Property Asset Manager/Administrator

Property Asset Manager/Administrator

Company: KSJ INVESTMENT PROPERTIES LIMITED

Location: Cardiff, United Kingdom

Employment Type: Full-time (Part-time/Hybrid options available)

Industry: Real Estate

Company Description

KSJ INVESTMENT PROPERTIES LIMITED is a dynamic real estate company based in Cardiff, United Kingdom, managing a varied portfolio of residential and industrial properties.

Role Overview

We are seeking a versatile and proactive Property Asset Manager/Administrator to join our team in Cardiff. This dual-role position combines strategic property asset management with comprehensive administrative support across legal, property operations, and general business functions. The successful candidate will work in a part-time on-site or hybrid capacity, with flexibility based on business needs.

Key Responsibilities

Property Asset Management

• Oversee property management and lease administration across our diverse portfolio
• Handle commercial real estate matters and lease management
• Manage budgeting and financial planning for property assets
• Conduct property analysis and strategic planning

Legal & Administrative Support

• Act as primary point of contact for external legal professionals.
• Coordinate legal document handling, filing, and responses
• Support communication and scheduling between internal teams and legal service providers
• Manage property and legal insurance claims and maintain comprehensive documentation

Property & Contractor Management

• Liaise with contractors for maintenance, repairs, inspections, and renovations
• Monitor ongoing works to ensure completion on time and within budget
• Manage property documentation, keys, access arrangements, and tenant communications
• Maintain records of tenant leases, renewals, rent reviews, and legal compliance

Operational Administration

• Assist with recruitment processes, including job postings, CV filtering, and interview coordination
• Keep track of insurance policies, renewals, and critical deadlines
• Perform general administrative tasks including filing, correspondence, scheduling, and record maintenance

Essential Qualifications & Skills

• Property Management and Lease Administration experience
• Experience in Commercial Real Estate and Leases
• Strong budgeting and analytical skills
• Prior experience in legal, property, or office administration
• Excellent communication and negotiation abilities
• Strong attention to detail and organizational skills
• Knowledge of property laws and regulations
• Proficiency in Microsoft Office (Word, Excel, Outlook) and online systems
• Ability to manage multiple tasks and deadlines independently

Preferred Qualifications

• RICS Chartered Surveyor qualification highly desirable
• 5+ years of Real Estate experience
• Legal background or specialized property management experience
• Previous experience in real estate management
• Familiarity with legal and property terminology

Ideal Candidate Profile

• Proactive self-starter who can work with minimal supervision
• Professional and reliable, especially when handling confidential legal and financial information
• Comfortable working in a fast-paced, multitasking environment
• Confident in liaising with lawyers, contractors, insurers, and tenants
• Strong analytical and problem-solving capabilities
• Willing to work onsite with possible hybrid arrangements

What We Offer

• Flexible working arrangements, Full-time (Part-time/Hybrid options available.
• Opportunity to work across diverse property portfolios
• Professional development in both asset management and administrative operations
• Collaborative team environment in Cardiff\’s thriving business district
• Salary £50k-£70k depending on experience.(we will better your existing salary)

Application Process

If you\’re interested in this position and believe you meet the requirements, please send your CV and a brief cover letter to office@ksjinvestments.co.uk

Screening Questions:

• How many years of Real Estate experience do you currently have? (Preferred: 5+ years)
• Do you have any legal background or property management experience? (Required: Yes)
• Are you willing to work onsite with possible hybrid arrangements? (Required: Yes)