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- Tasks: Support the team with admin tasks, project coordination, and office operations.
- Company: Join a global Commercial Real Estate firm based in vibrant Mayfair, London.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Why this job: Experience a fast-paced role where no two days are the same and teamwork is key.
- Qualifications: Must have 8+ years as an EA/Business Assistant in Real Estate or Private Equity.
- Other info: Only successful candidates will be contacted due to high application volume.
The predicted salary is between 48000 - 84000 £ per year.
Please note previous experience within Real Estate or Private Equity is essential.
We have a great Business Assistant/Office Administrator role within the London branch of a global Commercial Real Estate firm in Mayfair. This is an all-encompassing challenge for the right candidate!
You must have at least 8 years experience as an EA/Business Assistant and working within Real Estate or Private Equity is essential. It's a fast-paced, exciting environment, and everyone at the company works together; they work hard and no two days will ever feel the same. The role is varied and they want someone flexible, has acute attention to detail, and loves what they do. You will need to take ownership of your tasks and provide the very best support to your team.
The role:
- EA/PA duties
- Provide comprehensive administrative support to the team, including managing schedules, organising meetings, and handling correspondence.
- Prepare and edit documents, manage travel arrangements, and support ad-hoc tasks.
- Coordinate and manage office operations to ensure a well organised and efficient work environment.
- Handle basic IT support tasks and work with the appointed IT vendor to troubleshoot technical issues.
- Maintain office supplies and equipment, ensuring everything is in working order.
- Implement and maintain office policies and procedures for smooth operations.
- Assist in on-boarding new employees and manage office access and security.
Business Assistance Duties:
- Work with the Senior Leadership team on project coordination and business plans execution, and support them by tracking timelines, budgets, and deliverables.
- Support on preparation and review of documents and presentations.
- Participate in project meetings alongside the Senior Leadership team, observe and minute meetings as required.
- Liaise with business partners and stakeholders.
- In coordination with the Senior Leadership team, support on local admin and basic accounting functions (no accounting qualifications required).
Package:
Base salary c. £60,000-£70,000 (depending on experience and salary history).
This Job Description is summary in nature, is not inclusive of all duties and responsibilities, and is subject to change.
We are a small boutique firm and due to a high volume of candidates, we regret to say that only those successful will be contacted.
Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
Business Assistant / Office Administrator employer: Kosmos Recruitment Limited
Contact Detail:
Kosmos Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Assistant / Office Administrator
✨Tip Number 1
Network within the Real Estate and Private Equity sectors. Attend industry events, join relevant online forums, and connect with professionals on LinkedIn to increase your visibility and learn about potential job openings.
✨Tip Number 2
Tailor your approach when reaching out to contacts in the industry. Mention your specific experience as a Business Assistant and how it aligns with the fast-paced environment of the role you're targeting at StudySmarter.
✨Tip Number 3
Prepare for interviews by familiarising yourself with the latest trends and challenges in the Real Estate and Private Equity sectors. This will help you demonstrate your knowledge and show that you're proactive about staying informed.
✨Tip Number 4
Showcase your organisational skills and attention to detail during any interactions with the company. Whether it's through timely follow-ups or well-prepared questions, make sure to highlight these qualities that are essential for the role.
We think you need these skills to ace Business Assistant / Office Administrator
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasise your previous experience in Real Estate or Private Equity. Clearly outline your roles and responsibilities in these sectors, as this is essential for the position.
Tailor Your CV: Customise your CV to reflect the skills and experiences that align with the job description. Focus on your EA/Business Assistant experience, showcasing your ability to manage schedules, organise meetings, and handle correspondence effectively.
Craft a Compelling Cover Letter: Write a cover letter that not only introduces yourself but also explains why you are passionate about the role. Mention your attention to detail and flexibility, and provide examples of how you've taken ownership of tasks in previous positions.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for any spelling or grammatical errors, and ensure that all information is accurate and presented professionally.
How to prepare for a job interview at Kosmos Recruitment Limited
✨Showcase Your Relevant Experience
Make sure to highlight your previous experience in Real Estate or Private Equity during the interview. Prepare specific examples of how your background aligns with the responsibilities of the Business Assistant role, as this is essential for the company.
✨Demonstrate Attention to Detail
Given the emphasis on acute attention to detail, be ready to discuss instances where your meticulousness made a difference in your previous roles. You might even consider bringing along a portfolio of documents you've prepared to showcase your skills.
✨Prepare for Fast-Paced Scenarios
Since the environment is fast-paced and varied, think of examples that demonstrate your ability to adapt quickly and manage multiple tasks efficiently. Practising situational responses can help you feel more confident during the interview.
✨Engage with the Senior Leadership Team's Needs
Research the company’s projects and leadership team beforehand. Be prepared to discuss how you can support their goals and contribute to project coordination, as this will show your proactive approach and genuine interest in the role.
