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- Tasks: Support a Senior Executive with travel, scheduling, and document preparation in a dynamic investment firm.
- Company: Join a well-established investment firm located in the heart of London.
- Benefits: Competitive salary, supportive environment, and opportunities for professional growth.
- Why this job: Be part of an exciting growth phase and make a real impact in a collaborative team.
- Qualifications: 7+ years of executive administrative support experience and excellent organisational skills.
- Other info: Enjoy a vibrant office culture with dedicated colleagues and a focus on quality work.
The predicted salary is between 42000 - 84000 £ per year.
We have a really fantastic Senior Executive Assistant role within an Investment firm, based on the Strand, London. Our client is looking for someone who will be an excellent, collaborative team member in the London office of a global Investment firm. You must have 7+ years of executive level administrative support experience, including complex diary and travel across multiple timezones and document preparation and binding. The role is varied and they want someone who really loves what they do. You will need to take ownership of your tasks, provide excellent support for 1 Senior Executive and ad hoc tasks for their team. There are 2 other Administrative Assistants within the London office and they all thoroughly enjoy working there. It’s an exciting time of growth in a really well established firm, a lovely environment, they work hard and you will be really looked after.
Responsibilities:
- Extensive international travel coordination across multiple timezones (including car service and detailed agenda preparation), focusing on quality of travel experience as well as cost savings.
- Process travel expense reports through Concur, check requests and corporate credit card statements.
- Complex calendar management and scheduling.
- Answer, screen and take accurate telephone messages.
- Organise meetings including conference room reservation, AV and catering (for internal and external meetings).
- Excellent writing skills to be used in preparation of correspondence and materials, e.g. memos, letters, and emails; editing and proofreading documents; scanning, saving and emailing such documents in readable format.
- PowerPoint presentation and Excel workbook preparation and verification.
- Docu-sign preparation and Adobe Acrobat fluency.
- Salesforce CRM data entry and update responsibilities.
- Manage all incoming and outgoing correspondence (email and standard mail); experience in the coordination of delivery via Federal Express, UPS, courier, and or the USPS of multiple mailings and shipments is essential.
- Promptly and efficiently screen, respond to and direct inquiries in a professional and polite manner.
- Create and maintain accurate files (computerised/paper/desk) and a neat work area conducive to productivity.
- Backup administrative coverage either as scheduled or on an as needed basis.
- Ad hoc duties as assigned.
Base salary c. £70,000 (depending on experience and salary history). This role is situated full time in the office. This Job Description is summary in nature, is not inclusive of all duties and responsibilities and is subject to change.
Seniority Level: Director
Employment Type: Full-time
Job Function: Administrative
Industries: Financial Services, Venture Capital and Private Equity Principals, and Banking
Executive Assistant employer: Kosmos Recruitment Limited
Contact Detail:
Kosmos Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. A personal recommendation can go a long way in landing that interview.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Understand their values and how you can contribute as a collaborative team member. This will help you stand out as someone who truly gets what they’re about.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to complex diary management and travel coordination. Show off your skills and experience confidently, and don’t forget to highlight your love for the role!
✨Tip Number 4
Apply through our website for a smoother process! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for passionate individuals who thrive in dynamic environments like ours.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your 7+ years of experience in executive-level support, especially focusing on complex diary management and travel coordination across multiple timezones.
Show Off Your Writing Skills: Since excellent writing skills are a must, include examples of your correspondence preparation, document editing, and any presentations you've created. This will show us you can handle the communication demands of the role.
Be Specific About Your Experience: When detailing your past roles, be specific about your responsibilities. Mention your experience with tools like Concur for expense reports, Salesforce for data entry, and Adobe Acrobat for document preparation. We love seeing relevant experience!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Kosmos Recruitment Limited
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Executive Assistant in a financial services environment. Brush up on your knowledge of complex diary management, travel coordination across timezones, and document preparation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Experience
With 7+ years of experience, you’ve got plenty to talk about! Prepare specific examples of how you've successfully managed complex schedules, coordinated international travel, or handled high-pressure situations. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your achievements.
✨Be Ready for Practical Tests
Given the nature of the role, you might be asked to complete practical tasks during the interview, such as drafting an email or managing a mock calendar. Practice these skills beforehand so you can demonstrate your proficiency with tools like PowerPoint, Excel, and Adobe Acrobat. Being prepared will set you apart from other candidates.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the company culture, or how success is measured in the role. This shows that you’re not just interested in the job, but also in how you can contribute to the team's success and fit into the company’s environment.
