Executive and Personal Assistant in Bryn

KPI Recruiting are currently looking for an experienced and highly organised Executive And Personal Assistant to support the Managing Director of a well-established housing group based in Wigan. This is a fantastic opportunity for an experienced Executive Assistant, Personal Assistant or Senior Administrator who has previously provided support at senior or board level and is confident working in a fast-paced, professional environment.

The successful candidate will work closely with the Managing Director, Directors, Board members and key stakeholders, providing high-level administrative and organisational support across the business.

Key Responsibilities

• Manage and coordinate the Managing Director’s diary, including internal and external meetings, professional engagements and appointments.
• Liaise with Directors, Board members and key stakeholders to ensure effective use of the Managing Director’s time.
• Provide high-quality day-to-day administrative and executive support to the Managing Director and wider team.
• Prepare briefing packs, meeting papers, spreadsheets and other documentation for senior-level meetings.
• Prepare and format professional presentations for Board, Executive and other senior meetings.
• Coordinate and follow up contributions to ensure meetings are fully prepared and actions are completed.
• Maintain effective electronic and physical filing systems, ensuring documents are accurate, organised and easily accessible.
• Coordinate travel, accommodation and associated arrangements for the Managing Director.
• Act as a key point of contact for enquiries directed to the Managing Director, responding or redirecting as appropriate.
• Monitor and manage the Managing Director’s mailbox, identifying and prioritising correspondence and matters requiring attention.
• Prepare meeting agendas, take and distribute minutes, maintain action logs and manage forward agendas.
• Work collaboratively with multidisciplinary project teams and external delivery partners.
• Coordinate and manage assigned projects through to completion.
• Organise meetings, events and other activities on behalf of the Managing Director.
• Maintain a high level of confidentiality and discretion when handling commercially sensitive, employee, Board and stakeholder information.
• Build strong working relationships across the business and with external stakeholders.
• Provide general administrative support to the wider team and assist with ad-hoc duties as required.

Skills & Experience

• Proven experience as an Executive Assistant, Personal Assistant or in a similar senior administrative role.
• Previous experience providing support at senior management or board level is highly desirable.
• Experience within construction, property, housing, legal, finance or a professional services environment would be advantageous.
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent diary and calendar management skills.
• Confident using Microsoft Office, including Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Experience preparing meeting papers, presentations and reports.
• Strong meeting coordination and minute-taking skills.
• Experience arranging travel and accommodation.
• Ability to manage confidential and commercially sensitive information with discretion.
• Strong stakeholder management and relationship-building skills.
• Ability to work independently and use initiative.
• Excellent time-management and problem-solving skills.
• Flexible approach with the ability to manage changing priorities in a fast-paced environment.

Package & Benefits

• Permanent position.
• Monday – Friday.
• 8:00am – 4:00pm.
• Salary up to £40,000.
• Based in Wigan.
• Company pension.
• Company events.
• Employee discount.
• Discounted or free food.
• Enhanced maternity leave.
• Enhanced paternity leave.
• On-site parking.
• Opportunity to work closely with senior leadership within an established housing group.