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- Tasks: Manage vehicle records and support the Fleet department with daily admin tasks.
- Company: Join a national organization dedicated to great connections and strong values.
- Benefits: Enjoy a competitive salary of £23,690 pa and a Monday to Friday schedule.
- Why this job: Be part of a growing team that values culture, reputation, and social impact.
- Qualifications: GCSE or equivalent preferred; customer service and admin experience is a plus.
- Other info: Proficiency in IT and a driving license are preferred.
The predicted salary is between 18952 - 23790 £ per year.
We are an established national organisation, with contracts covering the length and breadth of the UK and Ireland. We have over 1500 workers delivering our services. We believe in creating great connections with our customers, our people, and our world. Even though our company is growing our values continue to be at the heart of everything we do.
Salary – £23,690 pa, Hours – Monday to Friday 8-4pm
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To be responsible for the upkeep of all vehicle records in both paper and electronic format, To be responsible for all the day-to-day administrative duties within the Fleet department and providing general administrative support to all members of the team. To be responsible for owning the general emails and phone calls directed at the Fleet function. To be fundamental in developing the companies working culture, its reputation and values.
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Maintaining vehicle records on CRM and completion, and subsequent filing of paperwork
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Maintaining CRM departures database, ensuring relevant departments are informed where appropriate
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Raise purchase orders on Sage for vehicle related expenditure
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Dealing with general e mails and telephone queri
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Process insurance claims through the internal systems and liaise with the nominated insurance Company
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Processing of vehicle related fines and charges on-line, creation of event on CRM and subsequent re-charge claim processing
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Liaises with suppliers to organise the repair and/or maintenance and servicing of vehicles national
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Liaises with suppliers to organise vehicle swaps, repairs and raising associated orders. Liaises with both office and field-based operatives on all vehicle related matters Completion and recording of Notice of Intended Prosecution forms from national police forces
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Liaises with the relevant authorities and operatives to settle fines and other vehicle related charges.
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Assessing damage from vehicle paperwork to ensure correct reallocation of charges· Proficient in IT skills, Word, Excel, Outlook
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Confident communicator, face to face and dealing with telephone queries
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A solid team player
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Have a flexible approach to work and have the ability to be pro-act, * GCSE or equivalent (preferred)
Experience:
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Customer service: 1 year (preferred)
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Administrative experience: 1 year (preferred)
Language:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Fleet Administrator (Dec08) employer: Kworks
Contact Detail:
Kworks Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administrator (Dec08)
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, such as CRM systems and Sage. Being able to demonstrate your proficiency in these applications during the interview will show that you're ready to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have in customer service and administrative roles. Be prepared to share specific examples of how you've successfully managed similar tasks, as this will help you stand out as a candidate who can contribute to our team immediately.
✨Tip Number 3
Since communication is key in this role, practice articulating your thoughts clearly and confidently. Whether it's face-to-face or over the phone, being able to convey information effectively will be crucial in managing queries and liaising with suppliers.
✨Tip Number 4
Show your enthusiasm for our company values and culture. Research our organization and be ready to discuss how your personal values align with ours. This will demonstrate your commitment to contributing positively to our working environment.
We think you need these skills to ace Fleet Administrator (Dec08)
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Fleet Administrator position. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative or customer service experience you have. Be specific about your roles and how they relate to the tasks mentioned in the job description.
Showcase IT Proficiency: Since the role requires proficiency in IT skills, make sure to mention your experience with Word, Excel, and Outlook. Provide examples of how you've used these tools in past roles to support your application.
Communicate Your Team Spirit: As a solid team player is emphasized in the job description, include examples in your application that demonstrate your ability to work collaboratively with others. This could be through past projects or experiences where teamwork was essential.
How to prepare for a job interview at Kworks
✨Show Your Organizational Skills
As a Fleet Administrator, you'll be responsible for maintaining vehicle records and handling various administrative tasks. Be prepared to discuss your organizational strategies and how you manage multiple responsibilities efficiently.
✨Demonstrate Your Communication Abilities
Since the role involves liaising with suppliers and handling customer queries, it's crucial to showcase your communication skills. Share examples of how you've effectively communicated in previous roles, both in writing and verbally.
✨Highlight Your IT Proficiency
The job requires proficiency in IT skills, particularly in Word, Excel, and Outlook. Be ready to discuss your experience with these tools and provide specific examples of how you've used them in an administrative capacity.
✨Emphasize Teamwork and Flexibility
Being a solid team player is essential for this position. Talk about your experiences working in teams and how you adapt to changing situations or take on different roles as needed.
