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- Tasks: Support a Senior Executive with travel, scheduling, and document preparation in a dynamic investment firm.
- Company: Join a global investment firm located in the heart of London.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Why this job: Be part of an exciting growth phase in a well-established firm while making a real impact.
- Qualifications: 7+ years of executive administrative support experience and excellent organisational skills.
- Other info: Enjoy a collaborative atmosphere with a focus on quality work and employee well-being.
The predicted salary is between 42000 - 84000 £ per year.
We have a really fantastic Senior Executive Assistant role within an Investment firm, based on the Strand, London. Our client is looking for someone who will be an excellent, collaborative team member in the London office of a global Investment firm.
You must have 7+ years of executive level administrative support experience, including complex diary and travel across multiple timezones and document preparation and binding. The role is varied and they want someone who really loves what they do. You will need to take ownership of your tasks, provide excellent support for 1 Senior Executive and ad hoc tasks for their team.
There are 2 other Administrative Assistants within the London office and they all thoroughly enjoy working there. It's an exciting time of growth in a really well established firm, a lovely environment, they work hard and you will be really looked after.
Responsibilities:- Extensive international travel coordination across multiple timezones (including car service and detailed agenda preparation), focusing on quality of travel experience as well as cost savings.
- Process travel expense reports through Concur, check requests and corporate credit card statements.
- Complex calendar management and scheduling.
- Answer, screen and take accurate telephone messages.
- Organise meetings including conference room reservation, AV and catering (for internal and external meetings).
- Excellent writing skills to be used in preparation of correspondence and materials, e.g. memos, letters, and emails; editing and proofreading documents; scanning, saving and emailing such documents in readable format.
- PowerPoint presentation and Excel workbook preparation and verification. Docu-sign preparation and Adobe Acrobat fluency.
- Salesforce CRM data entry and update responsibilities.
- Manage all incoming and outgoing correspondence (email and standard mail); experience in the coordination of delivery via Federal Express, UPS, courier, and or the USPS of multiple mailings and shipments is essential.
- Promptly and efficiently screen, respond to and direct inquiries in a professional and polite manner.
- Create and maintain accurate files (computerised/paper/desk) and a neat work area conducive to productivity.
- Backup administrative coverage either as scheduled or on an as needed basis.
- Ad hoc duties as assigned.
Base salary c. £70,000 (depending on experience and salary history). This role is situated full time in the office.
This Job Description is summary in nature, is not inclusive of all duties and responsibilities and is subject to change.
Executive Assistant in London employer: Kosmos Recruitment Limited
Contact Detail:
Kosmos Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your interview skills with a friend or mentor. Get comfortable discussing your experience, especially your executive-level support skills. The more you rehearse, the more confident you'll feel when it’s time to shine!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications this way!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Show Off Your Experience: Make sure to highlight your 7+ years of executive-level administrative support experience. We want to see how you've managed complex diaries and travel across multiple timezones, so don’t hold back on those details!
Tailor Your Application: Take a moment to customise your application for this role. Use the job description as a guide and sprinkle in keywords that match what we’re looking for. It shows us you’ve done your homework and are genuinely interested!
Be Professional Yet Personable: While we appreciate professionalism, we also love a bit of personality! When writing your cover letter or emails, let your enthusiasm shine through. We want to know why you love what you do and how you can contribute to our team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to keep track of your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward!
How to prepare for a job interview at Kosmos Recruitment Limited
✨Know Your Stuff
Make sure you brush up on the company and its operations. Understand the investment firm's culture and values, as well as the specifics of the Executive Assistant role. This will help you tailor your answers and show that you're genuinely interested in the position.
✨Showcase Your Experience
With 7+ years of executive-level support experience, be ready to discuss specific examples of how you've managed complex diaries, coordinated international travel, and prepared documents. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
✨Demonstrate Your Skills
Since the role requires excellent writing and organisational skills, prepare to showcase these during the interview. Bring samples of your work, like presentations or correspondence, and be ready to discuss how you handle tasks like calendar management and expense reporting.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics, the company's growth plans, and what success looks like in this role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
