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- Tasks: Manage day-to-day operations across multiple offices and ensure compliance with health and safety standards.
- Company: Join KP Law, a leading litigation boutique with a focus on collective redress.
- Benefits: Enjoy a competitive salary, flexible hours, and a supportive work environment.
- Why this job: Be part of a dynamic team making a real impact in the legal sector.
- Qualifications: Experience in facilities management and strong organisational skills required.
- Other info: Embrace a culture of diversity, inclusion, and professional growth.
The predicted salary is between 24000 - 36000 £ per year.
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Talent Acquisition Manager at KP Law | Legal Talent Specialist
Please note this is a part time position 20-25 hours per week
The Firm
Established in 2020, KP Law (previously Keller Postman) is a specialist litigation boutique, focussing on collective redress.
The firm has over 100 employees across offices in London, Manchester, Birmingham, and Liverpool, representing over 250,000 individual clients across a range of cases in areas such as product liability, competition, worker rights, data breach and privacy and financial services.
The firm’s ethos is to combine the best legal talent with a strong operational and technological platform to enable its clients to pursue cases that could not otherwise be brought against large corporates as a result of their wrongdoing. Uniquely, KP Law is owned and fully financed by a recognised UK litigation funder (Legatus Holdings). All of its cases are for claimants and carried out under contingent fee agreements at no cost or risk to its clients.
KP Law was ranked Tier 1 for Group Litigation: Claimant in The Legal 500 UK Guide 2024. This follows our success in 2023 where we received a commendation for ‘Litigation Boutique Firm of the Year’ at The Lawyer Awards 2023 and won the Race Equality Initiative of the Year at the 2023 Women & Diversity in Law Awards.
The Role
Role Responsibilities
The Facilities Manager will be responsible for the effective day-to-day management of all four offices, leading on compliance, supplier management, ESG initiatives, and employee experience.
Key Responsibilities:
Facilities & Compliance
- Oversee the day-to-day operations of all firm offices.
- Ensure compliance with UK health & safety law, fire safety, environmental standards, and landlord/lease obligations.
- Lead on business continuity planning and test security protocols regularly.
- Lead space planning, hybrid working adaptations, and office moves/fit-outs.
- Deliver sustainability and environmental improvements, including energy efficiency and waste reduction.
- Support employee wellbeing through ergonomic (DSE) assessments for office and home working setups.
- Manage facilities suppliers, contracts, and associated budgets.
- Drive value through supplier relationships while ensuring quality of service.
- Partner with IT and HR to ensure offices support productivity and wellbeing.
- Contribute to planning and execution of company-wide events, including annual employee and legal conferences.
- Support Employee Resource Groups by enabling engaging office-based initiatives.
- Oversee office provisions (including refreshments and supplies).
ESG & CSR
- Work closely with the CSR team to deliver ESG workplace initiatives.
- Champion accessibility, inclusivity, and sustainability in workplace practices.
Person Specification
- Proven track record in facilities management across multiple sites, ideally within professional services.
- Strong knowledge of UK health & safety legislation, fire safety, and environmental standards.
- Experience managing budgets, suppliers, and service contracts.
- Demonstrated ability to lead workplace projects (e.g. office moves, refurbishments).
- Strong organisational and problem-solving skills with the ability to manage competing priorities.
- Excellent communication and stakeholder management skills.
- A collaborative approach with the ability to influence and partner across functions.
- IOSH or NEBOSH qualification (or equivalent).
- Experience embedding sustainability and ESG practices in the workplace.
- Knowledge of hybrid working and office design trends.
- Strong event coordination experience within a corporate environment.
Our approach to our people is underpinned by our commitment to equity, diversity, inclusion and well-being. Our ambition is to build a richly diverse workforce made up of the best talent in our industry. With a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.
This means that everyone who either applies to or works for KP Law is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation, or religious beliefs.
Our Values
At KP Law, we pride ourselves on being a values-led law firm. Our Values:
Excellence in Everything
- We deliver high-quality work, ensuring accuracy, and attention to detail in everything we do.
- We seek continuing competence by embracing feedback, learning from our experiences and that of others, and developing our expertise.
- We hold ourselves and each other to account for upholding the highest professional standards, ensuring our clients receive exceptional service.
Together We Achieve More
- We collaborate openly, valuing and respecting diverse perspectives to achieve the best results.
- We support and trust one another, fostering an inclusive environment where everyone can contribute and thrive.
- We recognise that success is a team effort, sharing knowledge and celebrating each other’s achievements.
There’s Always a Way
- We approach challenges with a positive and proactive mindset, exploring creative and practical solutions.
- We take ownership of problems, staying committed and resilient until we achieve the best outcome.
- We embrace change and adaptability, seeing obstacles as opportunities to improve and innovate.
- We strive to offer a rounded benefits package, that employees value, no matter what stage of their career they are in. Current benefits include:
- Annual discretionary bonus scheme
- Company contributory pension scheme
- Life assurance
- Enhanced family friendly polices
- Employee Assistance Programme
- Subsidised gym membership
- Cycle to Work scheme
Seniority level
- Mid-Senior level
Employment type
- Part-time
Job function
- Legal
- Industries
- Legal Services
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Office Manager employer: KP Law
Contact Detail:
KP Law Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get social! Follow KP Law on LinkedIn and engage with their posts. Commenting on their updates can help you get noticed by the hiring team and show your genuine interest in the firm.
✨Tip Number 3
Prepare for the interview by researching KP Law's values and recent achievements. Tailor your responses to reflect how your skills align with their commitment to excellence and inclusivity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at KP Law.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Office Manager role. Highlight your experience in facilities management and compliance, as well as any relevant qualifications like IOSH or NEBOSH. We want to see how you fit into our values and culture!
Showcase Your Skills: Don’t just list your responsibilities; showcase your achievements! Use specific examples that demonstrate your problem-solving skills and ability to manage multiple priorities. We love seeing how you've made a positive impact in previous roles.
Be Authentic: Let your personality shine through in your application. We value diversity and want to know what makes you unique. Share your passion for sustainability and employee wellbeing, as these are key aspects of our ethos at KP Law.
Apply Through Our Website: For the best chance of success, apply directly through our website. This ensures your application gets to the right people quickly. Plus, it shows us you're keen on joining our team at KP Law!
How to prepare for a job interview at KP Law
✨Know Your Stuff
Before the interview, make sure you thoroughly understand KP Law's ethos and values. Familiarise yourself with their focus on collective redress and how they operate as a litigation boutique. This will help you align your answers with their mission and demonstrate your genuine interest in the role.
✨Showcase Your Experience
Prepare specific examples from your past experience that highlight your skills in facilities management, compliance, and supplier management. Be ready to discuss how you've successfully led projects or initiatives, especially those related to sustainability and employee wellbeing, as these are key aspects of the role.
✨Ask Smart Questions
Come prepared with insightful questions about the firm's approach to ESG initiatives and how they support employee wellbeing. This not only shows your interest but also gives you a chance to assess if the firm’s culture aligns with your values.
✨Demonstrate Team Spirit
KP Law values collaboration and teamwork, so be sure to highlight your ability to work well with others. Share examples of how you've partnered with different departments or stakeholders to achieve common goals, showcasing your collaborative approach.
