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- Tasks: Support a major project by managing documentation and assisting site engineers across the UK.
- Company: Join a leading firm working on exciting government projects.
- Benefits: Gain valuable experience, develop your skills, and work in a dynamic environment.
- Other info: Great opportunity for career growth and hands-on experience in project administration.
- Why this job: Be part of a team making a real difference in security system upgrades.
- Qualifications: Organised, motivated, and a team player with good IT and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Our largest client is now looking to mobilise a new team onto one of their biggest portfolio projects. This role will be working across the UK on multiple government buildings overseeing the entirety of the works. The operation will be renewing and replacing current security systems. Reporting directly to the Lead Project Manager, you will assist with the administrative support to ensure all related documentation is issued, returned, checked, and updated in the relevant health and safety file for handover at the end of the project.
Responsibilities:
- Issue related documentation
- Print off monthly reports
- Recording of jobs
- Raising/Approval of purchase orders/invoices and uplifts, printing off approve to pay schedules for PM review
- Provide support to site engineers
- Obtain quotes from suppliers
- Collate & type engineers reports & commissioning sheets
- Issuing health & safety documents and certificates to clients when required
- Log non-conformities when required
- Upkeep of tender/project tracker
- Type equipment schedules/work programmes
- Managing diaries
- Maintain Project Database
- Updating drawing register/Issue Request Drawings
- Download Asbestos registers for each site when required
- Take and type minutes at meetings
- Creating sub con order templates
Key Qualifications & Personality Traits:
- Well organised
- Motivated
- Team player willing to work with others
- Good IT & communication skills essential
- Polite telephone manner
- Experience with customer service would be beneficial
Project Administrator in Newcastle upon Tyne employer: kpm media ltd
Contact Detail:
kpm media ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Project Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their work on government buildings and security systems. This will show that you're genuinely interested and ready to contribute from day one.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Project Administrator in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the Project Administrator role. We want to see how your skills align with the responsibilities, like managing documentation and supporting site engineers.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and any experience you have with health and safety documentation.
Show Off Your IT Skills: Since good IT skills are essential for this position, don’t forget to mention any software or tools you’re familiar with. We love seeing candidates who can hit the ground running with our project databases and reporting systems.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at kpm media ltd
✨Know Your Project Inside Out
Before the interview, make sure you understand the specifics of the project you'll be working on. Research the client and their previous projects, especially in the context of government buildings and security systems. This will show your potential employer that you're genuinely interested and prepared.
✨Showcase Your Organisational Skills
As a Project Administrator, being organised is key. Prepare examples from your past experiences where you've successfully managed documentation or supported a team. Bring along any relevant reports or documents that demonstrate your ability to keep things in order.
✨Communicate Clearly and Confidently
Good communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. During the interview, ensure you listen carefully to questions and respond thoughtfully, showcasing your polite telephone manner and customer service experience.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare insightful questions about the project, team dynamics, and expectations. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values and work style.