At a Glance
- Tasks: Support office operations and personal assistance for a high-profile property management role.
- Company: Prestigious property management firm in Mayfair, London.
- Benefits: Competitive salary, flexible hours, and a dynamic work environment.
- Other info: Opportunity for growth in a fast-paced, professional setting.
- Why this job: Join a high-trust role where your organisational skills make a real difference.
- Qualifications: 5+ years in office administration or PA roles, with strong communication skills.
The predicted salary is between 55000 - 70000 £ per year.
Location: Mayfair Office and Regents Park Residence, London
Working Days: Monday – Friday
Working Hours: 9:00 am – 6:00 pm (with flexibility / on-call support as required)
Compensation: £55,000 – £70,000 (gross per annum)
Start Date: ASAP
Role Context
We are seeking a mature, highly reliable, and discreet individual to support the smooth functioning of the Mayfair office and a London-based residence. This is a high-trust, ownership-driven role, requiring the individual to operate independently with strong judgement, ensuring seamless execution across responsibilities. The role is primarily focused on office administration and coordination, complemented by personal assistance / property oversight, ensuring smooth day-to-day functioning across all areas.
Key Responsibilities
- Mayfair Office & Administrative Support
- Ensure the office is fully functional, organised, and presentable at all times
- Coordinate IT systems (Wi-Fi, printers, conferencing), office supplies and vendor services
- Support courier/post management and small team events and meetings
- Maintain IT and asset inventory
- Ensure adherence to basic compliance requirements (health & safety, fire norms)
- HR Coordination
- Liaise with India HR team for all local support and execution requirements
- Enable training coordination across teams (sales, practice areas, etc.)
- Facilitate cross-geography connects (UK–US–India) for learning, collaboration, and integration
- Onboarding Support
- Support on-ground onboarding for London-based hires and visiting employees
- Ensure workspace readiness, basic documentation and induction coordination
- Data & Analysis Support
- Prepare basic HR dashboards (headcount, attrition, key metrics)
- Maintain trackers for employees, vendors, office/admin costs
- Support data collation and basic analysis in Excel
- Presentation & Documentation
- Assist in preparing presentations (PPTs), reports and internal documentation
- Support creation of country-specific policy handbooks (including benefits)
- Maintain organised documentation and records repository
- Personal Assistance
- Basic diary and schedule coordination (as required)
- Travel bookings, visas, and logistics
- Restaurant bookings, events, and local arrangements
- Running errands and handling ad-hoc requests
- Managing expenses, invoices, and reconciliations
- Property & Residence Oversight
- Provide periodic oversight (not day-to-day supervision) of the residence to ensure upkeep and readiness.
- Property Oversight & Maintenance
- Ensure the residence is maintained to appropriate standards of presentation and functionality
- Conduct periodic checks across: Heating, air-conditioning, plumbing, electrical systems
- Fixtures, fittings, and general upkeep
- Identify issues and coordinate timely resolution through vendors
- Vendor & Facilities Coordination
- Liaise with building management and external vendors for: Maintenance, repairs, and servicing
- Coordinate quotes and ensure timely execution of required work
- Be available on-site where required for vendor access / supervision
- Budgeting & Expense Tracking
- Track and manage utility bills, routine maintenance costs, vendor payments and invoices
- Maintain basic oversight and reporting of expenses
- Inventory & Readiness
- Maintain adequate stock of household and office supplies
- Ensure readiness ahead of principal or guest visits
- Coordinate deep cleans and setup as required
- Reporting & Governance
- Maintain structured trackers for: Property-related issues, Vendor activities, Administrative and HR tasks
- Ensure timely follow-ups and closure of all open items
- Uphold discipline in documentation, reporting, and record-keeping
Requirements
Core Skills & Competencies
- Excellent time-management skills, with the ability to prioritise effectively across multiple responsibilities
- Strong organisational and coordination skills
- High attention to detail
- Ability to manage vendors, track expenses, and maintain operational discipline
- Strong communication skills (written and verbal)
- Proficiency in MS Office (Excel, PowerPoint)
- Comfort with basic data handling and reporting
Candidate Profile
- Minimum 5+ years of experience in: Office administration / coordination roles, PA / EA roles supporting senior stakeholders
- Exposure to high-trust, confidential environments (HNIs / family offices preferred)
- Demonstrated ability to manage vendors and operations independently
- Strong organisational and multitasking skills
- Demonstrated stability and longevity in prior roles
Executive Assistant- Property Management in London employer: Kryptos Technologies limited
Join our dynamic team in the heart of London, where we prioritise a supportive and collaborative work culture that fosters personal and professional growth. As an Executive Assistant in our Mayfair office, you will enjoy competitive compensation, flexible working hours, and the opportunity to engage with diverse teams across geographies, all while contributing to the seamless operation of our property management services. We value discretion, reliability, and initiative, making this an ideal environment for those seeking meaningful and rewarding employment.
Contact Details:
Kryptos Technologies limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant- Property Management in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management sector and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to highlight how your skills in office administration and coordination make you the perfect fit for their team. Show them you’re not just another candidate, but the one they need!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website for the best chance at landing that Executive Assistant gig. We love seeing candidates who take the initiative to connect directly with us. Plus, it makes tracking your application a breeze!
We think you need these skills to ace Executive Assistant- Property Management in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in office administration and coordination, especially any work with high-trust environments. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and ability to manage multiple responsibilities effectively.
Showcase Your Communication Skills:Since strong communication is key for this position, make sure your written application reflects that. Keep your language clear and professional, and double-check for any typos or errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Kryptos Technologies limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in Property Management. Familiarise yourself with the key tasks mentioned in the job description, such as office administration, vendor coordination, and property oversight. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent time-management and organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, especially in high-pressure situations.
✨Demonstrate Discretion and Reliability
Given the high-trust nature of this position, it's crucial to convey your reliability and discretion during the interview. Share specific instances where you've handled sensitive information or made independent decisions that positively impacted your previous workplace. This will reassure them that you can be trusted with confidential matters.
✨Prepare Questions About the Company Culture
At the end of the interview, you'll likely have the chance to ask questions. Use this opportunity to inquire about the company culture and how they support their employees. This not only shows your interest in the organisation but also helps you assess if it’s the right fit for you.
