We are looking for an organised and methodical individual to help coordinate artists under the guidance of our producers. You will follow shots and assets as they move through our pipeline, ensuring that all briefs and notes are properly tracked and communicated within the team, and helping to ensure the seamless operation of all production processes.
The role requires maintaining the efficiency and accuracy of supervisor and client notes on a project-by-project basis. Communicating with multiple people across different departments requires strong interpersonal skills, confidence in multitasking, as well as excellent time management and scheduling abilities.
This position is well-suited to someone with meticulous attention to detail who can thrive in a dynamic, fast-paced environment.
Responsibilities:
- Material Organisation: Assist with organising materials, reports, and references from the shoot that are essential to the work of our artists.
- Workload Planning: Collaborate with the VFX Supervisor and Production Director to plan the workload for assigned departments.
- Schedule & Task Overview: Maintain a daily overview of the producers' schedules and planned tasks, ensuring the efficient use of time and resources.
- Team Support: Prepare and provide the necessary elements and resources for the team, ensuring the smooth and efficient running of day-to-day operations.
- Validation Tracking: Organise and track validations, ensuring that all necessary approvals are obtained in a timely manner.
- Artistic Team Management: Monitor deadlines for each assigned task, carry out daily checks, and adjust schedules as necessary.
- Interdepartmental Communication: Facilitate communication between production and artists, and help maintain clear communication across all departments.
- Progress Reporting: Prepare daily reports on task progress, including tasks to be completed, in progress, and remaining, as well as validations and any issues within the departments.
- Expense Monitoring: Monitor current and upcoming departmental expenses to ensure they remain within the allocated budget.
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