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For Companies At a Glance
- Tasks: Manage a private property portfolio and coordinate with various stakeholders.
- Company: Privately owned property business in Cardiff, offering a stable work environment.
- Benefits: Flexible hours, competitive salary, and a direct relationship with the owner.
- Why this job: Enjoy autonomy and trust while managing an established property portfolio.
- Qualifications: Experience in property management and strong decision-making skills.
- Other info: Opportunity for future investment discussions for the right candidate.
The predicted salary is between 40000 - 55000 £ per year.
Full-time or Part-time – Experienced Professionals Welcome
Location: Cardiff
Contract: Permanent (subject to probation)
Hours: Full-time or part-time (flexible – outcome focused)
Salary: £40,000 – £55,000 as a guide (full-time equivalent). Remuneration for part-time arrangements will be agreed on a pro-rata basis for the right individual.
Employer: Private property owner (not an agency)
Overview
We are seeking an experienced and reliable Estate / Property Manager to act as the Owner's Representative for a privately owned property portfolio in Cardiff. This is a senior, hands-on role for someone who can take over the day-to-day coordination, decision-making, and oversight of the business as the owner steps back from operational involvement. The role is not about growth or expansion. The focus is on stability, continuity, and sensible management of an established portfolio.
The Role
The successful candidate will effectively replace the owner as the central point of judgement and coordination, working with:
- Existing external managing agents (commercial and residential)
- An in-house accountant
- An experienced administrative assistant
- External legal and professional advisers (with paralegal support)
You will be trusted to manage issues as they arise, decide what can be handled internally, what should be delegated, and what needs escalation.
Key Responsibilities
- Act as the owner's representative across all property matters
- Coordinate and oversee managing agents, contractors, and advisers
- Provide direction and oversight to in-house admin support
- Deal with new or non-routine situations requiring judgement
- Oversee compliance, insurance matters, and general estate issues
- Review correspondence, legal issues, and escalations (with support)
- Provide clear, concise updates to the owner
Who This Role Is For
This role would suit someone who is:
- An experienced property, estates, or facilities professional
- Comfortable exercising judgement and taking responsibility
- Practical, calm, and organised
- Able to understand legal and financial matters at a working level (without needing formal qualifications)
- Looking for a stable, trusted role rather than career progression
Formal legal or accountancy qualifications are not required. Professional property qualifications are welcome but not essential.
Working Style
This is a small, established business environment. The role is broad rather than narrowly defined and requires common sense, reliability, and the ability to manage people and situations. Hours are flexible and outcome-focused. The owner currently spends approximately 5 hours per weekday on the business and expects the role to be similar, though the successful candidate may organise their time as they see fit.
Future Opportunity (Optional)
For the right individual, there may be scope in the future to discuss selective property investment or development activity using existing capital. Any such activity would be entirely optional, subject to separate agreement, and structured so that the owner is not required to be operationally involved. The primary focus of the role is the stable and effective management of the existing portfolio. Any future investment activity would only be considered once that position is secure and running independently.
Probation
An initial probationary period will apply, allowing both parties to confirm the role is the right fit before committing long-term.
Why This Role
- Direct relationship with the owner
- Genuine autonomy and trust
- Existing support structure in place
- No corporate politics or sales targets
- Long-term stability for the right person
How to Apply
Please send your CV together with a short note outlining your suitability for a senior, responsible role in a privately owned property business to Helen, email:
Estate / Property Manager – Owner\'s Representative in Tayport employer: KSJ Investment Properties
Contact Detail:
KSJ Investment Properties Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estate / Property Manager – Owner\'s Representative in Tayport
✨Tip Number 1
Network like a pro! Reach out to your contacts in the property management field and let them know you're on the lookout for opportunities. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the owner’s portfolio, and think about how your experience aligns with their needs. Being able to speak confidently about how you can manage their properties will set you apart.
✨Tip Number 3
Showcase your judgement skills! During interviews, be ready to discuss past situations where you had to make tough decisions or manage crises. This role is all about stability and sensible management, so highlight your relevant experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about the opportunity and want to be part of our community.
We think you need these skills to ace Estate / Property Manager – Owner\'s Representative in Tayport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects your experience in property management. Highlight relevant roles and responsibilities that align with the job description, especially your ability to manage people and situations effectively.
Craft a Compelling Cover Note: In your cover note, be concise but impactful. Explain why you're the perfect fit for this role, focusing on your judgement skills and experience in managing estates or properties. Show us your personality!
Showcase Your Stability: Since this role is all about stability and continuity, emphasise your reliability and past experiences where you've successfully managed established portfolios. We want to see that you can maintain the status quo while handling any challenges.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered quickly. Plus, it shows us you’re keen and tech-savvy!
How to prepare for a job interview at KSJ Investment Properties
✨Know the Portfolio Inside Out
Before your interview, take some time to research the property portfolio you'll be managing. Understand the key properties, their current status, and any ongoing issues. This will show that you're proactive and genuinely interested in the role.
✨Demonstrate Your Judgement Skills
Since this role requires a lot of decision-making, prepare examples from your past experience where you've had to exercise judgement. Think about situations where you had to manage conflicts or make tough calls, and be ready to discuss them.
✨Showcase Your Coordination Abilities
The job involves working with various stakeholders like managing agents and legal advisers. Be prepared to talk about how you've successfully coordinated teams or projects in the past. Highlight your organisational skills and ability to keep everyone on the same page.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Ask about the current challenges the owner faces or what success looks like in this role. This not only shows your interest but also helps you gauge if the position is the right fit for you.
