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For Companies At a Glance
- Tasks: Manage a private property portfolio and oversee daily operations with autonomy.
- Company: Privately owned property business in Cardiff, focused on stability and trust.
- Benefits: Flexible hours, competitive salary, and a supportive work environment.
- Why this job: Enjoy genuine autonomy and a direct relationship with the owner.
- Qualifications: Experience in property management and strong judgement skills.
- Other info: Opportunity for future investment discussions for the right candidate.
The predicted salary is between 40000 - 55000 £ per year.
Location: Cardiff
Contract: Permanent (subject to probation)
Hours: Full-time or part-time (flexible – outcome focused)
Salary: £40,000 – £55,000 as a guide (full-time equivalent). Remuneration for part-time arrangements will be agreed on a pro-rata basis for the right individual.
Employer: Private property owner (not an agency)
Overview
We are seeking an experienced and reliable Estate / Property Manager to act as the Owner’s Representative for a privately owned property portfolio in Cardiff. This is a senior, hands-on role for someone who can take over the day-to-day coordination, decision-making, and oversight of the business as the owner steps back from operational involvement. The role is not about growth or expansion. The focus is on stability, continuity, and sensible management of an established portfolio.
The Role
The successful candidate will effectively replace the owner as the central point of judgement and coordination, working with:
- Existing external managing agents (commercial and residential)
- An in-house accountant
- An experienced administrative assistant
- External legal and professional advisers (with paralegal support)
You will be trusted to manage issues as they arise, decide what can be handled internally, what should be delegated, and what needs escalation.
Key Responsibilities
- Act as the owner’s representative across all property matters
- Coordinate and oversee managing agents, contractors, and advisers
- Provide direction and oversight to in-house admin support
- Deal with new or non-routine situations requiring judgement
- Oversee compliance, insurance matters, and general estate issues
- Review correspondence, legal issues, and escalations (with support)
- Provide clear, concise updates to the owner
Who This Role Is For
This role would suit someone who is:
- An experienced property, estates, or facilities professional
- Comfortable exercising judgement and taking responsibility
- Practical, calm, and organised
- Able to understand legal and financial matters at a working level (without needing formal qualifications)
- Looking for a stable, trusted role rather than career progression
Formal legal or accountancy qualifications are not required. Professional property qualifications are welcome but not essential.
Working Style
This is a small, established business environment. The role is broad rather than narrowly defined and requires common sense, reliability, and the ability to manage people and situations. Hours are flexible and outcome-focused. The owner currently spends approximately 5 hours per weekday on the business and expects the role to be similar, though the successful candidate may organise their time as they see fit.
Future Opportunity (Optional)
For the right individual, there may be scope in the future to discuss selective property investment or development activity using existing capital. Any such activity would be entirely optional, subject to separate agreement, and structured so that the owner is not required to be operationally involved. The primary focus of the role is the stable and effective management of the existing portfolio. Any future investment activity would only be considered once that position is secure and running independently.
Probation
An initial probationary period will apply, allowing both parties to confirm the role is the right fit before committing long-term.
Why This Role
- Direct relationship with the owner
- Genuine autonomy and trust
- Existing support structure in place
- No corporate politics or sales targets
- Long-term stability for the right person
How to Apply
Please send your CV together with a short note outlining your suitability for a senior, responsible role in a privately owned property business to Helen, email: office@ksjinvestments.co.uk
Estate / Property Manager – Owner’s Representative in Cardiff employer: KSJ Investment Properties
Contact Detail:
KSJ Investment Properties Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estate / Property Manager – Owner’s Representative in Cardiff
✨Tip Number 1
Network like a pro! Reach out to your contacts in the property management field and let them know you're on the lookout for opportunities. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its portfolio, and think about how your experience aligns with their needs. Be ready to discuss how you can bring stability and effective management to their operations.
✨Tip Number 3
Showcase your judgement skills! During interviews, share examples of how you've handled tricky situations in the past. This will demonstrate your ability to make sound decisions and manage issues as they arise.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team and ready to take on the responsibilities of the role.
We think you need these skills to ace Estate / Property Manager – Owner’s Representative in Cardiff
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in property management. We want to see how your skills align with the role, so don’t be shy about showcasing your past achievements!
Craft a Personal Note: When you send your application, include a short note explaining why you're the perfect fit for this role. We love seeing your personality shine through, so keep it genuine and focused on your suitability.
Showcase Your Judgement Skills: Since this role involves making decisions and managing various situations, give examples in your application that demonstrate your ability to exercise good judgement and handle responsibilities effectively.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at KSJ Investment Properties
✨Know the Portfolio Inside Out
Before your interview, take some time to research the property portfolio you'll be managing. Familiarise yourself with the types of properties involved and any recent developments in the area. This will show that you're genuinely interested and prepared to step into the role.
✨Demonstrate Your Judgement Skills
Since this role requires a lot of decision-making, think of examples from your past experiences where you've had to exercise judgement. Be ready to discuss how you handled specific situations, what decisions you made, and the outcomes. This will help the interviewer see your capability in managing issues as they arise.
✨Showcase Your Organisational Skills
The job is all about stability and effective management. Prepare to talk about your organisational strategies and tools you use to keep everything running smoothly. Whether it's managing schedules or overseeing compliance, demonstrating your ability to stay organised will be key.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the current challenges the owner faces or what success looks like in this role. This not only shows your interest but also helps you gauge if the position aligns with your skills and expectations.
