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- Tasks: Ensure smooth office operations and manage compliance with health and safety regulations.
- Company: Join KP Law, a leading litigation boutique making waves in the legal industry.
- Benefits: Enjoy cash-back healthcare, enhanced family policies, and subsidised gym memberships.
- Why this job: Be part of a dynamic team that champions inclusivity and sustainability in the workplace.
- Qualifications: Experience in office management and strong organisational skills are essential.
- Other info: Flexible part-time hours with opportunities for travel and career growth.
The predicted salary is between 24000 - 36000 £ per year.
About the Role
Role to be based in Birmingham. Part-time position, circa 25 hours. Preference would be 5 hours over 5 day week but open to variations of this. Candidates must be able to travel to Liverpool, Manchester and London on a regular basis (anticipate once per month).
The Firm
Established in 2020, KP Law (previously Keller Postman) is a specialist litigation boutique, focusing on collective redress. The firm has over 100 employees across offices in London, Manchester, Birmingham and Liverpool, representing over 250,000 individual clients across a range of cases in areas such as product liability, competition, worker rights, data breach and privacy and financial services. The firm’s ethos is to combine the best legal talent with a strong operational and technological platform to enable its clients to pursue cases that could not otherwise be brought against large corporates as a result of their wrongdoing. Uniquely, KP Law is owned and fully financed by a recognised UK litigation funder (Legatus Holdings). All of its cases are for claimants and carried out under contingent fee agreements at no cost or risk to its clients. KP Law was ranked Tier 1 for Group Litigation: Claimant in The Legal 500 UK Guide 2024. This follows our success in 2023 where we received a commendation for ‘Litigation Boutique Firm of the Year’ at The Lawyer Awards 2023 and won the Race Equality Initiative of the Year at the 2023 Women & Diversity in Law Awards.
Key Responsibilities
- Ensure the smooth day-to-day running of our offices, including but not limited to maintaining compliance with UK health & safety law, fire safety, environmental standards, and landlord/lease obligations.
- Own and manage risk assessments and PAT testing.
- Oversee internal protocols and processes in each office for managing day to day requirements such as post and visitors.
- Act as the main point of contact for relevant third-party suppliers, ensuring all proactive and reactive maintenance is carried out within agreed schedules and service levels.
- Review supplier agreements to ensure best value for money and required level of service.
- Manage DSE assessments for office and home working setups.
- Assist with creating and managing the office/facilities budget across all locations.
- Act as the main point of contact for all employee queries regarding office matters.
- Maintain seating plans and monitor forecasted headcount against occupancy.
- Partner with the IT team and relevant stakeholders to ensure appropriate business continuity plans are in place and regularly tested.
- Support Employee Resource Groups by enabling engaging office-based initiatives.
- Oversee office provisions (including refreshments and supplies).
- Work closely with the CSR team to deliver ESG workplace initiatives.
- Contribute to planning and execution of company-wide events, including annual employee and legal conferences.
- Lead office change projects when required, including refits/refreshes, desk moves or introducing new ways of working such as hot desking.
- Champion accessibility, inclusivity, and sustainability in workplace practices.
Essential Skills & Experience
- Proven track record in office/facilities management ideally within professional services.
- Strong knowledge of UK health & safety legislation, fire safety, and environmental standards.
- Experience managing budgets, suppliers, and service contracts.
- Strong organisational and problem-solving skills with the ability to manage competing priorities.
- Excellent communication and stakeholder management skills.
- A collaborative approach with the ability to influence and partner across functions.
Desirable Skills & Attributes
- Experience of office/facilities management across multiple sites.
- IOSH or NEBOSH qualification (or equivalent).
- Experience embedding sustainability and ESG practices in the workplace.
- Knowledge of hybrid working and office design trends.
- Strong event coordination experience within a corporate environment.
Benefits
- Cash-back healthcare scheme
- Enhanced family friendly policies
- Employee Assistance Programme
- Subsidised gym membership
- Cycle to Work scheme
- Staff referral scheme
Office Manager in Birmingham employer: KP Law
Contact Detail:
KP Law Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Birmingham
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join relevant groups on social media, and don’t be shy to reach out for informational chats. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine in front of the real interviewers.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you’re keen and proactive about joining our awesome team!
We think you need these skills to ace Office Manager in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the Office Manager role. Highlight your background in office management, especially in professional services, and don’t forget to mention any relevant qualifications like IOSH or NEBOSH.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for KP Law. Mention your understanding of UK health & safety legislation and how you can contribute to their ethos of combining legal talent with operational excellence.
Showcase Your Organisational Skills: In both your CV and cover letter, give examples of how you've successfully managed competing priorities and budgets in previous roles. This will demonstrate your strong organisational and problem-solving skills, which are key for this position.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows your enthusiasm for joining our team at KP Law!
How to prepare for a job interview at KP Law
✨Know Your Stuff
Make sure you brush up on UK health & safety legislation, fire safety, and environmental standards. KP Law is looking for someone who can hit the ground running, so being well-versed in these areas will show that you're serious about the role.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed competing priorities in previous roles. Think about specific situations where your strong organisational skills made a difference, especially in office or facilities management.
✨Be Ready to Discuss Budgets
Since managing budgets is a key responsibility, come prepared to discuss your experience with financial management. Have some numbers or examples ready to demonstrate how you've successfully managed budgets and supplier agreements in the past.
✨Engage with Their Values
KP Law champions accessibility, inclusivity, and sustainability. Familiarise yourself with their ethos and think about how you can contribute to these values. Bring ideas to the table during the interview about how you could support their Employee Resource Groups or ESG initiatives.