Executive & Team Assistant in London

We are seeking a proactive and highly organized Executive Assistant to support our Managing Director as well as office administration related matters.

Key Responsibilities:

• Executive Assistant support to the Group Managing Director
• Calendar Management - Scheduling and coordinating appointments, meetings, and travel arrangements for executives.
• Communication - Managing emails, phone calls, and other forms of communication, responding to inquiries and directing them appropriately.
• Document Preparation - Creating, editing, and formatting various documents, including correspondence, reports, and presentations.
• Meeting Coordination - Scheduling and organizing meetings, preparing agendas, taking minutes, and following up on action items.
• Travel Arrangements - Making travel arrangements, including flights, accommodations, and transportation.
• Office Management - Maintaining office supplies, organizing files, and ensuring a smooth and efficient office environment.
• Liaison - Acting as a point of contact between the executive and internal/external stakeholders.
• Project Support - Assisting with special projects, research, and analysis.
• Event Planning - Helping to organize team events, both internal and external.
• HR support - Help coordinate interviews, onboard new employees, and maintain staff records.
• Expense management - Prepare and submit expense reports, track reimbursements, and reconcile corporate credit card statements.

Key Skills:

• Organization and Time Management - Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Communication Skills - Excellent verbal and written communication skills, including strong people skills.
• Technical Proficiency - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Problem-Solving - Ability to identify and resolve issues proactively and effectively.
• Confidentiality - Ability to manage sensitive information with discretion and professionalism.
• Adaptability - Ability to adapt to changing priorities and work effectively in a fast-paced environment.

Required Skills and Qualifications:

• Work from office location given nature of business operations and physical document checking & handling requirements
• Bachelor's degree or equivalent experience.
• Prior experience coordinating travel arrangements.
• Excellent verbal and written communication skills.
• Highly detail-oriented with strong organizational skills.
• Comfortable managing multiple tasks and deadlines simultaneously.
• Strong people skills and the ability to interact effectively with executives, clients, and team members.
• Demonstrated discretion, confidentiality, and sound judgment in handling sensitive information.
• Ability to switch seamlessly between business and personal administrative support tasks.
• Willingness to work flexible hours as per business need.
• Proficient in Microsoft Office Suite (mainly Word, Excel, PowerPoint and Outlook).
• Creative, resourceful, and solution oriented.
• Positive, can-do attitude with a readiness to take initiative.