At a Glance
- Tasks: Manage daily office operations and create a welcoming workplace environment.
- Company: Dynamic recruitment business with a collaborative and social culture.
- Benefits: Hybrid working, performance bonuses, team incentives, and a two-week Christmas shutdown.
- Other info: Opportunity for career progression and to lead exciting projects.
- Why this job: Join a growing business and shape the future of our office operations.
- Qualifications: Experience in Office Management or Operations, ideally in recruitment.
The predicted salary is between 31500 - 38500 £ per year.
We're looking for a proactive, personable Office Manager to become the heart of our growing business. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and loves creating an organised, welcoming workplace.
Ideally, you'll have previous Office Management or Operations experience, with experience in a recruitment environment being highly desirable.
What You'll Be Doing
As our Office Manager, you'll play a key role in ensuring the smooth day-to-day running of the office while supporting the wider business as we continue to grow. Your responsibilities will include:
- Managing the day-to-day operations of our London office.
- Building and maintaining strong relationships with external suppliers and service providers.
- Managing office supplies, stock levels, and technology equipment.
- Keeping the office organised, well-presented, and running efficiently.
- Planning office events, celebrations, and seasonal decorations.
- Booking business travel and coordinating logistics.
- Managing our CRM systems, including Bullhorn.
- Supporting the team with ad hoc operational projects and ensuring an exceptional employee experience.
About You
We're looking for someone who is:
- Experienced in Office Management or Operations (ideally from a recruitment or staffing business).
- Friendly, approachable, and highly personable.
- A natural relationship builder who enjoys working with people.
- Exceptionally organised with strong attention to detail.
- Proactive, adaptable, and able to manage multiple priorities.
- Comfortable taking ownership and continuously looking for ways to improve how things are done.
What's in It for You?
Alongside a competitive salary, you'll enjoy:
- Hybrid working.
- Quarterly performance bonus of up to an additional 20% of your annual salary.
- Regular lunch clubs and team incentives.
- A two-week office shutdown over Christmas.
- A collaborative, social, and high-performing team environment.
Why Join Us?
This is more than just an Office Manager role, it's an opportunity to grow alongside an ambitious business. As our headcount continues to increase, so will the scope and responsibility of this position. You'll have the exciting opportunity to:
- Lead and coordinate our upcoming office move.
- Shape and improve office operations as the business scales.
- Work closely with the founders and play a visible role in the company's continued success.
- Build strong relationships with key internal and external stakeholders.
- Benefit from quarterly development reviews (QBRs) to support your career progression and map out future growth opportunities.
If you're someone who enjoys taking ownership, building relationships, and creating an outstanding workplace experience, we'd love to hear from you.
Office Supervisor in London employer: Koda Staff
Koda Staff is an exceptional employer that fosters a dynamic and supportive work culture, perfect for aspiring Recruitment Consultants. With a hybrid working model in the vibrant location of West Malling, Kent, employees benefit from a balanced work-life environment while having access to established client relationships that enable quick success. The company prioritises employee growth through continuous training and development opportunities, making it an ideal place for those looking to thrive in their recruitment careers.
StudySmarter Expert Advice🤫
We think this is how you could land Office Supervisor in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Koda Staff!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Koda Staff.
We think you need these skills to ace Office Supervisor in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Koda Staff. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Koda Staff and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Koda Staff. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Koda Staff's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Koda Staff
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Koda Staff.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Koda Staff will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Koda Staff and how you would contribute to adapting HR strategies.
