P&C Administrator in Woking

KONE have an exciting job opportunity for a People & Communications Administrator to join the Working office team.

The P&C Administrator supports KONE colleagues and the P & C team by providing accurate, dependable, and timely HR administration support.

Responsibilities

• Monitors the HR mailbox and any phone calls and supports the colleagues with HR queries and ensures all queries are dealt with in a timely and accurate manner.
• Ensures that all processes and procedures comply with KONE requirements.
• Updates and maintains employee records and enters data into Workday (Global HR system) and ensures accuracy and confidentiality.
• Creates health and background checks on all new hires.
• Produces leavers reports and letters and distributes to third parties.
• Checks contractual change letters and corrects any errors.
• Provides P&C business partner support.
• Checks and manages any invoices.
• Manages any enhanced DBS creations.
• Manages PDI applications and follow ups.
• Requests and posts hard copy NVQ certificates to employees.
• Updates any Absences in Workday systems.
• Manages the Cycle to Work approvals; including making sure each application is sent to payroll on a monthly basis.
• Processes Death in Service cases.
• Reports company car & mobile phone activity to third party provider.
• Manages and maintains KONE Intranet and ensures any HR policies are up to date.
• Responsible for running various weekly reports.
• Tracks International & European employee visas and notifying HRBPs on a quarterly basis.
• Quarterly data/pay elements reconciliation between Workday and Payroll – fixing any errors with ASK HR (Wider Global HR Team) and HRBPs.
• Ad hoc HR-related administrative tasks.

Qualifications

• Basic knowledge of HR practices and employment legislation is desirable but not essential.
• Proven administrative experience is essential.
• Familiarity with company in-house Workday system is a bonus.
• Ability to work in a fast-paced environment and to accurately manage a number of projects and tasks and to balance priorities to tight deadlines.
• Attention to detail.
• Excellent communication skills in both written and spoken English.
• Able to manage confidential information.
• Good understanding of Microsoft packages including Excel (intermediate level is desirable).
• Experience in Mail Merge is desirable.
• Proactive teamwork and collaboration.

Benefits

What KONE can offer: We offer a Competitive Salary, 25 days holiday and 8 additional Bank Holidays, 1 Volunteering Day, Pension Scheme, Development opportunities and development reviews to help you achieve your professional goals. Endless support from experienced leaders within the lift & escalators industry, Bonus, GymFlexi Membership, Dental Insurance, Private Health Care Plan, Kone Discounts, Prolonged Disability Insurance (PDI), Long Service Awards, Hybrid Working, 24/7 GP Support & Wellbeing Access.