At a Glance
- Tasks: Support a dynamic team by managing communications and ensuring smooth office operations.
- Company: Join a professional and inclusive firm dedicated to employee wellbeing.
- Benefits: Competitive salary, hybrid working, health plans, and perks for your lifestyle.
- Other info: Enjoy opportunities for growth and a commitment to diversity and inclusion.
- Why this job: Be a key player in a supportive environment while developing your administrative skills.
- Qualifications: Organised, proactive individuals with strong communication skills are encouraged to apply.
The predicted salary is between 30000 - 40000 € per year.
Are you an organised, proactive and people focused administrator looking to join a professional and supportive team? We’re looking for a confident Secretary to become an essential part of our London office, helping to ensure the smooth day to day running of the business while delivering excellent support to colleagues and clients alike. You’ll work closely with teams across the office, support client communications, assist with company secretarial duties, and play a key role in maintaining exceptional administrative standards.
About the role
- Preparing, typing and filing client correspondence in line with firm procedures
- Managing engagement letters and sending documentation through client portals
- Supporting billing processes, including printing and issuing invoices to clients
- Assisting with new client onboarding and completion of client forms
- Supporting proposal preparation for prospective clients
- Providing general administrative support across the office
- Carrying out bulk scanning and document management tasks
Office Support
- Acting as a key point of contact for clients and colleagues
- Handling incoming calls and correspondence professionally and efficiently
- Ensuring all communications are responded to within agreed deadlines
- Providing reception cover when required and helping maintain a welcoming office environment
- Assisting with the organisation of internal and external events
- Supporting company incorporations and company secretarial processes
- Managing officer appointments and company changes
- Processing share transfers, allotments and dividend documentation
- Preparing and filing confirmation statements and dormant accounts
- Assisting with registered office changes, company dissolutions and related filings
- Supporting Land Registry searches and bank audit requests
What we can offer
- Financial wellbeing – competitive salary, contributory pension scheme, Life Assurance, Health Cash Plan, Income Protection Scheme and Perks at Work discounts and rewards.
- Leave – 20.5 days plus bank holidays, holiday buying
- Mental wellbeing – hybrid working (3 days in the office/2 from home) and flexible working policies, Employee Assistance Programme and counselling
- Physical wellbeing – Private Medical Insurance, Critical Illness Insurance and an annual flu jab.
- Recognition – monthly nominations for financial awards based on culture and values
- Development – we offer continuous support and development with clear mapped progression routes across the business, as well as access to internal and external training courses
- Diversity, inclusion and belonging – we operate several family-friendly policies and take proactive steps to create an inclusive environment
- ESG – give as you earn, 1 extra day off each year to take up volunteering opportunities. Opportunities to support our commitment to charitable causes
- Travel – other optional benefits include: cycle to work scheme, interest-free season ticket loan (London only), interest-free car/motorbike loan
At Kreston Reeves, we are committed to creating an inclusive and accessible workplace for all. We understand that everyone has unique needs, and we strive to accommodate them through reasonable adjustments. Whether it's adapting work environments, providing assistive technologies, or modifying processes, we are dedicated to supporting our employees in realising their full potential. If you require any reasonable adjustments to participate in our recruitment process or thrive in your role, please don't hesitate to reach out by emailing recruitment@krestonreeves.com. Please remember, you only need to share what you are comfortable to for us to support your request. Your success is important to us, and we're here to ensure a supportive and inclusive experience for all.
Secretary in London employer: Kreston Reeves
Kreston Reeves is an exceptional employer that prioritises the well-being and development of its employees, offering a competitive salary and comprehensive benefits package including a contributory pension scheme and private medical insurance. With a strong focus on work-life balance through hybrid working options and a commitment to diversity and inclusion, employees can thrive in a supportive environment while enjoying clear pathways for career progression and opportunities to engage in meaningful community initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Secretary in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We want you to feel confident and ready to showcase your organisational skills and proactive attitude when you meet potential employers.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance at landing that Secretary position. We love seeing applications directly from candidates who are eager to join our supportive team!
We think you need these skills to ace Secretary in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Secretary role. Highlight your organisational skills and any relevant administrative experience to show us you’re the perfect fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how you can contribute to our team. Be genuine and let your personality come through.
Showcase Your Communication Skills:As a Secretary, communication is key! In your application, demonstrate your ability to handle correspondence professionally. Use clear and concise language to show us you can manage client communications effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Kreston Reeves
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Secretary. Familiarise yourself with tasks like managing client correspondence and supporting billing processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an organised and proactive individual, be ready to share specific examples of how you've successfully managed multiple tasks in previous roles. Highlight your ability to maintain exceptional administrative standards and how you’ve contributed to a smooth-running office environment.
✨Prepare for Common Questions
Anticipate questions related to client communications and document management. Think about how you would handle situations like tight deadlines or difficult clients. Practising your responses will help you feel more confident and articulate during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, company culture, or opportunities for professional development. This shows your enthusiasm for the role and helps you assess if the company is the right fit for you.
