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- Tasks: Manage daily office operations and support the COO in a dynamic wealth management firm.
- Company: Boutique wealth management firm located in Central London.
- Benefits: Competitive salary, professional development, and a vibrant office culture.
- Why this job: Join a high-impact role and shape a best-in-class office environment.
- Qualifications: Experience in office management, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Fully office-based role with excellent career growth opportunities.
The predicted salary is between 50000 - 65000 £ per year.
Office Manager & Personal Assistant to COO - Dynamic, High-Growth Wealth Management
An exceptional opportunity has arisen to join a highly regarded boutique wealth management firm in the heart of Central London as Office Manager & Personal Assistant to COO. This is a senior, high-impact role at the centre of the business. You will be working closely with senior leadership while shaping a best-in-class office environment. It will suit an experienced, polished, proactive and detail-driven Office Manager/PA who takes pride in delivering excellence and thrives in a fast-paced, professional setting.
The role:
- You will take ownership of the smooth day-to-day running of the office, ensuring a seamless and professional experience for both colleagues and clients, while providing dedicated support at senior leadership level.
- Overseeing daily office operations, ensuring a highly organised, efficient and client-ready environment.
- Line managing and supporting the Receptionist, maintaining exceptional front-of-house standards.
- Managing suppliers, office facilities, and key external relationships.
- Acting as the main point of contact for building management, coordinating access, requests and compliance matters.
- Driving continuous improvement of administrative processes, policies, and operational standards.
- Taking ownership of office Health & Safety, ensuring all procedures are up to date and compliant.
- Managing office budgets, tracking expenditure, and supporting expense and invoice processes.
- Maintaining secure, accurate and compliant filing systems.
- Supporting the delivery of internal and external events, as well as team initiatives and social activities.
- Providing high-level diary management and administrative support to senior leadership (COO level).
- Coordinating key meetings, including agenda preparation, stakeholder management, and minute taking.
- Organising regular review meetings with external partners and stakeholders.
- Supporting team administration, including oversight of holiday and absence tracking.
About you:
- Experience managing a serviced building.
- Confident, experienced, gravitas, able to manage up.
- Highly organised with exceptional attention to detail and a commitment to quality.
- A confident self-starter who takes ownership and uses initiative.
- Professional, discreet and comfortable working closely with senior stakeholders.
- An excellent communicator with strong interpersonal skills.
- Proactive, resourceful and solutions-oriented.
- Able to manage multiple priorities and remain calm under pressure.
- A strong team player with a collaborative approach.
- Proficient in Microsoft Office (Excel, Word, PowerPoint).
This role is fully office-based (5 days per week) and offers an excellent opportunity for someone looking to step into a broad, influential position within a high-quality professional environment.
Senior Office Manager & COO Personal Assistant | London employer: Knightsbridge Recruitment
Contact Detail:
Knightsbridge Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Office Manager & COO Personal Assistant | London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Senior Office Manager role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. This will help you tailor your responses and show that you’re not just a fit for the role, but also for the team. Plus, it’ll give you some great talking points!
✨Tip Number 3
Practice your elevator pitch! You want to be able to succinctly explain who you are, what you do, and why you’d be a great fit for the role. Keep it engaging and confident – this is your chance to shine!
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm for the position and reinforces your professionalism.
We think you need these skills to ace Senior Office Manager & COO Personal Assistant | London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous roles in office management and any relevant achievements that showcase your ability to thrive in a fast-paced environment.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're the perfect fit for this role. Be sure to mention your proactive approach and how you’ve successfully managed multiple priorities in the past.
Showcase Your Communication Skills: Since this role involves working closely with senior leadership, it's crucial to demonstrate your excellent communication skills. Use clear and concise language in your application, and don’t hesitate to share examples of how you've effectively communicated in previous positions.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows your enthusiasm for joining our team!
How to prepare for a job interview at Knightsbridge Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Senior Office Manager & COO Personal Assistant role. Familiarise yourself with the key tasks mentioned in the job description, such as managing office operations and supporting senior leadership. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities or improved processes. Be ready to discuss how you maintain a highly organised environment and ensure everything runs smoothly, especially in a fast-paced setting.
✨Demonstrate Your Communication Prowess
As you'll be working closely with senior stakeholders, it's crucial to showcase your communication skills during the interview. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask the interviewer about their communication style and expectations, which can highlight your proactive approach.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle pressure. Think of specific situations where you've had to manage conflicts, coordinate events, or deal with unexpected challenges. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.