Office Administrator

The Firm Established in 2020, KP Law (previously Keller Postman) is a specialist litigation boutique, focussing on collective redress. The firm has over 100 employees across offices in London, Manchester, Birmingham, and Liverpool, representing over 250,000 individual clients across a range of cases in areas such as product liability, competition, worker rights, data breach and privacy and financial services. The firm’s ethos is to combine the best legal talent with a strong operational and technological platform to enable its clients to pursue cases that could not otherwise be brought against large corporates as a result of their wrongdoing. Uniquely, KP Law is owned and fully financed by a recognised UK litigation funder (Legatus Holdings). All of its cases are for claimants and carried out under contingent fee agreements at no cost or risk to its clients.

The Role The Administrator provides essential support across the organisation by maintaining accurate records, supporting compliance, coordinating communication, and ensuring efficient daily operations across the organisation.

• Maintain organised and accurate office filing systems, including physical and digital case documentation.
• Prepare, format, and proofread legal documents, correspondence, and reports in line with firm standards.
• Monitor shared inboxes, distribute communications, and ensure timely follow up on actions required.
• Support diary management, meeting scheduling, and room bookings for legal and operational teams.
• Handle confidential case information in accordance with GDPR and the firm's data protection policies.
• Support legal teams with compiling case bundles, evidence files, and archiving materials.
• Ensure legal documentation, policies, and procedural materials are correctly stored and accessible.
• Assist with periodic audits, risk assessments, and compliance checks across the department.

Person Specification Previous administrative experience in a professional environment, ideally within a legal, compliance, or regulated setting.

• Strong organisational skills with the ability to prioritise tasks and manage competing deadlines.
• Excellent verbal and written communication skills, with strong attention to detail and accuracy.
• Competent IT skills, including proficiency in MS Office (Word, Excel, Outlook) and experience using case/document management systems.
• Ability to handle sensitive and confidential information in line with GDPR and firm policies.
• Experience managing diaries, booking meetings, and coordinating schedules.
• Proven ability to maintain filing systems and manage large volumes of documents.

Equal Opportunities Our approach to our people is underpinned by our commitment to equity, diversity, inclusion and well-being. Our ambition is to build a richly diverse workforce made up of the best talent in our industry. With a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues. This means that everyone who either applies to or works for KP Law is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation, or religious beliefs.

Our Values At KP Law, we pride ourselves on being a values-led law firm. Our Values:

• Excellence in Everything We deliver high-quality work, ensuring accuracy, and attention to detail in everything we do. We seek continuing competence by embracing feedback, learning from our experiences and that of others, and developing our expertise. We hold ourselves and each other to account for upholding the highest professional standards, ensuring our clients receive exceptional service.
• Together We Achieve More We collaborate openly, valuing and respecting diverse perspectives to achieve the best results. We support and trust one another, fostering an inclusive environment where everyone can contribute and thrive. We recognise that success is a team effort, sharing knowledge and celebrating each other’s achievements.
• There’s Always a Way We approach challenges with a positive and proactive mindset, exploring creative and practical solutions. We take ownership of problems, staying committed and resilient until we achieve the best outcome. We embrace change and adaptability, seeing obstacles as opportunities to improve and innovate.

Our Benefits We strive to offer a rounded benefits package, that employees value, no matter what stage of their career they are in. Current benefits include:

• Annual discretionary bonus scheme
• Company contributory pension scheme
• Hybrid working
• Life assurance
• Cash-back healthcare scheme
• Enhanced family friendly policies
• Employee Assistance Programme
• Subsidised gym membership
• Cycle to Work scheme
• Staff referral scheme