstanding written and verbal communication skills.
• Proficient in English - speaking and written.
• Strong problem solving with proactive, service-oriented approach required.
• Flexible and able to interact with a wide variety of people at all levels of the organization.
• Proficiency with Microsoft Office and Google products including Excel, PowerPoint, and Word.
• Working knowledge of Google mail and calendaring.
• Ability to multitask and work independently in a fast-paced environment.
• Friendly and supportive demeanor and willing to go the extra mile to champion the Kyriba culture in a fast-changing environment.

About Kyriba Core Values

• Think Big & Constantly Innovate: We have a confidence to think big, to embrace change, challenge the status quo, and continuously evolve - staying on top of new technologies and industry progress.
• Put Our Customers' Needs First: We are passionate about delivering the highest value and supporting our customers with end-to-end care through their entire customer journey.
• Act with Integrity: Integrity is at the heart of everything we do. We take personal responsibility for our actions, our own decisions, and honor each other's contributions. With honesty, respect, trust and transparency, we empower each other through an inclusive environment where everyone can bring their best selves.
• Work as One Team: We are driven by our common goals and share in each other's success and failures, learning and working together as a team.
• Strive For Excellence: We bravely take on new challenges with a focus of continuous improvement, whilst delivering the ultimate professionalism and quality customer care, and cutting-edge innovation.