Business Administrator

BAM UK & Ireland's Infrastructure Segment is seeking a Business Administrator to support the Energy Networks (England and Wales) lead and operational teams at our Citypoint office.

This role will be based in our City Point office in London with occasional travel to Wellingborough.

Making Possible

• Manage and maintain electronic filing systems and records.
• Ensure accurate and up-to-date record keeping across the business unit.
• Provide high‑level administrative support and clerical support to managers and site teams.
• Distribute memorandums, bulletins, and alerts to project teams efficiently.
• Maintain the regional SharePoint site, ensuring information is current and accessible.
• Work in line with established processes and procedures – Ensure administrative activities comply with organisational policies, governance standards, and data protection requirements.
• Deliver high‑quality customer service in all communications with internal and external stakeholders.
• Maintain and update staff training records, ensuring accuracy on relevant databases.
• Support Senior Leadership and Operational teams with a range of administrative tasks.
• Manage complex diaries proactively, prioritising and maximising senior leadership time – prioritising tasks, managing competing demands, and making decisions on behalf of senior leaders where appropriate.
• Act as the first point of contact, building strong working relationships across internal teams and external stakeholders.
• Prepare meeting materials, including agendas, minutes, and presentations in a timely manner.
• Track and manage dashboards, reports, and key data.
• Attend meetings as required, recording minutes and ensuring actions are followed up.
• Coordinate and book travel arrangements efficiently.
• Organise and manage events such as workshops, conferences, and team sessions.
• Maintain strict confidentiality and professionalism at all times – Manage highly confidential and sensitive information with discretion, supporting leadership decision‑making through effective information management.
• Collaborate with Business Support teams across the region.
• Undertake additional administrative duties or projects as required – Provide coordination support for projects, ensuring timelines, actions, and deliverables are tracked and completed.
• Financial / Budget Support – Support budget tracking, expense processing, and purchase orders in line with company procedures.
• Demonstrate flexibility and resilience in a fast‑paced environment, adapting to changing priorities and business needs.

What do you bring to the role?

• Proven experience in a Business Support role at Leadership level.
• Strong organisational skills with the ability to prioritise and meet deadlines.
• Excellent communication skills and a confident, professional manner.
• High attention to detail and accuracy.
• Proficient in Microsoft Office applications.
• Ability to work independently, use initiative, and adapt quickly to changing priorities.

What’s in it for you?

• Competitive salary
• A wide range of family‑friendly policies
• 8 % matched pension contributions
• Private healthcare
• Life assurance
• 26 days holiday
• 2 wellbeing days
• 1 volunteering day
• Personal and professional development