Executive Assistant

Kosmos Recruitment Limited provided pay range

This range is provided by Kosmos Recruitment Limited. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Base salary c. £60,000 -£70,000 PA (depending on experience and salary history)

Great benefits package

Position Overview:

We have a really fantastic 9 month Fixed Term Contract, for a Senior Executive Assistant / Admin Team Manager within an Investment firm, based in the West End, London. Our client is looking for someone who will be an excellent, collaborative team member in a blossoming start-up.

You must have 8+ years of administrative support; including supporting C-Suite/Senior members of an investment team and experience supporting an HR team would be preferable. The role is varied and they want someone who really loves what they do. You will need to take ownership of your tasks, provide excellent support for your team, be wholly discreet and have acute attention to detail.

There are 2 other Administrative Assistants within the London office and they all thoroughly enjoy working there. You will work together and cover all nature of tasks to ensure the smooth running of the office. It’s a lovely environment, in a company that cares about their staff and the environment.

The role:

• Extensive calendar management requiring interaction with both internal and external contacts, making decisions with minimal supervision as it relates to scheduling
• Timely creation and management of heavy business travel schedules, both domestic and international
• Extensive HR support to the Head of HR
• Management of the Admin Team
• Coordination and management of internal and external meetings; catering, dial-ins, video conference set-up, meeting materials
• Answer incoming calls and properly handle messages
• Accurate and timely production and submission of expense reports
• Assist with special projects, provide project coordination support
• Proactive organisation of workload/deliverables and managing timeline for success
• Assist with contact management of the HR database including data entry and ensuring accuracy of contacts and activity updates
• Provide back-up support to other members of the Admin/office support team as needed
• As a valued team member of the Admin team, help continuously improve and document standard operating procedures across the firm
• Provide day-to-day general office support, as needed

Additional Information:

This Job Description is summary in nature, is not inclusive of all duties and responsibilities and is subject to change.

Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Administrative

Industries

Financial Services, Venture Capital and Private Equity Principals, and Banking

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