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- Tasks: Support Project Managers with admin tasks, cost planning, and customer communication.
- Company: Join KONE, a leader in the lift and escalator industry, committed to innovation.
- Benefits: Enjoy competitive salary, 25 days holiday, hybrid working, and wellness support.
- Why this job: Gain hands-on experience in project coordination while working in a supportive environment.
- Qualifications: Administrative experience, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Opportunity for professional development and mentorship from industry experts.
The predicted salary is between 36000 - 60000 £ per year.
The Project Coordinator (PC) leads the main administrative tasks under the Delivery Operations scope, meaning "from the handover from Sales to Delivery until the handover to our Customers and Service". The PC is the main support for the Project Manager and Construction Manager including customer communication when required. The PC reports to the Delivery Operations Manager and cannot be combined with a Sales Administrator role.
Project Coordinator core responsibilities are:
- The PC leads and supports pro-actively the main administrative tasks under project execution scope being the main support to Project Manager and Construction Manager.
- The PC is a key support by performing primary administrative tasks within the project such as dynamic cost planning managing project documentation, update of good receipt, invoice triggering, and all support required during project closing.
- The PC reports to the Delivery Operations Manager to coordinate, evaluate, and develop a team of professionals so that the organization has access to the materials and inputs it needs to operate. This ensures that all tasks are handled consistently and on time.
Project Administrative work:
- Pro-actively supports the Project Manager and Construction Manager to monitor actual vs planned costs and report deviations, also the proper booking of actual costs and the preparation of all revenue and cost plan status information and financial forecast in general to ease the forecast review by the Project Manager.
- Monitors and updates the forecast on a monthly basis as a minimum. Ensuring that front-line guidelines regarding forecast change approvals are followed.
- Verifies the invoicing and collection status of the project towards billing plan and reports deviations to support in case issues are found.
- Participates as needed in the different Project Reviews after booking and is responsible for the correctness of the cost planning in the system to have a correct POC (Percentage of Completion) revenue recognition from the start of installation.
- After the pre-closing review, the PC is responsible for setting in the system the correct status for sales recognition and the planning of the remaining costs to create a Late Costs plan.
- Is responsible for administration of change orders.
- Prepares purchase requests by ensuring all needed information is included, monitors the creation of purchase orders in the system and checks invoices without Purchase order and goods receipt.
- Supports Project Manager and Construction Manager with the customer correspondence, getting approvals and signatures on time, preparing documentation for the right stakeholders, and ensuring that all documentation is available when needed especially in case of a potential claim.
- Based on Construction Manager input, you will be responsible for ensuring that the labour is accurately planned before installation activities are performed, including the correct creation of subcontracting purchase requests and the correct planning of the installation hours by KONE fitters and testers in the corresponding activities in the system.
- Supports Construction Manager with the document management of the fitters and subcontractors in coordination with the Installation Resource Manager.
Skills & experiences:
- Administrative tasks experience.
- Ability to manage and comprehend contract terms and conditions as well as contract financials and interpret general business and governmental regulations.
- Ability to present effectively business information and working in groups of managers, customers, and general contractors.
- Capability to write reports and professional business correspondence.
- Ability to solve practical problems and deal with a variety of concrete variables.
- Cost management is beneficial.
- Customer Experience KONE programs.
- KONE Project Management Framework.
- Proficient in Microsoft Office products.
- SAP system and functionality knowledge.
What KONE can offer: We offer a competitive salary, 25 days holiday and 8 additional Bank Holidays, 1 volunteering day, Pension Scheme, Development opportunities and development reviews to help you achieve your professional goals. Endless support from experienced leaders within the lift and escalator industry, Bonus. Kone Discounts, 24/7 GP Support & Wellbeing Access and hybrid working.
Project Coordinator employer: KONE
Contact Detail:
KONE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Familiarise yourself with the KONE Project Management Framework and SAP system. Understanding these tools will not only help you in your role but also demonstrate your commitment to the company's processes during interviews.
✨Tip Number 2
Network with current or former Project Coordinators at KONE. They can provide valuable insights into the role and the company culture, which can help you tailor your approach when applying.
✨Tip Number 3
Brush up on your cost management skills. Since the role involves monitoring actual vs planned costs, being able to discuss relevant experiences or scenarios where you've successfully managed budgets will set you apart.
✨Tip Number 4
Prepare to discuss your experience with administrative tasks and customer correspondence. Highlight specific examples where you effectively supported project managers or construction teams, as this is a key aspect of the role.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the Project Coordinator role. Emphasise your ability to manage project documentation, cost planning, and customer communication.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses how your background and skills make you a great fit for the Project Coordinator position. Mention your experience with project management frameworks and any familiarity with SAP systems.
Showcase Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any experience with cost management. Highlight your ability to solve practical problems and manage contract terms effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Project Coordinator.
How to prepare for a job interview at KONE
✨Understand the Role
Make sure you have a clear understanding of the Project Coordinator's responsibilities. Familiarise yourself with the administrative tasks, cost management, and documentation processes mentioned in the job description. This will help you demonstrate your knowledge and show that you're prepared for the role.
✨Showcase Your Administrative Skills
Prepare examples from your past experiences where you've successfully managed administrative tasks. Highlight your ability to handle project documentation, invoicing, and cost planning. Be ready to discuss how you ensure accuracy and timeliness in your work.
✨Demonstrate Communication Skills
As a Project Coordinator, effective communication is key. Be prepared to discuss how you've handled customer correspondence and collaborated with team members in previous roles. Use specific examples to illustrate your ability to convey information clearly and professionally.
✨Familiarise Yourself with Relevant Tools
Since proficiency in Microsoft Office and knowledge of SAP are important for this role, make sure you're comfortable discussing your experience with these tools. If you have any specific examples of how you've used them to manage projects or streamline processes, be sure to mention those during the interview.
