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For Companies At a Glance
- Tasks: Support a busy production team with admin tasks and manage communications.
- Company: Join a dynamic company in the construction and manufacturing sector.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Why this job: Be part of a fast-paced team and make a real impact on production processes.
- Qualifications: Previous admin experience and strong organisational skills are essential.
- Other info: Great opportunity for career development in a vibrant workplace.
The predicted salary is between 23400 - 28600 £ per year.
Location: Newcastle-under-Lyme, Staffordshire (On-site)
Hours: Monday to Friday, 8:30am - 5:00pm (45-minute lunch)
Salary: £26,000 per annum
The role
Our client is currently seeking an experienced Production Office Coordinator to join a busy and fast-paced production environment on an 18-month fixed-term contract to cover maternity leave. This role would suit someone from a construction, manufacturing, or similar background, with previous experience preparing quotations and strong administrative and coordination skills.
Responsibilities
- Provide clerical and administrative support to the Production Office team
- Manage email correspondence across multiple inboxes
- Manage despatch orders and order processing
- Update the Production Planner, 52-week planner, and Paint Line planner
- Maintain accurate paper and computerised records in line with company procedures and Data Protection requirements
- Use Sage to amend operation tasks and book in completed orders
- Use Sage to carry out stock transfers
- Use Sage to generate purchase orders
- Provide excellent customer service at all times
- Ensure all calls are answered in line with the company '3 ring policy'
- Manage communication with site teams, visitors, and other offices
- Maintain spreadsheets to a high standard
- Carry out general clerical duties
- Manage Supertech order processing and customer deliveries
- Liaise with procurement and logistics to ensure customer delivery deadlines are met
- Act as Non-Conformance Champion
- Adhere to all company policies and procedures
Experience & Skills Required
- Previous administrative experience in an office-based environment
- Strong organisational and time management skills
- IT literate with Microsoft Word, Excel, Outlook, and Sage
- Excellent communication skills (telephone and face-to-face)
- Able to work independently within a multi-functional team
- Ability to work under pressure, prioritise workloads, and meet deadlines
- Confident dealing with customer queries and challenging telephone calls
- Experience within construction or manufacturing is desirable but not essential
- Strong attention to detail and high standards of accuracy
- Ability to build strong working relationships with internal and external stakeholders
Personal Attributes
- Professional, confident, and well-presented
- Polite, friendly, and customer-focused
- Proactive, flexible, and willing to learn
- Positive attitude and enjoys being part of a team
- Comfortable working in a busy, fast-paced environment
How to apply
If you are interested in this position please apply directly or email your CV over to MariaP@kpir.co.uk. You can also call Maria on 01270589943.
Production Office Coordinator employer: KPI Recruiting Ltd
Contact Detail:
KPI Recruiting Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Production Office Coordinator
✨Tip Number 1
Get to know the company before you apply! Research their values, culture, and recent projects. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. A friendly chat can give you insider info and might even lead to a referral, which can boost your chances of landing that Production Office Coordinator role.
✨Tip Number 3
Prepare for the interview by practising common questions related to administrative roles. Think about how your experience aligns with their needs, especially in managing correspondence and using software like Sage.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Production Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Production Office Coordinator role. Highlight your administrative experience and any relevant skills, like managing correspondence or using Sage. We want to see how your background fits with what we're looking for!
Show Off Your Skills: In your application, don’t just list your skills—show us how you've used them! Whether it’s managing multiple inboxes or maintaining spreadsheets, give us examples that demonstrate your organisational prowess and attention to detail.
Be Personable: Remember, we’re looking for someone who can build strong relationships. Use a friendly tone in your cover letter and let your personality shine through. We love a proactive attitude and a positive vibe!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at KPI Recruiting Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Production Office Coordinator. Familiarise yourself with tasks like managing email correspondence, updating planners, and using Sage. This will help you speak confidently about how your skills align with the job.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised workloads and met deadlines in a busy environment.
✨Brush Up on Your IT Skills
As the job mentions the need for proficiency in Microsoft Word, Excel, Outlook, and Sage, it’s a good idea to review these tools before your interview. You might be asked about your experience with them, so having specific examples of how you've used these applications will give you an edge.
✨Demonstrate Your Customer Service Skills
This position emphasises excellent customer service, so think of situations where you’ve handled customer queries or challenging calls. Prepare to share how you maintained professionalism and a positive attitude, even under pressure, to show you’re the right fit for their team.
