At a Glance
- Tasks: Manage diaries, travel, and support team communications in a dynamic Private Equity firm.
- Company: Join a successful global Private Equity firm located on the Strand.
- Benefits: Competitive salary, great benefits, and a supportive work environment.
- Other info: Enjoy a vibrant office culture with excellent career growth opportunities.
- Why this job: Expand your skills while making a real impact in a collaborative team.
- Qualifications: 3+ years as an Administrative Assistant in Professional Services required.
The predicted salary is between 45000 - 50000 £ per year.
Please only apply if you have been an Administrative Assistant in Professional Services for 3+ years. This is your opportunity to expand your knowledge and build on the experience you already have as a Team Assistant. Yes, there are the usual bread and butter tasks like diary, travel and expenses, BUT this role has more! Get involved with company communications, get involved with ESG, join a dynamic Private Equity firm on the Strand and grow within the company.
Our client is looking for someone who will be an excellent, collaborative team member in a successful, global Private Equity firm. You must have 3+ years of administrative support experience, including supporting a group and Senior members of a team. The role is varied and they want someone who really loves what they do. You will need to take ownership of your tasks, providing excellent support for your team.
There are 4 other Team Assistants within the London office and they all thoroughly enjoy working there. You will work together and cover all nature of tasks to ensure the smooth running of the office. It's a lovely environment; everyone at the company works together, they work hard and you will be really looked after.
The role:
- Proactive and extensive diary and schedule management; meetings, interviews, conferences and other events.
- Complex travel management, including transport, accommodation and transfers, creating door-to-door itineraries with multiple schedules and time zones in mind.
- Traditional support and administrative duties, including expense processing (SAP, Concur system), meeting and document preparation and any further ad-hoc requests.
- Day-to-day office management duties, when required, supporting the team of assistants within the company with any ad-hoc event planning and management.
- Handle signatures, invoicing and any confidential documents with the utmost discretion, ensuring all critical information remains secure.
- Meeting minutes and distribution.
- New joiner photos; liaising with photographers across all office jurisdictions and uploading them to the company website in a timely manner.
- Take stock of merchandise, maintaining the spreadsheet and ensuring appropriate items are ordered and delivered, as requested.
- Maintain and update templates.
- Undertake market research and collate information in preparation for interviews, conferences and events.
- Support the production of the company’s internal newsletter.
- Draft social media posts and provide additional support around the announcement of new transactions.
- Maintain the team’s tracker system, supporting time management and allocation of tasks.
- Coordinate events and manage all logistics surrounding the Annual ESG Forum, securing the venue, arranging dinners, preparing and coordinating the speakers and attendees to ensure smooth operations and processes, keeping on top of the event budget.
- Support with any recruitment requirements, scheduling calls and coordinating interviews.
- Assist with data collection from the teams, keeping up-to-date mailing lists, sending out emails, keeping track of answers, as well as organising and summarising the collected data.
Package:
Base salary c. £45,000-£50,000 PA (depending on experience and salary history). Great benefits package. This role is in the office 5 days/week. 8:30am - 5.00pm with occasional work outside these hours.
Team Assistant in London employer: Kosmos Recruitment Limited
Join a dynamic Private Equity firm located on the Strand, where collaboration and support are at the heart of our work culture. As a Team Assistant, you will not only manage essential administrative tasks but also engage in exciting projects like ESG initiatives and company communications, all while being part of a supportive team that values your contributions. With a competitive salary and a comprehensive benefits package, this role offers ample opportunities for professional growth in a vibrant and inclusive environment.
Contact Details:
Kosmos Recruitment Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Team Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely excited about joining their dynamic team and contributing to their success.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to administrative tasks and teamwork. We want you to feel confident and ready to showcase your skills and experience!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Team Assistant in London
Some tips for your application 🫡
Show Off Your Experience:Make sure to highlight your 3+ years of experience as an Administrative Assistant in Professional Services. We want to see how you've supported teams and senior members, so don’t hold back on those details!
Tailor Your Application:Take a moment to customise your application for this role. Mention specific tasks from the job description that you’ve excelled at, like diary management or travel coordination. It shows us you’re genuinely interested!
Be Personable:We love a bit of personality! When writing your cover letter, let your enthusiasm shine through. Share why you love being a Team Assistant and how you can contribute to our collaborative environment.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Kosmos Recruitment Limited
✨Know Your Stuff
Make sure you brush up on your administrative skills and experiences. Be ready to discuss specific examples from your 3+ years in professional services, especially around diary management, travel coordination, and expense processing. This will show that you’re not just familiar with the tasks but have a solid grasp of how to excel at them.
✨Show Your Team Spirit
Since this role is all about collaboration, think of ways to demonstrate your teamwork skills. Prepare anecdotes that highlight how you've successfully worked with others in past roles, especially in busy environments. Mention any experience you have in supporting senior members or working alongside other assistants.
✨Get Familiar with ESG
As the role involves getting involved with ESG initiatives, do a bit of research on what that entails within the context of private equity. Being able to discuss your understanding of ESG and how it relates to the company’s goals will set you apart as a candidate who is genuinely interested in contributing to their mission.
✨Prepare for the Unexpected
The job description mentions a variety of tasks, so be ready for anything! Think about potential scenarios that could come up during the interview, like handling last-minute changes or managing multiple priorities. Show that you can think on your feet and adapt to changing situations, which is crucial in a dynamic office environment.
