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For Companies At a Glance
- Tasks: Manage calendars, coordinate meetings, and organise travel plans for a busy private office.
- Company: Join a dynamic team in a fast-paced, professional environment focused on personal support.
- Benefits: Gain hands-on experience, with opportunities for growth and development in your career.
- Why this job: Perfect for early-career individuals eager to learn and make an impact in a supportive setting.
- Qualifications: Strong organisational skills, proactive attitude, and basic office software proficiency required.
- Other info: Ideal stepping stone for a career in personal or executive support.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
We are seeking an experienced, highly organised Private PA to support an UHNWI. The role is split 60% business / 40% private and requires discretion, efficiency, and a calm, proactive approach.
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This is temp contract, with high potential of it going permanent.Â
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Hours: 9:00am–6:00pm (minimal out-of-hours contact)
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Based: Central London
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Key Responsibilities:
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- Complex diary management across multiple time zones
- Coordination of business and personal travel, including flights, accommodation, transport, and detailed itineraries
- Oversight of payments, invoices, and expenditure
- Managing correspondence (emails, calls, post)
- General administrative support across professional commitments
- Booking hotels, restaurants, events, and experiences
- Scheduling medical appointments for the principal and family, including insurance claims
- Coordinating pet care
- Managing and renewing household insurance policies (home, medical, travel, car)
- Providing comprehensive household administrative support
- Running errands such as returns, dry cleaning, gift purchasing, and courier collections
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Requirements:
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- Proven experience supporting an UHNWIÂ
- Highly organised, discreet, and detail-oriented
- Calm under pressure with excellent communication skills
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If you have the experience, and are immediately available, please send your CVÂ today!
Private PA employer: Knightsbridge Recruitment
Contact Detail:
Knightsbridge Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private PA
✨Tip Number 1
Network with professionals in the personal assistant field. Attend industry events or join online forums where you can connect with current PAs. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 2
Familiarise yourself with the tools and software commonly used in PA roles, such as calendar management apps and project management tools. Being proficient in these can set you apart during the interview process.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock calendar or itinerary for a hypothetical busy week. This shows initiative and gives you a practical example to discuss during interviews.
✨Tip Number 4
Research the company culture of StudySmarter and tailor your approach accordingly. Understanding our values and how we operate can help you align your responses and show that you're a great fit for our team.
We think you need these skills to ace Private PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and attention to detail. Include any relevant experience, even if it's from internships or volunteer work, that showcases your ability to manage tasks and support a team.
Craft a Compelling Cover Letter: Write a cover letter that reflects your enthusiasm for the role. Mention specific responsibilities from the job description, such as managing calendars or organising travel, and explain how your skills align with these tasks.
Showcase Communication Skills: Since good written and verbal communication is key for this role, ensure your application is free of errors and clearly conveys your thoughts. You might also want to include examples of how you've effectively communicated in past roles.
Highlight Proactivity: In your application, emphasise your proactive attitude and willingness to learn. Share instances where you took initiative in previous roles or projects, demonstrating your readiness to take on varied tasks in a fast-paced environment.
How to prepare for a job interview at Knightsbridge Recruitment
✨Showcase Your Organisational Skills
As a Private PA, strong organisational skills are crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight how you prioritised and kept everything on track.
✨Demonstrate Proactivity
Employers love candidates who take initiative. During the interview, share instances where you went above and beyond in previous roles. This could be anything from suggesting improvements to processes or taking charge of a project without being asked.
✨Communicate Clearly
Good communication is key for a Private PA. Practice articulating your thoughts clearly and concisely. You might want to prepare answers to common questions about your communication style and how you handle misunderstandings or conflicts.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in the role, such as managing conflicting schedules or handling sensitive information, and prepare thoughtful responses on how you would tackle these situations.
