Production Coordinator in London

Our purpose at KOJO (A PMY Company) is to captivate audiences globally with creativity that influences, entertains, and inspires. As part of the KOJO team, you are energetic, passionate, and love pushing the boundaries to ensure our team is delivering high quality and innovative work.

POSITION OVERVIEW

We are seeking a motivated Production Coordinator to support KOJO’s EMEA production team across live sports presentation and event projects. This role is ideal for someone eager to grow a career in event production, offering hands-on experience across client support, event delivery, creative development, and onsite operations, with a clear pathway toward becoming an Event Producer.

RESPONSIBILITIES

• Support Producers in planning and delivering live events, ensuring timelines, logistics, and documentation are well coordinated.
• Assist with client liaison, including meeting preparation, note-taking, follow-ups, and preparation of client-facing materials.
• Contribute to creative development by gathering references, supporting proposals, and assisting with tenders and pitches.
• Support onsite event delivery, assisting with coordination, stage management, and smooth day-to-day operations.
• Assist with event logistics including travel, accreditation, suppliers, schedules, and Health & Safety documentation.
• Support budget tracking by gathering quotes, assisting with purchase orders, and maintaining financial documentation.
• Maintain accurate project documentation, schedules, and organised project files.
• Provide general office and administrative support as required to support the wider team.
• Collaborate across departments and proactively support colleagues to ensure successful project delivery.

KNOWLEDGE, SKILLS & EXPERIENCE

• Strong interest in live events, sports presentation, and event production.
• Excellent organisational skills with the ability to manage multiple tasks and deadlines.
• Clear and professional communication skills with clients, suppliers, and internal teams.
• High attention to detail and accuracy in documentation and logistics.
• Basic understanding of event budgeting and cost tracking.
• Familiarity with event logistics, scheduling, and onsite operations.
• Awareness of Health & Safety requirements in live event environments.
• Comfortable using project management and office tools (Microsoft Office, Google Drive or similar).
• Proactive, adaptable team player with a strong willingness to learn and support others.

QUALIFICATIONS

• Degree or equivalent experience in Events, Production, Marketing, Business, or a related field.
• Previous experience or practical exposure to live events, sport presentation, or event production is desirable.
• Willingness and availability to work flexible hours, including weekends during peak event periods.
• Eligibility to work in the relevant location and ability to travel to event sites as required.

WHY KOJO?

• Genuine: We are authentic, honest and transparent. We do business with heart and lead with integrity in everything we do.
• Curious: We’re always learning, exploring and discovering new ideas, processes and ways to collaborate.
• Caring: We care deeply about our people, the quality of our work and the partnerships we build with our clients.
• Fearless: We encourage experimentation, push boundaries and empower our people to be bold. We embrace failure as part of the creative journey.
• Growth Mindset: We aim high, celebrate our wins and continuously challenge ourselves to grow.
• Purpose-Driven: We make a positive contribution through our work and believe in doing business with heart.
• United: We support one another, work as one team and succeed together.

We strive to build a team that reflects the diversity of the communities we work in. We welcome and encourage applications from traditionally underrepresented groups in the technology industry, including women, older people, people with a disability and ethnic minorities.