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- Tasks: Manage contracts, billing, and resolve queries while ensuring compliance.
- Company: Join a leading company committed to sustainability and inclusivity.
- Benefits: 26 days' holiday, mental health day, remote work, and exclusive discounts.
- Other info: Diverse and inclusive workplace with a focus on personal development.
- Why this job: Make an impact in a flexible role with growth opportunities.
- Qualifications: Basic MS Office skills and strong communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
Location: We offer Choice-Based Working, giving you the flexibility to work from anywhere in the UK. You'll also have access to Regus offices nationwide, with occasional travel as the business requires.
Package:
- 26 days' holiday (plus bank holidays) - with the option to buy more
- Access to award-winning learning content and targeted development opportunities
- Enhanced family leave and life assurance
- A paid day off to focus on your mental health
- A generous pension plan to help you grow your future
- Exclusive discounts on activities, tech, and dining
- One paid volunteering day to give back to your community
- 24/7 Employee Assistance Programme for you and your immediate family
As our next Contract Administration Specialist, you will ensure timely and accurate contract validation, billing and query resolution on all customer accounts, providing guidance and support to outsourced operations and key stakeholders whilst ensuring the department meets all compliance risk and control obligations.
Key responsibilities:
- Accurately complete all Billing on allocated accounts within month invoice due taking necessary action to obtain required data and meet bespoke requirement to facilitate payment within terms
- Validate existing and new contracts and billing set up on allocated accounts
- Ensure accurate investigation and resolution of allocated queries with the aim of completion within business SLA
- Proactively work with key customer contacts on allocated accounts to remove barriers and resolve issues preventing prompt payment of invoices
- Work with Contract Administration Specialists and Outsourced provider to ensure timely completion of specified KPI's, providing data and escalating outside of Service Level work items
- Act as a review and escalation point for all critical Contract Administration exceptions from the outsourced provider and key internal stakeholders - representing Contract Administration in key projects and business changes
- Ensure timely and accurate completion of all Contract Administration audit, compliance, and J-SOX checks, taking remedial action where required
- Support in identifying root cause of issue
What to Expect from Our Hiring Process:
- Screening Call: A friendly conversation with one of our Talent Acquisition team members - a chance for us to get to know each other.
- Interview (via Teams): Meet the hiring team and learn more about the role.
- Offer Stage: If we're a great fit, our Talent Acquisition team will be in touch with an offer. From there, our HR Operations team will take care of you.
We’d Love to Hear from You If You:
- Have good working knowledge of basic MS Office programs (particularly Excel)
- Can build and maintain excellent relationships with allocated customers and internal key stakeholders
- Demonstrate accuracy and efficiency
- Deliver results against Service Levels and KPI's
- Have a proactive approach to workload and timekeeping
- Possess strong communication skills (when working with both internal and external stakeholders)
- Can give/receive constructive feedback
Not Sure You Tick Every Box?
We know that research shows some people, especially women and people from ethnic minorities, hesitate to apply unless they meet every requirement. At Konica Minolta, we are dedicated to building a diverse, inclusive and authentic workplace, so we encourage you to apply even if your experience doesn't perfectly align - your potential and perspective matter to us. We're proud to be an equal opportunities employer. If you need adjustments at any stage, please let us know in your application or contact us at recruitment@konicaminolta.co.uk. We also welcome discussions on flexible working or job-sharing arrangements - we want this role to work for you.
Our Commitment to Sustainability:
With over 39,000 employees across 150 countries, Konica Minolta takes its environmental, social, and governance responsibilities seriously. Guided by our ESG framework, we're committed to sustainable growth that benefits both society and individuals.
We may close applications early if we receive strong interest - so if this opportunity excites you, we'd love to hear from you soon!
Contract Administration Specialist employer: Konica Minolta Business Solutions UK Ltd
Contact Detail:
Konica Minolta Business Solutions UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administration Specialist
✨Tip Number 1
Get ready for that screening call! It's your chance to shine, so brush up on your knowledge about the role and the company. We want to see your personality come through, so be yourself and show us why you're excited about this opportunity.
✨Tip Number 2
When it comes to the interview, preparation is key! Familiarise yourself with common questions related to contract administration and think of examples from your past experiences that highlight your skills. We love hearing about how you've tackled challenges in the past!
✨Tip Number 3
Don’t forget to ask questions during your interview! This shows us that you’re genuinely interested in the role and the company. Plus, it’s a great way for you to figure out if we’re the right fit for you too.
✨Tip Number 4
After the interview, send a quick thank-you note! It’s a nice touch that keeps you fresh in our minds. We appreciate candidates who take the time to express their gratitude and enthusiasm for the role.
We think you need these skills to ace Contract Administration Specialist
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Contract Administration Specialist role. Highlight your relevant experience and skills that match the job description, especially around contract validation and billing.
Showcase Your Communication Skills: Since strong communication is key in this role, give examples in your application of how you've effectively communicated with stakeholders in the past. This will help us see how you can build those excellent relationships we value.
Be Proactive in Your Approach: Demonstrate your proactive nature in your written application. Share instances where you've taken the initiative to resolve issues or improve processes, as this aligns perfectly with what we're looking for.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the hiring process.
How to prepare for a job interview at Konica Minolta Business Solutions UK Ltd
✨Know Your Contracts
Before the interview, brush up on your knowledge of contract administration. Familiarise yourself with common terms and processes, especially those related to billing and compliance. This will help you speak confidently about how you can ensure timely and accurate contract validation.
✨Showcase Your Excel Skills
Since a good working knowledge of MS Office, particularly Excel, is essential for this role, be prepared to discuss your experience with spreadsheets. Think of specific examples where you've used Excel to manage data or improve efficiency in your previous roles.
✨Demonstrate Proactive Problem-Solving
The role requires a proactive approach to resolving issues. Prepare examples of past situations where you identified problems and took the initiative to resolve them. Highlight how your actions led to improved outcomes, especially in relation to customer relationships and timely payments.
✨Communicate Effectively
Strong communication skills are key for this position. Practice articulating your thoughts clearly and concisely. During the interview, focus on how you build relationships with stakeholders and how you handle constructive feedback, as these are crucial for success in contract administration.