At a Glance
- Tasks: Support project management tasks, monitor schedules, and manage invoicing.
- Company: Join KONE, a global leader in the elevator and escalator industry.
- Benefits: Competitive salary, 25 days holiday, hybrid working, and wellness support.
- Other info: Full training provided with opportunities for career growth and development.
- Why this job: Gain valuable experience in project administration while contributing to innovative projects.
- Qualifications: Basic Excel skills, effective communication, and strong organisational abilities.
The predicted salary is between 30000 - 40000 £ per year.
The Project Administrator supports the Project Manager and Supervisor by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, invoice triggering and payment monitoring.
Job Description- Responsible for collecting information for Project Manager’s and Supervisor decision making.
- Monitors the project schedule (e.g., expiring S-plan milestones) to help maintain the project plan and notifies Project Manager about the need to update schedules.
- Ensures that all documentation is available when needed and correctly archived.
- Responsible for monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations.
- Responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated and that relevant guidelines regarding forecast change approvals are followed.
- Responsible for the correct creation in the system of the PRs upon request, ensuring all needed information is filled in. Contacts Purchasing Coordinator for clarification when needed.
- Ensures that the labor is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs.
- Monitors actual costs vs. plans and reports deviations.
- Responsible for use of correct activities and cost elements in the booking of actual costs.
- Checks invoices without POs/GRs, books against planned primary costs.
- Responsible for administration of change orders / variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.
- Basic knowledge of Microsoft Excel and good Outlook.
- Systems used: SAP, Microsoft Teams, Microsoft Office.
- Experience in reporting, data management and general admin.
- Effective communication and able to communicate at all levels.
- Good written & spoken English.
- Highly organized, detail-oriented and ability to multi-task at ease.
Full training will be provided.
What KONE can offer:We offer a competitive salary, 25 days holiday and 8 additional Bank Holidays, 1 volunteering day, Pension Scheme, Development opportunities and development reviews to help you achieve your professional goals. Endless support from experienced leaders within the lift and escalator industry, Bonus, Kone Discounts, 24/7 GP Support & Wellbeing Access and hybrid working.
At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and daily practice. We follow ethical business practices and seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
At KONE, our purpose is to shape the future of cities. As a global leader in the elevator and escalator industry, we move two billion people every day, making their journeys safe, convenient, and reliable with smart and sustainable People Flow(R). In 2025, KONE had annual sales of EUR 11.2 billion, and at the end of the year over 60,000 employees in close to 70 countries. KONE class B shares are listed on the Nasdaq Helsinki Ltd. in Finland.
Project Administrator - 12 Month Maternity Cover in Woking employer: Kone México
KONE is an exceptional employer located in Woking, offering a supportive and innovative work culture that prioritises employee engagement and development. With competitive benefits including 25 days of holiday, a pension scheme, and opportunities for professional growth, KONE fosters a collaborative environment where every individual’s contribution is valued. Employees also enjoy unique perks such as hybrid working options, wellbeing access, and a commitment to sustainability, making it a rewarding place to build a career.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator - 12 Month Maternity Cover in Woking
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Project Administrator role. You never know who might have the inside scoop on an opening!
✨Tip Number 2
Prepare for interviews by practising common questions related to project management and administration. Think about how your skills with Excel and SAP can shine through. We want you to feel confident and ready to impress!
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed schedules or monitored costs in past roles. This will help demonstrate that you're the perfect fit for keeping projects on track.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Project Administrator - 12 Month Maternity Cover in Woking
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Project Administrator role. Highlight your experience in project management tasks, invoicing, and data management, as these are key aspects of the job.
Show Off Your Skills:Don’t forget to mention your proficiency in Microsoft Excel and any experience with SAP or similar systems. We love seeing candidates who can hit the ground running with the tools we use!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to demonstrate your effective communication skills, which are super important for this role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Kone México
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Project Administrator. Familiarise yourself with tasks like monitoring project schedules, invoicing, and financial forecasting. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Brush Up on Your Excel Skills
Since basic knowledge of Microsoft Excel is required, it’s a good idea to practice using it before your interview. Be prepared to discuss how you've used Excel in past roles, especially for reporting and data management. If you can, bring examples of your work to showcase your skills.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations related to project administration. Think about times when you had to manage multiple tasks or resolve discrepancies in invoicing. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly.
✨Showcase Your Communication Skills
Effective communication is key for this role, so be ready to demonstrate your ability to communicate at all levels. Practice explaining complex information simply and clearly. You might even want to prepare a few examples of how you've successfully communicated with team members or stakeholders in the past.
