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For Companies At a Glance
- Tasks: Manage a private property portfolio and oversee daily operations with autonomy.
- Company: Privately owned property business focused on stability and effective management.
- Benefits: Flexible hours, competitive salary, and a supportive work environment.
- Why this job: Enjoy genuine trust and autonomy while making impactful decisions.
- Qualifications: Experience in property management and strong judgement skills required.
- Other info: Opportunity for future investment discussions for the right candidate.
The predicted salary is between 40000 - 55000 £ per year.
Full-time or Part-time – Experienced Professionals Welcome
Location: Cardiff
Contract: Permanent (subject to probation)
Hours: Full-time or part-time (flexible – outcome focused)
Salary: £40,000 – £55,000 as a guide (full-time equivalent). Remuneration for part-time arrangements will be agreed on a pro-rata basis for the right individual.
Employer: Private property owner (not an agency)
Overview
We are seeking an experienced and reliable Estate / Property Manager to act as the Owner’s Representative for a privately owned property portfolio in Cardiff. This is a senior, hands-on role for someone who can take over the day-to-day coordination, decision-making, and oversight of the business as the owner steps back from operational involvement. The role is not about growth or expansion. The focus is on stability, continuity, and sensible management of an established portfolio.
The Role
The successful candidate will effectively replace the owner as the central point of judgement and coordination, working with:
- Existing external managing agents (commercial and residential)
- An in-house accountant
- An experienced administrative assistant
- External legal and professional advisers (with paralegal support)
You will be trusted to manage issues as they arise, decide what can be handled internally, what should be delegated, and what needs escalation.
Key Responsibilities
- Act as the owner’s representative across all property matters
- Coordinate and oversee managing agents, contractors, and advisers
- Provide direction and oversight to in-house admin support
- Deal with new or non-routine situations requiring judgement
- Oversee compliance, insurance matters, and general estate issues
- Review correspondence, legal issues, and escalations (with support)
- Provide clear, concise updates to the owner
Who This Role Is For
This role would suit someone who is:
- An experienced property, estates, or facilities professional
- Comfortable exercising judgement and taking responsibility
- Practical, calm, and organised
- Able to understand legal and financial matters at a working level (without needing formal qualifications)
- Looking for a stable, trusted role rather than career progression
Formal legal or accountancy qualifications are not required. Professional property qualifications are welcome but not essential.
Working Style
This is a small, established business environment. The role is broad rather than narrowly defined and requires common sense, reliability, and the ability to manage people and situations. Hours are flexible and outcome-focused. The owner currently spends approximately 5 hours per weekday on the business and expects the role to be similar, though the successful candidate may organise their time as they see fit.
Future Opportunity (Optional)
For the right individual, there may be scope in the future to discuss selective property investment or development activity using existing capital. Any such activity would be entirely optional, subject to separate agreement, and structured so that the owner is not required to be operationally involved. The primary focus of the role is the stable and effective management of the existing portfolio. Any future investment activity would only be considered once that position is secure and running independently.
Probation
An initial probationary period will apply, allowing both parties to confirm the role is the right fit before committing long-term.
Why This Role
- Direct relationship with the owner
- Genuine autonomy and trust
- Existing support structure in place
- No corporate politics or sales targets
- Long-term stability for the right person
How to Apply
Please send your CV together with a short note outlining your suitability for a senior, responsible role in a privately owned property business to Helen, email: office@ksjinvestments.co.uk
Estate / Property Manager - Owner\'s Representative employer: KSJ Investment Properties
Contact Detail:
KSJ Investment Properties Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estate / Property Manager - Owner\'s Representative
✨Tip Number 1
Network like a pro! Reach out to your contacts in the property management field and let them know you're on the lookout for opportunities. You never know who might have a lead or be able to put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your experience aligns with their needs, especially around stability and management of existing portfolios. Show them you’re the calm, organised professional they need!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website! We’ve got a streamlined process that makes it easy for you to showcase your skills. Plus, it helps us keep track of your application and get back to you quicker!
We think you need these skills to ace Estate / Property Manager - Owner\'s Representative
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in property management. We want to see how your skills align with the role, so don’t be shy about showcasing your achievements and responsibilities in previous positions.
Craft a Personal Note: When you send your application, include a short note that explains why you're the perfect fit for this role. We love seeing genuine enthusiasm and understanding of what the job entails, so let your personality shine through!
Be Clear and Concise: In both your CV and personal note, keep things straightforward. We appreciate clarity, so avoid jargon and get straight to the point about your qualifications and what you can bring to the table.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re proactive and keen on joining our team!
How to prepare for a job interview at KSJ Investment Properties
✨Know the Portfolio Inside Out
Before your interview, take some time to research the property portfolio you'll be managing. Familiarise yourself with the types of properties involved, their current management status, and any recent developments. This will show that you're proactive and genuinely interested in the role.
✨Demonstrate Your Judgement Skills
Since this role requires a lot of decision-making, prepare examples from your past experiences where you've had to exercise judgement. Think about situations where you had to manage conflicts or make tough calls, and be ready to discuss how you approached those challenges.
✨Showcase Your Organisational Skills
The job is all about stability and effective management, so highlight your organisational skills during the interview. Bring up specific tools or methods you use to keep track of tasks and ensure everything runs smoothly. This will reassure them that you can handle the responsibilities of the role.
✨Ask Insightful Questions
Prepare thoughtful questions to ask during the interview. Inquire about the existing support structure, the owner's expectations, and any challenges they foresee in the role. This not only shows your interest but also helps you gauge if the position aligns with your working style.
