Team Secretary - London

The Team Assistant plays a key role in supporting a small team of 3-4 Partners and Consultants, ensuring the smooth day-to-day running of the team and providing high-quality administrative support.

The successful candidate will be highly organised, proactive, and service-oriented, with excellent attention to detail and the ability to manage multiple priorities.

They will act as a central coordination point for the team, supporting diary management, meeting coordination, travel arrangements, document preparation, expenses, and general team administration.

This role requires a professional, approachable individual who enjoys working collaboratively, providing excellent internal and external customer service, and ensuring that Partners and Consultants can focus on delivering exceptional client outcomes.

Key Responsibilities

• Team & Administrative Support
• Provide day-to-day administrative support to a team of 3-4 Partners and Consultants.
• Act as a central point of contact for administrative queries and requests.
• Coordinate diaries, schedule meetings, and manage appointments across multiple stakeholders and time zones.
• Arrange travel and itineraries.
• Update distribution lists and coordinate internal and external communications as required.
• Provide administrative support for team projects and initiatives.
• Support colleagues across the wider administrative team when required, including holiday and absence cover.
• Meeting & Event Coordination
• Organise internal and external meetings, conference calls, and virtual meetings.
• Book meeting rooms and ensure appropriate technology, catering, materials, and supplies are arranged.
• Prepare meeting packs, presentations, and supporting documentation.
• Welcome clients and visitors where required, ensuring a professional and positive experience.
• Assist with onboarding and orientation activities for new team members.
• Business & Operational Support
• Prepare and submit expense claims, ensuring accuracy and compliance with company policies.
• Support project administration by assisting with project setup, documentation, and tracking activities.
• Maintain accurate records and databases, ensuring data is kept up to date.
• Assist with timesheet administration and reporting where required.
• Handle confidential and sensitive information with discretion and professionalism.

Skills & Experience

Essential

• Previous experience in an administrative, team assistant, coordinator, or secretary position.
• Experience supporting multiple stakeholders within a busy professional services or corporate environment.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent attention to detail and quality standards.
• Strong written and verbal communication skills.
• High level of proficiency in Microsoft Office, including Outlook, Word, Power Point, and Excel.
• Ability to work independently while also being a collaborative team player.
• Strong customer service mindset with a proactive and flexible approach.
• Professional, confident, and personable manner.

Desirable

• Experience supporting Partners, Consultants, or senior professionals within a professional services environment.
• Experience processing expenses and invoices.
• Knowledge of SAP, Salesforce, Workday, or similar business systems.
• Experience coordinating international travel and meetings across multiple time zones.

This role would suit an experienced Team Assistant, Team Secretary, Office Coordinator, or Team Administrator who enjoys supporting a group of professionals in a fast-paced and collaborative environment.