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- Tasks: Manage and maintain accurate documentation for caregiver support programs.
- Company: Join a rapidly growing veteran-owned business with a focus on employee well-being.
- Benefits: Enjoy medical, dental, vision coverage, flexible work, and professional development opportunities.
- Why this job: Make a real difference in veterans' lives while developing your career in a supportive environment.
- Qualifications: Bachelor’s degree and experience in federal contracts or healthcare documentation required.
- Other info: Hybrid work model with excellent growth potential and a strong company culture.
The predicted salary is between 36000 - 60000 £ per year.
KSA Integration is a Service-Disabled Veteran-Owned Small Business (SDVOSB) that provides business and management solutions through three core capabilities: (1) data analytics, (2) comprehensive veterans support, and (3) business process improvement. We are a rapidly growing government contractor that has built a reputation on focused customer service, on-time performance, and continuous improvement.
This position supports the VA Caregiver Support Program (CSP) Financial and Legal Services contract as a Documentation Specialist. The Documentation Specialist is responsible for maintaining accurate, compliant, and auditable documentation in support of caregiver legal, financial, referral, and reporting activities. This role ensures all contractual deliverables, case materials, and data artifacts meet VA, VHA, HIPAA, and Privacy Act requirements and support program monitoring, audits, and quality assurance.
Benefits:
- Medical, Dental, Vision (82% of employee’s premium paid by company, 25% towards dependents)
- HSA / FSA Medical Plans
- PTO
- Flexible Work Environment and Encourage Work/Life Balance
- 401K with Company Match
- Observes all federal holidays
- Professional Development/Tuition Reimbursement Program
- Annual Career Development Process
Job Type: Full-time/Exempt
Location: Hybrid – Stafford, VA Office
Anticipated Start Date: March 2026
Position Responsibilities:
- Maintain and manage contract documentation to support all PWS deliverables, including caregiver service records, referral documentation, training records, and correspondence.
- Ensure documentation supports VA CSP Monitoring & Data Reporting (PWS Task 5.3) requirements, including service dates, service types, and required identifiers.
- Maintain organized, secure electronic filing systems compliant with VA Handbook 6500, HIPAA, Privacy Act, and Business Associate Agreement (BAA) requirements.
- Support monthly reporting packages by validating documentation completeness and accuracy prior to submission to the COR/PM.
- Track documentation related to surveys, outcomes reporting, and OMB-approved data collection efforts.
- Assist with preparation for audits, QASP reviews, COR requests, and CPARS-related documentation needs.
- Coordinate with Data Analytics, Call Center, Legal, and Financial Service teams to reconcile discrepancies and resolve documentation gaps.
- Ensure all documentation reflects non-personal services status and avoids the appearance of inherently governmental functions.
Requirements:
- Bachelor’s degree required (Health Administration, Public Administration, Business, or related field).
- Previous experience supporting federal contracts, healthcare programs, or social services documentation.
- Knowledge of documentation practices involving PII, PHI, and secure data handling.
Preferred Skills/Experience:
- Experience supporting VA, VHA, or other federal healthcare programs.
- Familiarity with Performance Work Statements (PWS), contract deliverables, and Quality Assurance Surveillance Plans (QASP).
- Strong attention to detail and document version control.
- Experience working with secure portals, case management systems, or referral platforms.
KSA Integration is an equal opportunity employer.
Documentation Specialist in Stafford employer: KSA Integration, LLC
Contact Detail:
KSA Integration, LLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Documentation Specialist in Stafford
✨Tip Number 1
Network like a pro! Reach out to folks in your industry, especially those connected to KSA Integration. A friendly chat can open doors and give you insider info about the company culture and what they really value.
✨Tip Number 2
Prepare for interviews by diving deep into KSA's mission and values. Show us how your skills as a Documentation Specialist align with their focus on veterans support and compliance. Tailor your examples to highlight your attention to detail and experience with federal contracts.
✨Tip Number 3
Practice makes perfect! Mock interviews with friends or mentors can help you nail down your responses. Focus on articulating your experience with documentation practices and how you ensure compliance with regulations like HIPAA and the Privacy Act.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the KSA team and contributing to their mission of supporting caregivers.
We think you need these skills to ace Documentation Specialist in Stafford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Documentation Specialist role. Highlight your experience with federal contracts and documentation practices, as this will show us you understand what we're looking for.
Showcase Your Attention to Detail: Since this role requires strong attention to detail, include examples in your application that demonstrate how you've maintained accurate and compliant documentation in previous positions. We love seeing those specifics!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use straightforward language and avoid jargon unless it's relevant to the role. We appreciate a well-structured application that’s easy to read.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. We can’t wait to see what you bring to the table!
How to prepare for a job interview at KSA Integration, LLC
✨Know Your Documentation Inside Out
Make sure you’re familiar with the key documentation practices relevant to the role. Brush up on VA, VHA, HIPAA, and Privacy Act requirements, as well as any specific documentation tools or systems mentioned in the job description. This will show that you’re not just interested but also knowledgeable about what’s expected.
✨Showcase Your Attention to Detail
As a Documentation Specialist, attention to detail is crucial. Prepare examples from your past experiences where your meticulous nature made a difference. Whether it was catching an error in a report or ensuring compliance with regulations, these stories will highlight your suitability for the role.
✨Familiarise Yourself with KSA's Values
KSA Integration prides itself on customer service and employee well-being. Research their company culture and think about how your values align with theirs. Be ready to discuss how you can contribute to maintaining their reputation for focused customer service and continuous improvement.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle documentation challenges. Think of scenarios where you had to manage discrepancies or prepare for audits. Practising your responses will help you articulate your thought process clearly during the interview.
