At a Glance
- Tasks: Manage office administration and support the management team with client-facing duties.
- Company: Join a dynamic team in the Facilities Management sector.
- Benefits: On-site parking, excellent transport links, and opportunities for career progression.
- Other info: Self-management and good communication skills are key to success in this role.
- Why this job: Perfect stepping stone into management for proactive individuals looking to grow.
- Qualifications: Strong Microsoft Office skills; ideal for graduates or those moving from admin roles.
The predicted salary is between 30000 - 40000 € per year.
We are currently recruiting for an Office Administration Manager to work as part of a small team, supporting the Operations Manager and General Manager. The role will be responsible for the management of administration within the office and picking up some operational client‐facing duties. The role is site‐based with parking available on site, and excellent public transport connections in the DE22 area of Derby.
This is a great step for someone moving forward from an Administration role into operations, a fantastic stepping stone into management. The role is also open to graduates with strong Microsoft Office skills who are interested in working in the FM sector.
This role requires a lot of self‐management and is suited to someone who is very proactive and driven with good communication skills, and who will take ownership of the workload.
Responsibilities:- Managing incoming and outgoing communications and assisting with the diaries of the management team.
- Taking minutes at team meetings with accuracy.
- Compiling and delivering high‐level reports for the board.
- Managing all office records and filing systems, both electronic and paper‐based.
- Organising and coordinating all meetings required to advance the project, including internal meetings, subcontractor meetings, and client committees.
- Undertaking site reviews.
- Diary management for the General Manager.
- Supporting the delivery of the project agreement by maintaining finance and contract documents, including assisting with legal claims and ensuring correct procedures are adhered to.
- Running health and safety reports.
- Strong note‐taking skills – accurate and quick.
- Short‐hand is desirable but not essential.
- Strong report‐writing skills.
- Excellent written and presentational skills, including computer literacy with Microsoft Office, PDF Manager, and ideally SharePoint (desirable).
- Ability to work to deadlines and prioritise accordingly.
- Attention to detail and an orderly way of working.
Office Administration Manager employer: kpm media ltd
As an Office Administration Manager with us, you'll thrive in a supportive and dynamic work environment that values proactive communication and self-management. Our location in the DE22 area of Derby offers excellent public transport links and on-site parking, making your commute hassle-free. We prioritise employee growth, providing a fantastic stepping stone into management roles within the FM sector, alongside opportunities for professional development and a collaborative team culture.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administration Manager
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will boost your confidence and help you articulate your experiences effectively during the real deal.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can leave a lasting impression and keep you on their radar. Plus, it shows your enthusiasm for the role and appreciation for their time.
We think you need these skills to ace Office Administration Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administration Manager role. Highlight your relevant experience, especially in administration and operations, and don’t forget to showcase your Microsoft Office skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your proactive nature and how your communication skills will benefit our team.
Showcase Your Attention to Detail:Since this role requires a lot of accuracy, make sure your application is free from typos and errors. A well-organised application reflects your attention to detail, which is crucial for this position.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important updates!
How to prepare for a job interview at kpm media ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Office Administration Manager. Familiarise yourself with tasks like diary management, report writing, and communication handling. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Microsoft Office Skills
Since strong Microsoft Office skills are a must for this position, be prepared to discuss your experience with these tools. Bring examples of reports you've created or presentations you've delivered. If you have any experience with SharePoint, make sure to highlight that too!
✨Demonstrate Proactivity and Ownership
This role requires someone who is proactive and takes ownership of their workload. Think of examples from your past experiences where you took initiative or solved problems independently. Sharing these stories will illustrate that you’re the right fit for a self-managed environment.
✨Practice Your Note-Taking and Communication Skills
Given the importance of accurate note-taking and effective communication in this role, consider practising these skills before your interview. You might even want to take notes during the interview itself to show your attentiveness. This will also help you feel more comfortable discussing your note-taking abilities.
