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- Tasks: Manage and coordinate documentation processes for a leading house builder.
- Company: Join a high-performing team in a top house building company.
- Benefits: Permanent position with opportunities for career growth and development.
- Why this job: Be a key player in ensuring project success through effective document control.
- Qualifications: Experience in document control or technical processes in housebuilding preferred.
- Other info: Dynamic work environment with a focus on collaboration and compliance.
The predicted salary is between 36000 - 60000 £ per year.
A new opportunity for a Document Controller to join a high performing team in Suffolk is available with a leading house builder on a permanent basis.
Supporting the Technical Department, as Document Controller, you will support the Technical Department and wider business including Construction, Commercial, and Sales teams. Managing and coordinating departmental information processes will be a key part of the role. It will ensure the accurate, timely distribution and control of documentation, working closely with cross-functional teams to maintain effective information flow and achieve business objectives.
Key Responsibilities:
- Maintain high-quality document control in line with project naming conventions, company protocols, and ISO requirements.
- Ensure the accuracy, integrity, security, and traceability of all project documentation.
- Upload, register, and manage revisions and status of documents within A-Site.
- Conduct monthly audits of A-Site and document registers to ensure accuracy and compliance.
- Manage project information flow, distribution lists, and document workflows.
- Oversee consultant and design team documentation, ensuring full auditability of the design coordination process.
- Maintain project directories and subcontractor access within A-Site.
- Manage issue dates in line with the business plan, including groundworks and superstructure packages.
- Update and maintain Technical Department trackers (S106, S104, S278, S38), consultant appointments, and insurance records; request updated certificates as required.
- Issue formal consultant appointments (Deeds or Short Forms), coordinate signatures, and liaise with Legal on amendments.
- Assist with CDM compliance, including issuing Designer Pre-Qualification Questionnaires and maintaining related records.
- Ensure correct project specifications are issued by the Commercial Department.
- Maintain site and plot information uploads (e.g., postal addresses, SAP data).
- Collate documentation to evidence compliance, including group deal requirements and waste transfer notices.
Experience:
- Experience or education that relates to technical within the built environment.
- Knowledge of technical process or requirements within housebuilding or similar.
- Document control, project working and audit trails.
- Liaison with 3rd parties and key stakeholders.
- Microsoft suite.
- A-Site and/or COINS experience preferred.
- Excellent attention to detail.
Document Controller in Suffolk employer: Knightwood Associates
Contact Detail:
Knightwood Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Suffolk
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how they operate. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your experience in document control and how it aligns with the role's requirements.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Document Controller in Suffolk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control, project management, and any relevant software like A-Site or COINS. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail: Since attention to detail is key in this role, give examples in your application that demonstrate your meticulousness. Whether it’s through past projects or specific tasks, let us know how you ensure accuracy and compliance.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate straightforward communication, especially when it comes to managing documentation!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Knightwood Associates
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with document control processes and standards, especially those relevant to housebuilding. Brush up on ISO requirements and be ready to discuss how you’ve managed documentation in previous roles.
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is crucial. Prepare examples from your past experiences where your meticulous nature helped avoid errors or improved processes. This will demonstrate your fit for the role.
✨Familiarise Yourself with A-Site
If you have experience with A-Site or similar platforms, be prepared to talk about it. If not, do a bit of research to understand its functionalities. Showing that you’re proactive about learning new tools can impress the interviewers.
✨Prepare for Cross-Functional Collaboration Questions
Since the role involves liaising with various teams, think of examples where you successfully collaborated with different departments. Highlight your communication skills and how you ensured smooth information flow across teams.