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- Tasks: Support a friendly Family Office with event planning, travel arrangements, and daily administrative tasks.
- Company: Join a collaborative Family Office in West London dedicated to philanthropy and community impact.
- Benefits: Enjoy a supportive work environment with opportunities for personal growth and development.
- Why this job: Be part of a meaningful mission while working closely with an appreciative Chief of Staff and Trustees.
- Qualifications: Must have 4-5 years as a Team Assistant or PA, with strong numeracy and QuickBooks skills.
- Other info: Act as Front of House, welcoming guests and managing office logistics.
The predicted salary is between 36000 - 60000 £ per year.
A very collaborative and friendly Family Office based in West London is looking for a numerate Personal Assistant for their exceptionally appreciative and personable Chief of Staff, and to support the Trustees of their significant charitable foundation.
- Provide holiday cover for the Personal Assistant to the Principals
- Assist with preparations for events which may be taking place at the family’s properties or elsewhere
- Support the Chief of Staff with inputting payment details and maintaining appropriate records of payments made on QuickBooks
- Assist the Chief of Staff with spot-checking staff expenses and credit card receipts
- Other ad hoc errands and support to the Chief of Staff and Principals, as required
- Run errands for the Principals, which might include (but not limited to) shopping, gift buying, deliveries and collections
The Foundation
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Responsible for the Trustees\’ travel arrangements for Board meetings and other meetings
- Coordinate logistics for the Trustee trips (which take place once or twice a year), including accommodation and travel arrangements
- Organise away days, trips and celebrations for the staff team (e.g. annual away day, Christmas party)
- Support the Grants Manager with printing and distributing meeting materials; and
- Monitor the info@ mailbox and direct queries to the required recipient.
Office building
- Act as Front of House at the office – answer the door, welcome guests and take deliveries
- Manage and maintain the calendar for the large meeting room, which is shared between entities
- Responsible for fruit and milk deliveries
- Prepare tea, coffee, chilled water and refreshments for meetings taking place at the office in the office.
The right candidate will have at least 4/5 years as a Team Assistant or PA and be numerate, able to input payments and maintain records of payments made on QuickBooks
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Personal Assistant for Philanthropic Family Office employer: Knightsbridge Recruitment
Contact Detail:
Knightsbridge Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant for Philanthropic Family Office
✨Tip Number 1
Familiarise yourself with QuickBooks before applying. Since the role involves maintaining records of payments and inputting details, having a solid understanding of this software will give you an edge and show your commitment to the position.
✨Tip Number 2
Highlight your organisational skills in your conversations. The role requires coordinating travel arrangements and managing calendars, so be ready to discuss specific examples of how you've successfully handled similar tasks in the past.
✨Tip Number 3
Demonstrate your collaborative spirit during any interactions. This Family Office values a friendly and cooperative environment, so share experiences where you've worked effectively within a team or supported others in achieving their goals.
✨Tip Number 4
Prepare to discuss your experience with event planning. Since the role involves assisting with events and celebrations, think of instances where you've organised or contributed to successful events, showcasing your attention to detail and creativity.
We think you need these skills to ace Personal Assistant for Philanthropic Family Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or Team Assistant. Emphasise your numeracy skills and any experience with QuickBooks, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and collaborative spirit. Mention specific examples of how you've supported senior staff or managed logistics for events in previous roles.
Highlight Relevant Skills: In your application, clearly outline your organisational skills, attention to detail, and ability to manage multiple tasks. These qualities are essential for supporting the Chief of Staff and Trustees effectively.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. A polished application reflects your professionalism and attention to detail, which is vital for this position.
How to prepare for a job interview at Knightsbridge Recruitment
✨Show Your Numeracy Skills
Since the role requires a numerate Personal Assistant, be prepared to discuss your experience with numbers and financial records. Bring examples of how you've successfully managed budgets or inputted payments in previous roles.
✨Demonstrate Your Collaborative Spirit
This position is within a friendly and collaborative environment. Highlight your teamwork experiences and how you’ve supported colleagues in past roles. Share specific instances where your collaboration led to successful outcomes.
✨Prepare for Event Coordination Questions
Given the responsibilities around event preparations, think of examples where you've organised events or coordinated logistics. Be ready to discuss how you handle challenges that arise during planning.
✨Familiarise Yourself with QuickBooks
As you'll be assisting with payment details and maintaining records on QuickBooks, it’s beneficial to have a basic understanding of the software. If you have experience with it, mention this during the interview, or express your willingness to learn quickly.
