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- Tasks: Manage bids and tenders, coordinate communications, and support sales teams.
- Company: Join Konica Minolta, a global leader in business solutions with a commitment to sustainability.
- Benefits: Enjoy flexible working, 26 days holiday, mental health days, and discounts on activities.
- Why this job: Be part of a dynamic team that values diversity and offers growth opportunities.
- Qualifications: Strong communication skills and proficiency in Microsoft Office; experience in bids is a plus.
- Other info: Open to flexible arrangements and job-sharing; apply even if you don't meet every qualification!
The predicted salary is between 28800 - 43200 £ per year.
Join to apply for the Bids and Tenders Administrator role at Konica Minolta Business Solutions UK Ltd
Join to apply for the Bids and Tenders Administrator role at Konica Minolta Business Solutions UK Ltd
Direct message the job poster from Konica Minolta Business Solutions UK Ltd
Location: Location independent – We offer Choice based working that gives you the opportunity to work from a UK location of your choice, we also offer various Konica Minolta office and Regus office spaces across the UK. You may be required to travel to a customer at the needs of the business.
- 26 days holiday, plus bank holidays, and the option to purchase more days if needed
- Access to training and development opportunities, along with license with award winning learning content provider.
- Enhanced family leave
- Life assurance options
- An extra paid day off to focus on your mental health
- A generous pension plan, invest your contributions to maximise your pension pot
- Discounts on activities, technology and restaurants
- An extra paid day off to dedicate to volunteer projects
- An independent employee assistance programme for all employees and their immediate family, giving 24/7 access to experts in health & wellbeing
We are seeking a Bid and Tenders Administrator to join our team at Konica Minolta!
As a Bids and Tenders Administrator at Konica Minolta, to support the end-to-end management of tender opportunities and bid submissions. This role is pivotal in ensuring the smooth coordination of bid-related communications, document handling, and internal engagement across the business.
Key responsibilities include:
- Manage the Bids and Tenders inbox, triaging emails and calls to appropriate teams.
- Log new opportunities, pre-market engagements, and customer updates into SharePoint and notify relevant sales teams.
- Maintain and update SharePoint and network drive records, ensuring consistency in naming conventions and reference numbers.
- Respond to customer and internal sales enquiries via phone, email, and Teams.
- Submit quotes and tender responses to customers in line with deadlines.
- Access customer portals to retrieve documents, clarifications, and submit responses.
- Track and update bid progress, including wins, losses, withdrawals, and clarifications.
- Maintain the portal password document and ensure credentials are up to date.
- Create and distribute weekly bid activity reports.
- Coordinate with sales teams to assign opportunities based on territory using CRM and internal spreadsheets.
- Send deadline reminders and manage bid calendars.
- Handle customer feedback requests and insurance certificate submissions.
- Process and forward invoices to Accounts Payable.
- Support the Bids Tenders and Framework Manager with no-bid rationale forms and customer notifications.
- Attend to event and site visit invitations, ensuring appropriate sales team members are informed.
- Monitor SharePoint for upcoming deadlines and ensure timely action.
- Manage Requests for Information (RFIs) and clarification questions from customers and sales.
- Distribute relevant documents and updates from customers to internal stakeholders.
What you can expect from our hiring process?
Stage 1
Screening call with a member of our Talent Acquisition team and a chance to get to know you better.
Stage 2
Teams interview with the hiring team.
Stage 3
Our Talent Acquisition team will be in touch to make an offer and should you accept our HR operations team will take care of you from there on in.
We would love to hear from people who have…
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office and SharePoint.
- Experience with CRM systems and document management.
- Ability to manage multiple deadlines and prioritise effectively.
- Attention to detail and a proactive approach to problem-solving.
- Previous experience in a bids, tenders, or sales support environment is desirable.
Studies have shown that women and people from ethnic minorities are less likely to apply to jobs unless they meet every single qualification. At Konica Minolta we are dedicated to building a diverse, inclusive and authentic workplace, so if you\’re excited about this role but your past experience doesn\’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for us!
We are an equal opportunities employer. Please let us know on your application or email us at recruitment@konicaminolta.co.uk if there\’s any adjustments, we can make that would be helpful for you.
Additionally, we are open to discussing flexible working arrangements and job-sharing opportunities. If you are interested in this great opportunity, we encourage you to apply today or reach out for a confidential discussion. We look forward to hearing from you!
ESG Initiatives at Konica Minolta
A global company with more than 39,000 employees in 150 countries, Konica Minolta takes its environmental, social and governance responsibilities seriously. We aim to be a robust and innovative company that keep evolving and contributing to the sustainable growth of society and individuals, and we use an ESG framework to navigate our efforts and obligations.
Take a look at our sustainable development goals here https://www.konicaminolta.co.uk/en-gb/corporate-information/esg
Please note, if we receive sufficient interest in this role we reserve the right to close the vacancy early, so if you\’re interested in the role we would encourage you to apply as soon as possible to avoid missing out on the opportunity
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Bids and Tenders Administrator employer: Konica Minolta Business Solutions UK Ltd
Contact Detail:
Konica Minolta Business Solutions UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bids and Tenders Administrator
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Bids and Tenders Administrator. Understanding the nuances of managing bid submissions and communications will help you articulate your relevant skills during interviews.
✨Tip Number 2
Network with current or former employees at Konica Minolta. Engaging with them can provide valuable insights into the company culture and expectations, which can be beneficial when preparing for your interview.
✨Tip Number 3
Brush up on your Microsoft Office and SharePoint skills. Since these tools are essential for the role, demonstrating proficiency in them during your interview can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with CRM systems and document management. Be ready to share specific examples of how you've successfully managed multiple deadlines and prioritised tasks in previous roles.
We think you need these skills to ace Bids and Tenders Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in bids, tenders, or sales support. Use keywords from the job description to demonstrate that you meet the specific requirements of the Bids and Tenders Administrator role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and attention to detail. Mention your proficiency in Microsoft Office and SharePoint, and provide examples of how you've successfully managed multiple deadlines in previous roles.
Highlight Relevant Skills: In your application, emphasise your ability to manage bid-related communications and document handling. Discuss any experience you have with CRM systems and how it relates to the responsibilities outlined in the job description.
Show Enthusiasm for the Role: Convey your excitement about the opportunity to work at Konica Minolta. Mention their commitment to diversity and inclusion, and express your willingness to contribute positively to their team and culture.
How to prepare for a job interview at Konica Minolta Business Solutions UK Ltd
✨Know Your Role
Familiarise yourself with the key responsibilities of a Bids and Tenders Administrator. Understand how managing bid communications, document handling, and internal engagement plays a crucial role in the success of the team.
✨Showcase Your Skills
Highlight your proficiency in Microsoft Office and SharePoint during the interview. Be prepared to discuss any experience you have with CRM systems and document management, as these are essential for the role.
✨Demonstrate Communication Abilities
Since excellent communication is vital, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially in managing multiple deadlines and prioritising tasks.
✨Ask Insightful Questions
Prepare thoughtful questions about the company culture, team dynamics, and the specific challenges faced by the Bids and Tenders team. This shows your genuine interest in the role and helps you assess if it's the right fit for you.