At a Glance
- Tasks: Support project management tasks, monitor schedules, and manage invoicing.
- Company: Join a dynamic team focused on delivering impactful projects.
- Benefits: Gain valuable experience, flexible working hours, and a supportive environment.
- Other info: 12-month maternity cover with potential for future opportunities.
- Why this job: Perfect opportunity to kickstart your career in project management.
- Qualifications: Basic Excel skills and familiarity with Microsoft Office required.
The predicted salary is between 30000 - 40000 € per year.
The Project Administrator supports the Project Manager and Supervisor by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, invoice triggering and payment monitoring.
The Project Administrator is responsible for collecting information for the Project Manager’s and Supervisor's decision making. Monitors the project schedule (e.g., expiring S-plan milestones) to help maintain the project plan and notifies the Project Manager about the need to update schedules. Ensures that all documentation is available when needed and correctly archived.
Is responsible for monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations. Is responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated and that relevant guidelines regarding forecast change approvals are followed.
Is responsible for the correct creation in the system of the PRs upon request, ensuring all needed information is filled in. Contacts the Purchasing Coordinator for clarification when needed. Ensures that the labour is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs. Monitors actual costs vs. plans and reports deviations.
Is responsible for the use of correct activities and cost elements in the booking of actual costs. Checks invoices without POs/GRs, books against planned primary costs. Is responsible for the administration of change orders/variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.
Requirements:
- Basic knowledge of Microsoft Excel and good Outlook
- Systems used: SAP, Microsoft Teams, Microsoft Office
Key Skills:
Project Administrator - 12 Month Maternity Cover in Surrey employer: KONE
As a Project Administrator with us, you will thrive in a supportive and collaborative work environment that values your contributions and fosters professional growth. Our commitment to employee development is reflected in our comprehensive training programmes and opportunities for advancement, ensuring you can build a rewarding career while enjoying the benefits of a flexible work-life balance in a vibrant location. Join us and be part of a team that prioritises innovation, teamwork, and excellence in project management.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator - 12 Month Maternity Cover in Surrey
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Project Administrator role.
✨Tip Number 2
Prepare for those interviews! Research the company and the specific projects they’re working on. We want you to show them that you’re not just another candidate, but someone who’s genuinely interested in contributing to their success.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. We recommend focusing on common questions related to project management tasks, so you can confidently demonstrate your skills and knowledge during the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. We’re here to help you every step of the way, so let’s get you that Project Administrator position!
We think you need these skills to ace Project Administrator - 12 Month Maternity Cover in Surrey
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience that aligns with the Project Administrator role. We want to see how your skills match the tasks mentioned in the job description, like project monitoring and financial forecasting.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully managed similar tasks in the past, and don’t forget to show your enthusiasm for joining our team!
Showcase Your Tech Skills:Since the role involves using systems like SAP and Microsoft Office, make sure to mention your proficiency with these tools. If you have any experience with Excel or Teams, let us know how you've used them effectively in previous roles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at StudySmarter!
How to prepare for a job interview at KONE
✨Know Your Project Management Basics
Brush up on your project management knowledge, especially around financial forecasting and invoicing. Be ready to discuss how you would monitor project schedules and handle deviations, as these are key aspects of the role.
✨Familiarise Yourself with Relevant Software
Since the job involves using SAP, Microsoft Teams, and Excel, make sure you’re comfortable with these tools. If you can, practice using them beforehand so you can confidently discuss your experience and how you would use them in the role.
✨Prepare Examples of Past Experiences
Think of specific examples from your past work where you successfully managed project documentation or monitored costs. Being able to share these stories will demonstrate your capability and give the interviewer confidence in your skills.
✨Ask Insightful Questions
Prepare a few thoughtful questions about the team dynamics or project goals. This shows your interest in the role and helps you understand how you can contribute effectively to the project’s success.
