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- Tasks: Provide essential admin support to the Executive Assistant and ensure smooth office operations.
- Company: Join a dynamic team focused on efficiency and collaboration.
- Benefits: Gain valuable experience, flexible hours, and opportunities for skill development.
- Other info: Fast-paced environment with opportunities to learn and grow.
- Why this job: Perfect entry-level role to kickstart your career in executive support and office management.
- Qualifications: Strong organisational skills and a proactive attitude are key.
The predicted salary is between 12 - 15 ÂŁ per hour.
Role Purpose
The Admin and Support Assistant will provide robust operational and administrative support to the Executive Assistant, helping ensure smooth day-to-day processes across ordering, travel & logistics, documentation, data tracking, and general office administration. This is an entry-level (or early-career) role, ideal for someone who is highly organised, reliable, and keen to develop strong skills in executive support and office operations. You will be part of a small team of 2, working very closely with the Executive team. Priorities can often change at short notice so being a personable team player who can quickly adapt to shifting needs as well as learn new tools and share additional responsibility is essential.
Key Responsibilities
- Support the Executive Assistant with travel bookings, itineraries, accommodation arrangements, meeting logistics, and expense tracking.
- Manage order processing and procurement tasks (stationery, office supplies, equipment), raising purchase orders, liaising with suppliers, checking delivery timelines, and ensuring billing/invoice accuracy.
- Perform data entry, maintain key administrative databases, update records (vendors, invoices, travel schedules, contact lists, etc.), ensuring data accuracy and consistency.
- Follow up and chase timelines for deliverables: supplier confirmations, meeting room bookings, documentation, paperwork, approvals, etc.
- Assist with printing, scanning, copying, and binding documents as needed, including formatting, proofing and preparing presentations or reports.
- Coordinate meeting logistics, including room bookings, refreshments, room layout, visitor management, and preparation of meeting materials.
- Support internal documentation processes, filing, archiving, and maintaining document control.
- Help organise internal events or team meetings as required (catering, room setup, invitations, communications).
- Interface with other teams (facilities, procurement, finance, IT) to ensure smooth administrative operations.
- Undertake other administrative tasks and ad hoc duties to support the executive team and overall office efficiency.
What We’re Looking For
Essential
- Excellent organisational skills, with strong attention to detail.
- Proactive, reliable, and able to take ownership of tasks with minimal supervision.
- Flexible and willingness to adapt to new tools, processes or changes in daily priorities.
- Good communication skills: clear, professional, courteous in speaking and written form.
- Basic to intermediate data entry and record-keeping ability; comfortable working with spreadsheets (e.g. Google Sheets).
- Comfortable working in a fast-paced environment, managing multiple small tasks to deadlines.
- Basic familiarity with travel booking, scheduling, or event planning would be a plus (though we will support your development here).
- IT literate: comfortable using Google Docs, Sheets and general admin tools.
- A positive, “can-do” attitude and willingness to learn new systems, processes, and tools.
Desirable / Nice to Have
- Some previous administrative or support experience (could be part-time, internships, or assistant roles).
- Experience dealing with suppliers, purchase orders, or invoices.
- Understanding of confidentiality and discretion, particularly when handling sensitive or high-level executive or company information.
Admin and Support Assistant (part time initally) in Tipton employer: Kuba Limited
Contact Detail:
Kuba Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin and Support Assistant (part time initally) in Tipton
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might know someone in the industry. A personal connection can often get your foot in the door faster than any application.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills align with what they need, especially in areas like organisation and adaptability, which are key for this Admin and Support Assistant role.
✨Tip Number 3
Show off your personality! When you get the chance to meet the team, be yourself. They’re looking for someone who’s not just organised but also a great fit for their small team dynamic.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Admin and Support Assistant (part time initally) in Tipton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your organisational skills and attention to detail. We want to see how your experiences align with the role of Admin and Support Assistant, so don’t be shy about showcasing relevant tasks you've handled!
Show Off Your Communication Skills: Since good communication is key in this role, ensure your written application reflects clarity and professionalism. Use a friendly tone but keep it concise and to the point – we appreciate a personable approach!
Highlight Your Flexibility: We’re looking for someone who can adapt to changing priorities, so mention any experiences where you’ve successfully managed multiple tasks or adjusted to new tools. This will show us you’re ready for the dynamic environment at StudySmarter!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Kuba Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and essential skills required for the Admin and Support Assistant role. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, come prepared with examples of how you've successfully managed multiple tasks or projects in the past. Whether it’s through school projects, part-time jobs, or internships, be ready to discuss specific situations where your attention to detail made a difference.
✨Demonstrate Flexibility and Adaptability
The job involves shifting priorities, so be ready to talk about times when you had to adapt quickly to changes. Share stories that highlight your ability to remain calm under pressure and how you’ve successfully navigated unexpected challenges in previous roles or experiences.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for data tracking, or how they handle last-minute changes. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.