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- Tasks: Manage office operations, HR admin, and provide PA support in a friendly finance company.
- Company: Inclusive boutique finance firm with a casual and supportive team culture.
- Benefits: Hybrid work, 27 days holiday, top-tier healthcare, and a dog-friendly office.
- Why this job: Join a vibrant team and make a real impact in a dynamic environment.
- Qualifications: Experience in office management and HR, with strong organisational skills.
- Other info: Great opportunities for personal growth and team engagement events.
The predicted salary is between 36000 - 60000 £ per year.
One of my favourite clients, a very inclusive and friendly boutique finance company with 15 employees, based in Moorgate are looking for a positive, efficient and social Office Manager to join their hardworking but very informal team. The role is hybrid, 3 days in the office and 2 days working from home.
Key details:
- 9am-5.30pm - no access outside hours
- 27 days holiday plus bank holidays
- Top-tier healthcare
- 10% pension
- Discretionary bonus
- Dog-friendly office
The role involves:
- First point of contact to external building property manager, suppliers, contractors, and relevant internal Head Office departments (such as Facilities and IT)
- Oversee and maintain office equipment for uninterrupted function, identify and fulfil office supply needs, and maintain and manage suppliers
- Maintain the office condition and arrange repairs as and when required
- Specific supervision of the cleaning company, ensuring that cleaning is carried out according to the agreed specification
- Leading on Health and Safety, ensuring policies and procedures are created and implemented as required; Fire and First Aid Compliance
- Oversight of external contractor invoices and contractual documentation
- Timely awareness of forthcoming renewals
- Negotiating new supplier contracts, including insurance policy renewals
- Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office
- Process incoming and outgoing mail, instruct couriers
- Admin support where required
- Implement improvements in the areas needed
- Coordination of team culture initiatives and employee engagement events
- Assist in organising company events, particularly a large event for 40-60 people with a budget of £60-70k
HR Admin:
- Provision of HR administrative support, including employee onboarding and offboarding and IT support
- First-line support for employment contracts and company policy queries
- Administration and coordination of staff benefits, including liaising with external providers
- Outline knowledge of employment law
PA/Admin:
- Support in the local accounting process by checking and processing received invoices, preparing bank payments, and timely providing necessary data and information to the external bookkeeper
- Managing expenses reimbursements for staff
- Adhoc PA support to the General Manager
Candidate requirements:
- Office Management and some HR experience
- Very open to industry background - could be finance or hospitality, etc.
- Numerate and highly organised
- Bright, muck-in, social, positive
Office Manager with HR Admin & PA for Exceptionally Friendly Boutique Finance Company – hybrid role in London employer: knightsbridgerecruitment
Contact Detail:
knightsbridgerecruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager with HR Admin & PA for Exceptionally Friendly Boutique Finance Company – hybrid role in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and HR sectors. Let them know you're on the lookout for an Office Manager role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company culture. Since this is a friendly boutique finance company, think about how you can showcase your social skills and positive attitude. Bring examples of how you've contributed to team culture in past roles!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way. Mention something specific from your conversation to remind them of your enthusiasm and fit for the role.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We love seeing candidates who take the initiative to connect directly with us. Plus, it shows you're serious about joining our friendly team!
We think you need these skills to ace Office Manager with HR Admin & PA for Exceptionally Friendly Boutique Finance Company – hybrid role in London
Some tips for your application 🫡
Show Your Personality: We want to see the real you! Don’t be afraid to let your personality shine through in your application. This is a friendly and informal team, so a touch of warmth and positivity can go a long way.
Tailor Your Application: Make sure to customise your CV and cover letter for this specific role. Highlight your relevant experience in office management and HR, and how it aligns with what we’re looking for. We love seeing how you fit into our culture!
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure your skills and experiences are easy to spot. Use bullet points if it helps – we’re all about efficiency!
Apply Through Our Website: For the best chance of getting noticed, apply directly through our website. It’s super easy and ensures your application lands right where it needs to be. We can’t wait to hear from you!
How to prepare for a job interview at knightsbridgerecruitment
✨Know the Company Culture
Before your interview, take some time to research the company’s culture. Since this is a friendly and informal boutique finance company, think about how you can showcase your social skills and positive attitude. Be ready to share examples of how you've contributed to a team environment in the past.
✨Prepare for HR Questions
Given that the role involves HR admin, brush up on common HR-related questions. Be prepared to discuss your experience with onboarding, employee benefits, and any knowledge of employment law. This will show that you’re not just an office manager but also someone who understands the HR side of things.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Bring examples of how you've successfully managed office supplies, maintained equipment, or overseen contractors in previous roles. You might even want to prepare a brief plan on how you would handle office management tasks in this new role.
✨Engage with the Team Spirit
Since the company values team culture and engagement, think of ways you can contribute to this. Prepare ideas for team-building activities or events you could help organise. Showing that you’re proactive about enhancing the workplace atmosphere will definitely impress them!
