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- Tasks: Manage office operations, support finance, and coordinate HR tasks in a dynamic environment.
- Company: Join a respected bespoke software company with a collaborative and innovative culture.
- Benefits: Competitive salary, career growth, and the chance to make a real impact.
- Why this job: Be the glue that holds the business together while developing your career.
- Qualifications: 5-10 years in administration, strong organisational skills, and a proactive attitude.
- Other info: Fully onsite role in York, offering variety and responsibility.
The predicted salary is between 32000 - 40000 £ per year.
Location: York (Fully Onsite, 5 days per week)
Salary: £32,000 - £40,000 per annum
KO2 is proud to be working with one of our long-standing clients, a highly respected bespoke software company delivering complex, high-integrity software solutions for blue-chip businesses across the world. This is a fantastic opportunity to join a growing international organisation of around 50 people, where you will play a pivotal role at the heart of the business.
As Office Manager, you will ensure the smooth day-to-day running of the office while supporting finance and operations teams with key administrative and bookkeeping tasks.
The Role
This is a broad, senior administrative position offering variety, responsibility, and long-term career potential. You will be the central point of contact for office operations, working closely with colleagues across the business and supporting senior stakeholders. No two days will be the same, and your contribution will have a visible impact on the efficiency and wellbeing of the whole company. The role is fully office-based in York, five days a week.
Key Responsibilities
- Office Management & HR Support
- Oversee the smooth running of the office, including facilities, procurement, and insurance
- Coordinate HR-related administration such as absence tracking, holidays, and recruitment support
- Organise and book international travel for staff
- Act as front-of-house, managing visitors, phones, and general enquiries
- Finance Support
- Support the Financial Controller with basic bookkeeping tasks
- Accurately process supplier invoices, expense claims, and company credit card transactions
- Maintain strong attention to detail when handling financial data
- Operations & Logistics Support
- Assist with order delivery administration and day-to-day operational processes
- Prepare physical goods for shipment and track deliveries
- Produce delivery documentation including invoices, packing lists, and commercial paperwork
- Coordinate documentation, agreements, and records with customers and internal teams
What We’re Looking For
Essential Skills & Experience
- 5-10 years’ experience in a general administration, office management, or senior admin role
- Exceptional organisational skills and attention to detail
- Proactive, motivated, and confident taking ownership of responsibilities
- Strong Microsoft Office and general IT skills
- Comfortable juggling multiple priorities simultaneously
- Excellent interpersonal skills with the ability to build rapport across all levels
- Good GCSEs / A-Levels, including maths
- Desire to grow with the role and develop long-term within the business
Desirable
- Experience supporting finance or bookkeeping tasks
- Exposure to financial or accounting software
- Experience booking international travel
- Background in a small or medium-sized business where roles are broad and hands-on
Why Join KO2's Client?
You’ll be joining a friendly, collaborative, and technically passionate team with an innovative culture. The company delivers software that supports safer, greener technologies and works with organisations shaping the future of low-carbon systems, autonomous vehicles, and advanced engineering solutions. This is a long-term opportunity for someone looking to build a meaningful career as an Office Manager within a growing international software business. If you’re an experienced administrator who thrives on responsibility, variety, and being the glue that holds a business together, we’d love to hear from you. Apply now or contact KO2 for more information.
Office Manager employer: KO2 Embedded Recruitment Solutions Ltd
Contact Detail:
KO2 Embedded Recruitment Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by researching the company inside out. Understand their culture, values, and recent projects. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. This will help you feel more confident and articulate when discussing your experience and how it aligns with the Office Manager role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love hearing from candidates who are excited about joining our awesome team!
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant bookkeeping experience to show us you're the perfect fit for the Office Manager role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re excited about this opportunity and how your background aligns with our needs. Be genuine and let your personality come through!
Showcase Your Attention to Detail: Since this role involves handling financial data and office management, make sure your application is free from typos and errors. A polished application shows us you pay attention to detail, which is crucial for this position.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at KO2 Embedded Recruitment Solutions Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, such as office management, HR support, and bookkeeping. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
As an Office Manager, exceptional organisational skills are a must. Prepare examples from your past experiences where you successfully managed multiple priorities or streamlined processes. Be ready to discuss how you can bring that same level of efficiency to their team.
✨Prepare for Behavioural Questions
Expect questions that assess your interpersonal skills and ability to handle various situations. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Think of scenarios where you’ve built rapport with colleagues or resolved conflicts, as these will highlight your suitability for the role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company culture, team dynamics, or specific challenges the office is currently facing. This shows your genuine interest in the role and helps you determine if it’s the right fit for you.
