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- Tasks: Manage properties, oversee leases, and provide administrative support in a dynamic environment.
- Company: Join KSJ Investment Properties, a vibrant real estate firm in Cardiff with diverse property portfolios.
- Benefits: Enjoy flexible working options, professional development, and a collaborative team atmosphere.
- Why this job: This role offers a unique blend of strategic management and hands-on administration in a thriving sector.
- Qualifications: Experience in property management, strong analytical skills, and proficiency in Microsoft Office are essential.
- Other info: Competitive salary of £50k-£70k based on experience, with opportunities for growth.
The predicted salary is between 42000 - 84000 £ per year.
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Company: KSJ INVESTMENT PROPERTIES LIMITED
Location: Cardiff, United Kingdom
Employment Type: Full-time (Part-time/Hybrid options available)
Company Description
KSJ INVESTMENT PROPERTIES LIMITED is a dynamic real estate company based in Cardiff, United Kingdom, managing a varied portfolio of residential and industrial properties.
Role Overview
We are seeking a versatile and proactive Property Asset Manager/Administrator to join our team in Cardiff. This dual-role position combines strategic property asset management with comprehensive administrative support across legal, property operations, and general business functions. The successful candidate will work in a part-time on-site or hybrid capacity, with flexibility based on business needs.
Key Responsibilities
Property Asset Management
- Oversee property management and lease administration across our diverse portfolio
- Handle commercial real estate matters and lease management
- Manage budgeting and financial planning for property assets
- Conduct property analysis and strategic planning
Legal & Administrative Support
- Act as primary point of contact for external legal professionals.
- Coordinate legal document handling, filing, and responses
- Support communication and scheduling between internal teams and legal service providers
- Manage property and legal insurance claims and maintain comprehensive documentation
Property & Contractor Management
- Liaise with contractors for maintenance, repairs, inspections, and renovations
- Monitor ongoing works to ensure completion on time and within budget
- Manage property documentation, keys, access arrangements, and tenant communications
- Maintain records of tenant leases, renewals, rent reviews, and legal compliance
Operational Administration
- Assist with recruitment processes, including job postings, CV filtering, and interview coordination
- Keep track of insurance policies, renewals, and critical deadlines
- Perform general administrative tasks including filing, correspondence, scheduling, and record maintenance
Essential Qualifications & Skills
- Property Management and Lease Administration experience
- Experience in Commercial Real Estate and Leases
- Strong budgeting and analytical skills
- Prior experience in legal, property, or office administration
- Excellent communication and negotiation abilities
- Strong attention to detail and organizational skills
- Knowledge of property laws and regulations
- Proficiency in Microsoft Office (Word, Excel, Outlook) and online systems
- Ability to manage multiple tasks and deadlines independently
Preferred Qualifications
- RICS Chartered Surveyor qualification highly desirable
- 5+ years of Real Estate experience
- Legal background or specialized property management experience
- Familiarity with legal and property terminology
Ideal Candidate Profile
- Proactive self-starter who can work with minimal supervision
- Professional and reliable, especially when handling confidential legal and financial information
- Comfortable working in a fast-paced, multitasking environment
- Confident in liaising with lawyers, contractors, insurers, and tenants
- Strong analytical and problem-solving capabilities
- Willing to work onsite with possible hybrid arrangements
What We Offer
- Flexible working arrangements, Full-time (Part-time/Hybrid options available.
- Opportunity to work across diverse property portfolios
- Professional development in both asset management and administrative operations
- Collaborative team environment in Cardiff\’s thriving business district
- Salary £50k-£70k depending on experience.(we will better your existing salary)
Application Process
If you\’re interested in this position and believe you meet the requirements, please send your CV and a brief cover letter to office@ksjinvestments.co.uk
Screening Questions:
- How many years of Real Estate experience do you currently have? (Preferred: 5+ years)
- Do you have any legal background or property management experience? (Required: Yes)
- Are you willing to work onsite with possible hybrid arrangements? (Required: Yes)
Seniority level
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Seniority level
Mid-Senior level
Employment type
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Employment type
Contract
Job function
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Job function
Finance and Sales
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Property Asset Manager/Administrator employer: KSJ INVESTMENT PROPERTIES LIMITED
Contact Detail:
KSJ INVESTMENT PROPERTIES LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Asset Manager/Administrator
✨Tip Number 1
Familiarise yourself with the specific property laws and regulations in the UK, especially those relevant to Cardiff. This knowledge will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the real estate sector, particularly those who have experience in property asset management. Attend local industry events or join online forums to make connections that could lead to valuable insights or referrals.
✨Tip Number 3
Prepare to discuss your previous experiences in managing budgets and financial planning for properties. Be ready to provide examples of how you've successfully handled similar responsibilities in past roles.
✨Tip Number 4
Showcase your organisational skills by preparing a portfolio of your past work related to property management and administration. This can include documentation of projects you've managed, which will help illustrate your capabilities during the interview.
We think you need these skills to ace Property Asset Manager/Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in property management and lease administration. Emphasise your skills in budgeting, financial planning, and any legal background you possess.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that align with the responsibilities outlined in the job description, such as managing property documentation or liaising with contractors.
Highlight Relevant Qualifications: If you have a RICS Chartered Surveyor qualification or any other relevant certifications, make sure to mention these prominently. This can set you apart from other candidates.
Prepare for Screening Questions: Anticipate the screening questions regarding your real estate experience and willingness to work onsite. Prepare concise and honest answers that reflect your qualifications and readiness for the role.
How to prepare for a job interview at KSJ INVESTMENT PROPERTIES LIMITED
✨Know Your Property Management Basics
Brush up on your knowledge of property management and lease administration. Be prepared to discuss your experience with commercial real estate, budgeting, and financial planning, as these are crucial for the role.
✨Demonstrate Your Organisational Skills
Since the role involves managing multiple tasks and deadlines, be ready to share examples of how you've successfully organised projects or handled administrative duties in the past. Highlight your attention to detail.
✨Familiarise Yourself with Legal Terminology
As you'll be liaising with legal professionals, it's important to understand basic legal terminology related to property management. This will help you communicate effectively during the interview.
✨Showcase Your Communication Skills
Effective communication is key in this role. Prepare to discuss how you've successfully negotiated with contractors or communicated with tenants in previous positions. Confidence in your communication can set you apart.
