At a Glance
- Tasks: Coordinate facilities operations, manage contractors, and ensure safe workspace environments.
- Company: Dynamic company focused on creating efficient and compliant workspaces.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Great opportunity for career advancement in a supportive environment.
- Why this job: Join a team that values collaboration and sustainability while making a real impact.
- Qualifications: Experience in facilities management and strong communication skills required.
The predicted salary is between 35000 - 45000 € per year.
The Workspace Facilities Manager is responsible for the day-to-day coordination and delivery of facilities operations across a leased property portfolio. The role ensures safe, compliant, and efficient workspace environments through effective contractor management, hands-on maintenance support, and strong collaboration with internal teams, suppliers, and customers.
Facilities Operations & Maintenance
- Direct and oversee maintenance programs to ensure workspace condition and presentation meet operational and quality standards.
- Travel between assigned sites to monitor performance, respond to issues, and ensure timely completion of work orders and customer requests.
Contractor, Vendor & Work Order Management
- Manage contractors and suppliers across multiple sites, ensuring works are properly scheduled, delivered, and signed off in person.
- Supervise vendor performance to ensure compliance with contractual, service, and quality standards.
- Support vendor selection, tendering, and negotiation of service agreements.
- Act as the primary contact for Facilities Management providers, cleaning vendors, and handyman services, ensuring daily task completion and progress against plans.
Facilities Coordination & Communication
- Coordinate all facilities-related activities across the portfolio, including sourcing quotes, managing contractors, and driving issue resolution.
- Serve as the primary point of contact for Property Risk Inspections (General and Fire).
- Support the development and implementation of Environment, Health & Safety (EHS) and Emergency Preparedness plans.
- Perform Risk Assessment (RA) reviews every six months where required.
Site Inspections & Quality Assurance
- Identify non-compliance issues and coordinate corrective action plans with contractors and internal teams.
- Ensure consistent adherence to operational, safety, and quality standards across all properties.
- Oversee facilities management systems, including maintaining and organizing all facilities documentation on shared systems, including up-to-date Operations & Maintenance (O&M) manuals for each building.
Budget & Strategic Support
- Support the Senior Workspace Manager in managing Facilities Management operating budgets (OPEX).
- Identify opportunities to improve efficiencies, reduce costs, and enhance service delivery.
- Contribute to long-term facilities and workspace strategy planning.
- Support initiatives to improve sustainability and reduce environmental impact across the portfolio.
Training & Team Support
- Ensure internal teams are informed and aligned on facilities processes, standards, and planned activities.
- Working knowledge of UK statutory compliance requirements (fire safety, asbestos, water hygiene, electrical testing).
- Familiarity with building systems including HVAC, BMS, electrical, and mechanical services.
- Experience managing small projects such as office fit-outs, refurbishments, or workspace moves.
- Understanding of contractor procurement, tendering processes, and service level agreements (SLAs).
- Budget tracking or cost control experience within facilities or operations (OPEX exposure).
- Awareness of sustainability practices, energy management, and ESG initiatives.
- Additional certifications such as First Aid at Work or Fire Marshal training.
- Basic data analysis and reporting skills (e.g. tracking KPIs, energy usage, maintenance trends).
Facilities Management Support Coordinator in Slough employer: Knotel
As a Facilities Management Support Coordinator, you will thrive in a dynamic work environment that prioritises safety, compliance, and efficiency across a diverse property portfolio. Our company fosters a collaborative culture, offering extensive training and growth opportunities while championing sustainability initiatives. With a focus on employee well-being and professional development, we ensure that our team members are equipped to excel in their roles and contribute meaningfully to our mission.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Management Support Coordinator in Slough
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Attend industry events or join online forums where you can meet potential employers and learn about job openings that might not be advertised.
✨Tip Number 2
Show off your skills! Prepare a portfolio showcasing your past projects, especially those related to contractor management and workspace optimisation. This will give you an edge during interviews and help demonstrate your hands-on experience.
✨Tip Number 3
Be proactive! If you see a company you're interested in, don’t wait for them to post a job. Reach out directly through our website, express your interest, and ask if they have any upcoming opportunities in facilities management.
✨Tip Number 4
Prepare for interviews by brushing up on your knowledge of UK compliance requirements and sustainability practices. Be ready to discuss how you can contribute to improving efficiencies and reducing costs in their facilities operations.
We think you need these skills to ace Facilities Management Support Coordinator in Slough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Management Support Coordinator role. Highlight your experience with contractor management, maintenance support, and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how you can contribute to our team. Be sure to mention any specific experiences that relate to the job description.
Showcase Your Communication Skills:Since this role involves a lot of coordination and communication, make sure to demonstrate your strong communication skills in your application. Whether it's through your writing style or examples of past teamwork, we want to see how you connect with others.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we stand for.
How to prepare for a job interview at Knotel
✨Know Your Stuff
Make sure you brush up on your knowledge of facilities management, especially the specific systems mentioned in the job description like HVAC and BMS. Familiarise yourself with UK statutory compliance requirements too, as this will show you're serious about safety and standards.
✨Showcase Your Experience
Prepare to discuss your past experiences managing contractors and vendors. Have specific examples ready that highlight your ability to oversee performance and ensure compliance with service agreements. This will demonstrate your hands-on approach and problem-solving skills.
✨Be a Team Player
Collaboration is key in this role, so be ready to talk about how you've worked with internal teams and external suppliers in the past. Share examples of how you’ve coordinated activities and resolved issues effectively to keep everything running smoothly.
✨Think Sustainability
With a focus on improving sustainability and reducing environmental impact, it’s important to show your awareness of these practices. Be prepared to discuss any initiatives you've been involved in or ideas you have for enhancing sustainability in facilities management.
