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For Companies At a Glance
- Tasks: Support daily operations by managing records, communications, and legal documentation.
- Company: Join KP Law, a leading litigation boutique with a focus on collective redress.
- Benefits: Enjoy hybrid working, competitive bonuses, and a supportive workplace culture.
- Why this job: Be part of a dynamic team making a real difference in clients' lives.
- Qualifications: Previous admin experience, strong organisational skills, and attention to detail required.
- Other info: Embrace a diverse and inclusive environment with excellent career growth opportunities.
The predicted salary is between 30000 - 42000 £ per year.
The Firm
Established in 2020, KP Law (previously Keller Postman) is a specialist litigation boutique, focussing on collective redress. The firm has over 100 employees across offices in London, Manchester, Birmingham, and Liverpool, representing over 250,000 individual clients across a range of cases in areas such as product liability, competition, worker rights, data breach and privacy, and financial services. The firm’s ethos is to combine the best legal talent with a strong operational and technological platform to enable its clients to pursue cases that could not otherwise be brought against large corporates as a result of their wrongdoing. Uniquely, KP Law is owned and fully financed by a recognised UK litigation funder (Legatus Holdings). All of its cases are for claimants and carried out under contingent fee agreements at no cost or risk to its clients. KP Law was ranked Tier 1 for Group Litigation: Claimant in The Legal 500 UK Guide 2024. This follows our success in 2023 where we received a commendation for ‘Litigation Boutique Firm of the Year’ at The Lawyer Awards 2023 and won the Race Equality Initiative of the Year at the 2023 Women & Diversity in Law Awards.
The Role
- Maintain organised and accurate office filing systems, including physical and digital case documentation.
- Prepare, format, and proofread legal documents, correspondence, and reports in line with firm standards.
- Monitor shared inboxes, distribute communications, and ensure timely follow up on actions required.
- Support diary management, meeting scheduling, and room bookings for legal and operational teams.
- Handle confidential case information in accordance with GDPR and the firm's data protection policies.
- Support legal teams with compiling case bundles, evidence files, and archiving materials.
- Ensure legal documentation, policies, and procedural materials are correctly stored and accessible.
- Assist with periodic audits, risk assessments, and compliance checks across the department.
Person Specification:
- Previous administrative experience in a professional environment, ideally within a legal, compliance, or regulated setting.
- Strong organisational skills with the ability to prioritise tasks and manage competing deadlines.
- Excellent verbal and written communication skills, with strong attention to detail and accuracy.
- Competent IT skills, including proficiency in MS Office (Word, Excel, Outlook) and experience using case/document management systems.
- Ability to handle sensitive and confidential information in line with GDPR and firm policies.
- Experience managing diaries, booking meetings, and coordinating schedules.
- Proven ability to maintain filing systems and manage large volumes of documents.
Equal Opportunities
Our approach to our people is underpinned by our commitment to equity, diversity, inclusion and well-being. Our ambition is to build a richly diverse workforce made up of the best talent in our industry. With a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues. This means that everyone who either applies to or works for KP Law is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation, or religious beliefs.
Our Values
At KP Law, we pride ourselves on being a values-led law firm. Our Values:
- Excellence in Everything
- We deliver high-quality work, ensuring accuracy, and attention to detail in everything we do.
- We seek continuing competence by embracing feedback, learning from our experiences and that of others, and developing our expertise.
- We hold ourselves and each other to account for upholding the highest professional standards, ensuring our clients receive exceptional service.
- Together We Achieve More
- We collaborate openly, valuing and respecting diverse perspectives to achieve the best results.
- We support and trust one another, fostering an inclusive environment where everyone can contribute and thrive.
- We recognise that success is a team effort, sharing knowledge and celebrating each other’s achievements.
- There’s Always a Way
- We approach challenges with a positive and proactive mindset, exploring creative and practical solutions.
- We take ownership of problems, staying committed and resilient until we achieve the best outcome.
- We embrace change and adaptability, seeing obstacles as opportunities to improve and innovate.
Our Benefits
- Annual discretionary bonus scheme
- Company contributory pension scheme
- Hybrid working
- Life assurance
- Cash-back healthcare scheme
- Enhanced family friendly policies
- Employee Assistance Programme
- Subsidised gym membership
- Cycle to Work scheme
- Staff referral scheme
Office Administrator in Manchester employer: KP Law
Contact Detail:
KP Law Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend industry events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. Make sure you can articulate how your skills align with their needs, especially in areas like organisation and communication, which are key for an Office Administrator.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a chance to reiterate why you’re a great fit for their team.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it shows you’re genuinely interested in being part of our team at KP Law.
We think you need these skills to ace Office Administrator in Manchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Office Administrator role. Highlight your previous administrative experience and how it aligns with KP Law's values and the specific tasks mentioned in the job description.
Show Off Your Skills: Don’t hold back on showcasing your organisational skills and attention to detail. Mention any relevant IT skills, especially with MS Office and document management systems, as these are key for the role.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at KP Law
✨Know Your Stuff
Before the interview, make sure you understand KP Law's ethos and values. Familiarise yourself with their focus on collective redress and how they support clients against large corporates. This will show your genuine interest in the firm and help you align your answers with their mission.
✨Showcase Your Organisational Skills
As an Office Administrator, strong organisational skills are key. Prepare examples from your past experience where you've successfully managed filing systems or coordinated schedules. Be ready to discuss how you prioritise tasks and handle competing deadlines.
✨Communicate Clearly
Excellent verbal and written communication is crucial for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few examples of documents you've proofread or formatted to demonstrate your attention to detail.
✨Be GDPR Savvy
Since handling confidential information is part of the job, brush up on GDPR regulations and the firm's data protection policies. Be prepared to discuss how you ensure compliance in your previous roles, as this will highlight your suitability for the position.