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- Tasks: Support our team with scheduling, logistics, and administrative tasks to ensure smooth operations.
- Company: Join Kaplan, a global leader in education and assessments.
- Benefits: Enjoy competitive salary, hybrid working, and generous leave options.
- Other info: Great career progression opportunities in a supportive environment.
- Why this job: Be part of a mission-driven company that values diversity and empowers growth.
- Qualifications: Strong organisational skills and proficiency in digital tools are essential.
The predicted salary is between 28860 - 30000 £ per year.
Location: Hybrid working - home and our office in Islington
Working pattern: Full Time, 37.5 hours per week
Contract Type: 1 Year Fixed Term Contract
Number of roles: 1
Grade: K2
Salary: £28,860 - £30,000 per annum
We are looking for a Scheduling and Capacity Administrator to join our team.
Role summary
As the Scheduling and Capacity Administrator, you'll be key to ensuring our team has the right administrative and operations support. You'll focus on supplier liaison and logistics, set up of purchase order requirements from Vendor creation to supplying purchase orders, assessment venue set up and catering arrangements, staff arrangements and general administrative duties such as mailbox support. You'll also play an important part in supporting the smooth operation of our assessment delivery.
What you’ll bring to the role
- Proficiency in Digital Tools: Demonstrable proficiency with core digital productivity suites (e.g., Google Workspace) and the ability to quickly learn new software and platforms.
- Curiosity and Adaptability: A genuine curiosity for and willingness to explore new technologies, particularly in the areas of AI and automation.
- Administrative Skills: Strong administrative skills and meticulous attention to detail.
- Problem-Solving: A proactive approach to identifying and solving administrative problems.
What we do
Kaplan is a provider of world-leading professional assessments. In 2018, we were appointed as the independent assessment organisation for the new Solicitors Qualifying Examination (SQE), which we then launched in 2021. This exam is now the sole route to qualifying as a Solicitor of England and Wales and will ultimately be taken by upwards of 13,000 candidates per year.
What we believe in
Our goal is for Kaplan to be a great place to work where everybody can succeed, so we truly live and breathe our values: act with integrity, grow knowledge, empower & support, create opportunity, drive results together.
Kaplan is a global organisation whose mission is rooted in providing equal access to education and opportunities for advancement to people of all backgrounds. We believe diversity, equity and inclusion - of culture, experiences, perspectives - are paramount to creating success and opportunity in an ever-changing world.
What we offer
- 28 days annual leave + option to purchase more
- Season ticket loan and cycle to work scheme
- Big discounts on Kaplan courses for you and your family
- Private medical, income protection, and life insurance
- 24/7 confidential helpline providing counselling and other support services
- Company pension contributions
- Maternity, Adoption, Shared Parental and Paternity/Partner pay which is well above statutory levels
How to apply
To apply for this role please submit a CV along with a Cover Letter detailing how you meet the requirements of the role no later than 11pm on Friday 8th May 2026. Note, we recommend that you apply at the earliest as we reserve the right to close the role before the closing date if we have gathered a suitable shortlist.
Disability Confident Scheme
As a Disability Confident employer, we are committed to interviewing applicants with disabilities who meet the minimum criteria for the role as per the job description and any screening or testing stages.
Scheduling and Capacity Administrator in London employer: KP UK
Contact Detail:
KP UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Scheduling and Capacity Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working at Kaplan. A friendly chat can give you insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by researching common questions for administrative roles. Think about how your skills match what they’re looking for, especially around organisation and problem-solving.
✨Tip Number 3
Show off your digital skills! Be ready to discuss your experience with tools like Google Workspace and any new tech you’ve explored. They want someone who’s adaptable and curious.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace Scheduling and Capacity Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Scheduling and Capacity Administrator role. Highlight your organisational skills and any experience with digital tools, as these are key for us.
Craft a Compelling Cover Letter: Your cover letter should tell us why you're the perfect fit for this role. Share specific examples of how you've tackled administrative challenges in the past and how you can contribute to our team.
Show Your Curiosity: We love candidates who are curious and adaptable! Mention any experiences where you've explored new technologies or improved processes, especially in areas like AI and automation.
Apply Early!: Don’t wait until the last minute to submit your application. We recommend applying as soon as possible since we might close the role early if we find the right candidate. Head over to our website to get started!
How to prepare for a job interview at KP UK
✨Know Your Role
Before the interview, make sure you thoroughly understand the responsibilities of a Scheduling and Capacity Administrator. Familiarise yourself with tasks like supplier liaison, logistics, and administrative duties. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and ensure everything runs smoothly, as this will highlight your suitability for the position.
✨Be Tech-Savvy
Proficiency in digital tools is key for this role. Brush up on your skills with Google Workspace and any other relevant software. If you have experience with AI or automation tools, be sure to mention it during the interview, as it shows your curiosity and adaptability.
✨Problem-Solving Mindset
Prepare to discuss specific challenges you've faced in previous roles and how you approached solving them. This will showcase your proactive attitude and problem-solving skills, which are essential for ensuring operational efficiency in the role of Scheduling and Capacity Administrator.