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- Tasks: Support a busy production team with admin tasks and manage communications.
- Company: Join a dynamic company in the construction and manufacturing sector.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Why this job: Be part of a fast-paced team and make a real difference in production.
- Qualifications: Strong admin skills and ability to work under pressure.
- Other info: Great opportunity for career development in a vibrant workplace.
The predicted salary is between 22000 - 30000 £ per year.
Our client is currently seeking an experienced Production Office Coordinator to join a busy and fast-paced production environment on an 18-month fixed-term contract to cover maternity leave. This role would suit someone from a construction, manufacturing, or similar background, with previous experience preparing quotations and strong administrative and coordination skills.
Responsibilities
- Provide clerical and administrative support to the Production Office team
- Manage email correspondence across multiple inboxes
- Manage despatch orders and order processing
- Update the Production Planner, 52-week planner, and Paint Line planner
- Maintain accurate paper and computerised records in line with company procedures and Data Protection requirements
- Use Sage to amend operation tasks and book in completed orders
- Use Sage to carry out stock transfers
- Use Sage to generate purchase orders
- Provide excellent customer service at all times
- Ensure all calls are answered in line with the company "3 ring policy"
- Manage communication with site teams, visitors, and other offices
- Maintain spreadsheets to a high standard
- Carry out general clerical duties
- Manage Supertech order processing and customer deliveries
- Liaise with procurement and logistics to ensure customer delivery deadlines are met
- Act as Non-Conformance Champion
- Adhere to all company policies and procedures
Experience & Skills Required
- Previous administrative experience in an office-based environment
- Strong organisational and time management skills
- IT literate with Microsoft Word, Excel, Outlook, and Sage
- Excellent communication skills (telephone and face-to-face)
- Able to work independently within a multi-functional team
- Ability to work under pressure, prioritise workloads, and meet deadlines
- Confident dealing with customer queries and challenging telephone calls
- Experience within construction or manufacturing is desirable but not essential
- Strong attention to detail and high standards of accuracy
- Ability to build strong working relationships with internal and external stakeholders
Personal Attributes
- Professional, confident, and well-presented
- Polite, friendly, and customer-focused
- Proactive, flexible, and willing to learn
- Positive attitude and enjoys being part of a team
- Comfortable working in a busy, fast-paced environment
How to apply
If you are interested in this position please apply directly or email your CV over to MariaP@kpir.co.uk. You can also call Maria on 01270589943.
Production Office Coordinator in Southport employer: KPI Recruiting Ltd
Contact Detail:
KPI Recruiting Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Production Office Coordinator in Southport
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. Practice common interview questions so you can showcase your skills confidently.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance! We want to see your application directly, and it helps us keep track of all the amazing talent out there.
We think you need these skills to ace Production Office Coordinator in Southport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative and coordination skills, especially if you've worked in a similar environment before.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Production Office Coordinator role. Share specific examples of how you've managed multiple tasks or provided excellent customer service in the past.
Show Off Your IT Skills: Since the role requires proficiency in Microsoft Office and Sage, mention any relevant experience you have with these tools. If you've used them in previous jobs, let us know how you utilised them effectively.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at KPI Recruiting Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Production Office Coordinator. Familiarise yourself with tasks like managing email correspondence, updating planners, and using Sage. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised workloads and met deadlines, especially in a fast-paced environment.
✨Brush Up on Your IT Skills
As the job mentions the need for proficiency in Microsoft Word, Excel, Outlook, and Sage, it’s a good idea to refresh your skills in these applications. Consider preparing a few scenarios where you used these tools effectively, as this will highlight your technical competence during the interview.
✨Prepare for Customer Interaction Questions
Given the emphasis on excellent customer service, think about times when you dealt with challenging customer queries. Prepare to share how you handled those situations while maintaining professionalism and a positive attitude, as this will showcase your ability to build strong relationships.
