Private Pa For Uhnw Family

We are seeking an exceptional Private PA to become an integral part of a warm, dynamic UHNW London family of five, bringing energy, organisation and a proactive approach to keeping busy family life running seamlessly.

The role is 3 days working from the office in Central London and 2 days working from the client’s home in West London.

Key Responsibilities

• Managing the family calendar, the most important part of the role: turning forwards, screenshots and messages into accurate diary entries, keeping them up to date as plans change
• Organising the children’s school life, including multiple schools, entrance exams and applications, tutors, school events, fees and portals, and all school admin and coordination with teachers, tutors and nannies
• Coordinating the children’s extracurricular activities and sport (e.g. football, dance, tennis, golf, swimming, music), including sign-ups, re-enrolments, clash management, payments and the daily “who takes each child where” plan
• Travel management, i.e. researching and booking travel and holidays (jet, commercial airlines, cars/logistics, hotels/resorts, villas), preparing itineraries, tracking travel days and managing throughout
• Managing the family’s social calendar, restaurant bookings, birthdays, children’s parties and private events, and personal and health appointments, both in the UK and while the family are overseas
• Handling payments and invoices; checking invoices before payment, following up on refunds and filing documents and receipts
• Recruiting and coordinating household staff, including arranging interviews and trials, and keeping staff schedules in line with the children’s school and activity timetable
• Sourcing and managing contractors and suppliers for the house, arranging trades visits, and acting as first point of contact for any house faults
• Looking after the family’s pets, including booking grooming and vet appointments and arranging care while the family are away
• Chasing schools, suppliers, agencies and venues proactively, and keeping the Principal updated before she has to ask
• Running errands, personal shopping and gift purchasing
• Ad-hoc project and research work as and when required

Skills Required

• Previous Private PA experience (3+ years) within a HNW/VIP setting is a must
• Excellent calendar management, with a strong eye for detail and accuracy
• Excellent records management skills, keeping family preferences, supplier contacts, invoices and documents accurate, organised and up to date
• Responsive, resilient and calm under pressure, able to deal quickly with frequent back-to-back requests
• Highly organised and proactive with the confidence to take initiative, anticipating needs before being asked
• Sound judgement and discretion, able to read situations and people well, handle sensitive family matters confidentially
• Comfortable handling payments and invoices accurately and securely
• Fluent in English, excellent written and verbal communication and polished and professionally presented
• UK-based experience, skills and contacts, with experience working in London
• Flexible when needed, including evenings, weekends and holidays around travel and urgent requests (this is not excessive)

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